20210407-003b: WPD FY2021-2022 Forecast & CIP Plan — original pdf

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Watershed Protection Department FY 2021-22 Forecast and CIP Plan 1 Overview ◦ Environmental Commission Questions ◦ Mission & Organization Structure ◦ Operating Financial Forecast ◦ FY22 New Staffing Request ◦ Capital Improvement Program ◦ Project Highlights ◦ Resources 2 Environmental Commission Questions Winter Storm Uri ◦ For capital Projects – limited impact on construction ◦ For operations & maintenance - temporary shift in some in-house resources to assist with disaster relief ◦ 189 Employees donated >9,000 hours for assistance with recovery and water distribution 3 Environmental Commission Questions COVID + Project Delivery ◦ For capital projects, we did not see a significant delay in construction schedules since contractors continued as essential workers ◦ For in-house projects, construction activities were significantly slowed as WPD staff were not performing certain types of construction activities for most of the year (e.g., erosion repair, pipe construction) 4 Environmental Commission Questions Homelessness ◦ ◦ ◦ FY21 and FY22 Budgets: $825K The Other Ones Foundation (TOOF) through APH: $365K Encampment Cleanup Contract in process: $460K 20 Identified high priority areas Total tons of debris removed: 188.48 tons Before After 5 ̶ ̶ Environmental Commission Questions Harmful Algae Blooms & Zebra Mussels ◦ Harmful Algae Blooms $99,910 for identification of cyanotoxins and genetic analysis of species (University of Texas) $25,500 for water quality testing (LCRA) $296,500 for application of Phoslock to sequester and bind phosphorus in sediments; measurement of phosphorus concentrations in the sediment; and testing of an algaecide to kill cyanobacteria and neutralize toxins (SePRO Corporation) ◦ Zebra Mussels $850 for sampling supplies 6 ̶ ̶ ̶ ̶ Our Department & Mission Established in 1991, Watershed Protection Department was charged with the goal of managing the City’s creeks, drainage systems and water quality programs. Our Mission: “…to protect the lives, property, and environment of our community by reducing the impact of floods, erosion, and water pollution.” Our Funding: Primary Source: Drainage Charge - >95% Other sources: Bonds (for Capital Projects), Development Fees, Interest Income, Grants 7 Current Organizational Structure Watershed Protection Flood Risk Reduction Water Quality Protection Stream Restoration Watershed Policy and Planning Data Management Infrastructure & Waterways Maintenance Support Services Capital Program Management 8 FY20 Expense Budget Variance FY20 Expense Budget: $103.8M; FY20 Actual Spending: $98.2M FY20 variance: $5.6M Category Variance in Spending ($M) Personnel excluding temporary employees Temporary employees Services incl. grounds maintenance Interdepartmental charges (DSD/PARD) Travel/Training Materials for Maintenance All other expenses Total $1.5 $0.9 $1.2 $0.5 $0.3 $0.6 $0.6 $5.6 COVID had an impact! 9 Revenue & Expense Trends Rate Increase 120 115 110 105 100 95 90 85 80 75 70 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 Revenue Expenses 10 Five-Year Revenue Projection Rate Increase s n o i l l i m $ n I 120 115 110 105 100 95 90 85 FY 2021 Budget FY 2021 CYE FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 DUF Revenue Other Revenue In $ millions DUF Revenue Other Revenue Total Revenue FY 2021 Budget 97.1 4.1 101.2 FY 2021 CYE FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 97.0 1.8 98.7 97.9 1.8 99.7 107.7 1.9 109.6 112.9 1.9 114.8 114.2 1.9 116.1 115.8 1.9 117.7 11 Forecast Expenses by Category Category ($M) 2020 Actual 2021 Budget 2021 CYE Personnel Contractuals Commodities Other program expenses Program Expenses Transfer to CIP Other Transfers Total Transfers Total Expenses 35.8 11.0 1.7 (0.4) 48.1 35.0 15.1 50.1 98.2 39.5 14.6 2.2 (0.7) 55.6 35.0 16.8 51.8 39.2 12.5 1.3 0.0 53.0 35.0 16.7 51.7 2022 41.3 13.6 1.8 (0.5) 56.2 35.0 17.4 52.4 2023 44.5 13.4 1.8 (0.5) 59.2 35.0 17.8 52.8 2024 46.2 13.6 1.8 (0.5) 61.1 35.0 18.3 53.3 2025 47.4 13.4 1.8 (0.5) 62.1 35.0 18.8 53.8 107.4 104.7 108.6 112.0 114.4 115.9 117.7 1.1% increase 2026 48.4 13.7 1.8 (0.5) 63.4 35.0 19.3 54.3 12 Program FY 2022 FY 2023 FY 2024 FY22-24 New Staffing Plan Capital Management Program Data Management Flood Risk Reduction Infrastructure & Waterway Maintenance Stream Restoration Support Services Water Quality Protection Watershed Policy and Planning 3.0 4.0 5.0 9.0 1.0 11.0 1.0 1.0 34.0 Total 13.00 9.0 9.0 10.0 3.0 13 FY22 New Staffing Plan Position Type Area of support Field Operations Staff Maintenance Crew and Leads, Downtown Operations CAD support, RSMP reviews, Asset Management Public-Private Capital Projects, FEWS, Homelessness & Equity 2 Specialists and 2 Seniors for Field Operations TV inspection, Data Quality control for DIG project Capital Delivery and Records Management Reviews/Inspections Environmental reviews for new development, Ponds inspection Public information & Engagement Video Production, and community engagement Customer care & billing, and contracts management Engineering Program/Project Administrative IT Geospatial Business Process Finance Total FTEs 8 5 5 4 4 2 2 2 2 34 14 Financial Forecast Fund Summary (in millions) FY 2020 Actual* FY 2021 Budget FY 2021 CYE FY 2022 Forecast FY 2023 Forecast FY 2024 Forecast FY 2025 Forecast FY 2026 Forecast Beginning balance $ 21.3 $ 20.0 $ 23.1 $ 17.1 $ 8.2 $ 5.8 $ 6.2 $ 6.4 Total Revenue 100.0 101.2 98.8 99.7 109.6 114.8 116.1 117.7 Program expenses Transfer & other expenses 48.2 50.0 55.6 53.0 51.7 51.7 56.2 52.4 59.2 52.8 61.2 53.2 62.2 53.7 63.4 54.3 Total Requirements 98.2 107.3 104.7 108.6 112.0 114.4 115.9 117.7 Excess/Deficit Ending Balance 1.8 (6.1) (6.0) (8.9) (2.4) 0.4 0.2 0 $ 23.1 $ 13.9 $ 17.1 $ 8.2 $ 5.8 $ 6.2 $ 6.4 $ 6.4 Median Single-Family Rate** $11.80 $11.80 $11.80 $11.80 $12.96 $13.55 $13.69 $13.86 Percent Increase - - - - 9.8% 4.6% 1.0% 1.2% *FY20 actual figures are based on Close II preliminary data **Figure is based on a single-family home with 37% and 3,100 sf impervious cover. 15 FY 2022 Forecast Program Expenses Expenditure Categories Transfers Out Other Program Exp 13.7% GO Debt Service/Other 7.7% CIP Tranfser 66.9% Transfers - Other 48.2% Personnel 38.1% Personnel 1.7% Interdepartmental Charges 23.7% 16 FY 2022 Forecast Program Expenses Department Programs Watershed Policy 4.1% Capital Mgmt Program 2.5% Data Mgmt 4.4% Water Quality Protection 13.2% Flood Risk Reduction 14.0% Support Services 17.3% Stream Restoration 2.3% Infrastructure & Waterway Maint 42.1% 17 Battle Bend Water Quality Improvement Project Capital Improvement Program 18 Capital Improvement Program: Overview ◦ Capital improvement projects (CIP) are major improvements to our infrastructure, facilities, and waterways ◦ Capital projects have a higher price tag and longer lifespan than routine maintenance or in-house projects funded through the operating budget Storm drain improvement project 19 Capital Improvement Program: Priorities ◦ The Watershed Protection Strategic Plan defines the problem score methodologies used to quantify and prioritize problem areas for each of the department missions ◦ The most severe problems— where the needs and risks are greatest—are considered first for solution implementation Flooding in the Onion Creek watershed (top) Erosion on Little Walnut Creek (bottom) 20 Capital Improvement Program: Priorities ◦ We seek to maximize opportunities to address multiple watershed problems, advance community goals, & minimize negative impacts to our missions ◦ Additional factors, such as feasibility, timing, and ability to share resources, are considered during project evaluation J.J. Seabrook Stream Restoration, Rain Garden, and Urban Trail Project 21 Capital Improvement Program: Equity ◦ WPD is evaluating how to incorporate social data into project prioritization and alternative selection to acknowledge the disparate community impacts of watershed problems and advance racial equity through our work ◦ WPD will be working closely with the community to develop a proposal and implement changes to the adopted prioritization process through the update of the Strategic Plan ◦ WPD Equity Coordination Team will brief the EC on April 21 22 Capital Improvement Program: Funding ◦ Funding sources for CIP projects include: ̶ Drainage Utility Fund (DUF) ̶ General obligation (GO) bonds Tax-increment financing (TIF) ̶ Grants (e.g., FEMA, Texas Water Development Board) Regional Stormwater Management Program (RSMP) ̶ Urban Structural Control Fund (USCF) ̶ Mitigation Funds (Riparian Zone, Barton Springs Zone, Water Supply) ◦ The five-year appropriation plan outlines projected capital needs based on existing funds and anticipated revenues ◦ The appropriations for the upcoming fiscal year (FY22) are then adopted in the annual budget 23 ̶ ̶ Capital Improvement Program: Projects Summary of Projects in the FY22-26 Appropriation Plan ◦ 122 total projects ̶ 14 Creek Flood Risk Reduction ̶ 22 Localized Flood Risk Reduction ̶ 15 Erosion Control ̶ 32 Water Quality ̶ 39 Multi-Objective (e.g., studies, small projects, partnerships) ◦ 19 bond projects ̶ 18 stormwater/drainage projects ̶ Open space acquisition program 24  s u t a t S y b s t c e j o r P l a t i p a C e v i t c A 25 Note: The Social Vulnerability Index (SVI) dataset is developed by the Centers for Disease Control (CDC) based on latest available census data. It was developed to help local officials identify communities that will most likely need support before, during, and after a hazardous event. WPD staff are actively working with our partners to determine the best data to use and analyze the impacts of past and planned watershed solutions from an equity perspective. s u t a t S y b s t c e j o r P l a t i p a C e v i t c A 26 FY22 Appropriations by Funding Source 54% 23% $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 10% 10% 2% 1% DUF 2018 Bond RSMP USCF TIF Other DUF: Drainage Utility Fund RSMP: Regional Stormwater Management Program USCF: Urban Structural Control Fund TIF: Tax-Increment Financing 27 FY22 Funding (New + Existing) by Category Creek Flood (7%) New Appropriations Existing Funds Multi-Objective (47%) Multi-Mission Projects (21%) Partnerships (20%) Equipment & Facilities (3%) Floodplain Studies (1%) Information Technology (1%) Asset Management (1%) Local Flood (24%) Erosion (8%) Water Quality (14%) 28 Projects by Phase in FY22 Ongoing (25) 25% 19% Preliminary Engineering (19) Construction (32) 31% Design (25) 25% 29 Five-Year CIP Plan: Project Highlights 2018 Bond Project Barton Creek – Oak Acres/Oak Park Flood Risk Reduction 30 Photo taken by neighbors during flood event Five-Year CIP Plan: Project Highlights 2018 Bond Project Walnut Creek – McNeil Drive Low Water Crossing 31 Five-Year CIP Plan: Project Highlights 2018 Bond Project West Bouldin Creek – Del Curto Storm Drain Improvements 32 Five-Year CIP Plan: Project Highlights 2018 Bond Project Little Walnut Creek – Jamestown Tributary Erosion and Drainage Improvements 33 Five-Year CIP Plan: Project Highlights Mobility Corridors – Water Quality Retrofits 34 Five-Year CIP Plan: Project Highlights Waller Creek – Small-Scale Green Stormwater Infrastructure 35 Five-Year CIP Plan: Project Highlights Citywide – Stormwater Infrastructure Projects 36 Five-Year CIP Plan: Project Highlights Waller Creek District – Creek Delta Project 37 Five-Year CIP Plan: Project Highlights 2018 Bond Project Water Quality Protection Lands – Open Space Acquisition 38 Capital Improvement Program: Resources WPD Active Projects This website has a list of major capital projects that our department currently has underway. Click on a project name to explore information about any listed project. https://www.austintexas.gov/ department/watershed- protection/projects 39 Capital Improvement Program: Resources Capital Project Explorer Interactive tool to find information about current capital projects for all City of Austin departments. Although information about all current projects is available, the map only shows projects that are in construction or that will be in construction within the next 6 months. Projects can also be filtered by Council District. https://capitalprojects.austintexas.gov/projects Stormwater Projects: https://capitalprojects.austintexas.gov/projects ?categoryId=Water:Stormwater&tab=projects 40 Capital Improvement Program: Resources Strategic Planning The Strategic Plan is the guiding blueprint for our department—setting our goals, prioritizing our worst problems, and identifying potential solutions. The Environmental Commission reviews and approves any changes to our prioritization methodologies. ◦ Home: https://www.austintexas.gov/department/ watershed-protection-master-plan ◦ Problem Score Viewer: http://arcg.is/1JwJJsI 41 Questions? Operating Forecast & Budget Anupa Gharpurey Chief Financial Manager Anupa.Gharpurey@austintexas.gov Capital Improvement Program Erin Wood Principal Planner Erin.Wood@austintexas.gov 42