Community Development Commission Special Called Meeting of the Community Development Commission - This regular meeting of the CDC will follow a hybrid format - remote and in-person. Please see agenda for details.
COMMUNITY DEVELOPMENT COMMISSION (CDC) MEETING Special Called Meeting May 4, 2024 – 10:30am Austin Permitting and Development Center – Room 1401/1402 6310 Wilhelmina Delco Drive, Austin, TX 78752 Some members of the Community Development Commission may be participating by video conference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once, either in-person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-974-3108 or edward.blake@austintexas.gov CURRENT BOARD MEMBERS: Jo Anne Ortiz Public Sector Appointee Steven Brown Public Sector Appointee Cynthia Jaso Dove Springs Jenny E. Achilles Private Sector Appointee Michael Tolliver Colony Park Cheryl Thompson St. John’s Jose Noe Elias Montopolis Raul E Longoria Public Sector Appointee South Austin Bertha Delgado East Austin Miriam Garcia North Austin Julia Woods South Austin Estevan Delgado Private Sector Appointee Vacant Rosewood- Zaragosa/Blackland Gavin Porter Sr. Public Sector Appointee Tisha-Vonique Hood Public Sector Appointee (when eligible to serve) Please visit https://austintexas.gov/cdc for more information about the Community Development Commission. Purpose: The purpose of the board is to advise the Council in the development and implementation of programs designed to serve the poor and the community at large with an emphasis on federally funded programs. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 1. Welcome and introductions of commissioners, presenters, and facilitator (Laura Cortez, BRIEFING Facilitator) DISCUSSTION ITEMS 2. Discussion of an overview of the retreat and expectations (Laura Cortez, Facilitator) 3. Discuss Commissioners’ Lived and Professional Experiences (Laura Cortez, Facilitator) 4. Conduct a Team Building Exercise (Laura Cortez, Facilitator) 5. Presentation and discussion on the importance and purpose of the CDC’s work, including why the CDC exists, an historical perspective of the CDC, and the full scope of uses of HUD funding. (Angel Zambrano, Austin Public Health) 6. Discuss how the CDC provides recommendations to City Council (Housing Department Staff) DISCUSSTION ITEMS, cont. 7. Discuss and establish the CDC’s goals and priorities (Laura Cortez, Facilitator) 8. Presentation and discussion regarding Texas Open Meeting Act (TOMA) …
Texas Open Meetings Act Dave Sullivan Former Planning Commission Parliamentarian & Chair Current member of Housing Investment Review Committee, Environmental Commission, Cultural Trust Advisory Committee, ATP Finance & Risk Committee CDC Retreat May 4, 2024 1 Resources • TOMA online handbook: • https://www.texasattorneygeneral.gov/sit es/default/files/files/divisions/open- government/openmeetings_hb.pdf • CoA meeting rules: • https://library.municode.com/tx/austin/c odes/code_of_ordinances?nodeId=TIT2A D_CH2-1CIBO CDC Retreat May 4, 2024 2 The TOM Act • Adopted in 1967 as article 6252-17 of the Revised Civil Statutes, • Substantially revised in 1973 • Codified without substantive change in 1993 as Government Code chapter 551.5 • The Act has been amended many times since its enactment, e.g., with development of the Internet, and most recently to allow some remote attendance at meetings during the COVID period. CDC Retreat May 4, 2024 3 Details • Quorum requirement. • Majority vote. • Meeting in public, some executive sessions allowed. • Meeting must be pre-noticed. • Err on the side or open government. • May use Robert’s Rules of Order to conduct meetings. • May not conduct meetings with procedures inconsistent with TOMA. CDC Retreat May 4, 2024 4 Quorum & Voting • “Absent an express provision to the contrary, a proposition is carried in a deliberative body by a majority of the legal votes cast, a quorum being present. Thus, if a body is “composed of twelve members, a quorum of seven could act, and a majority of that quorum, four, could bind the body.” • For CoA Boards & Commissions, a quorum must be present to hold a meeting, and a majority of “seats” must support any resolution to pass. So if a CoA panel has 11 seats, and only 6 members are present (or online) for a meeting, a quorum is met, but only unanimous resolutions pass. (CITY CODE: CHAPTER 2-1. - CITY BOARDS) CDC Retreat May 4, 2024 5 Posting requirements • Notice must be posted for a minimum length of time before each meeting. Section 551.043(a) states: “The notice of a meeting of a governmental body must be posted in a place readily accessible to the general public at all times for at least 72 hours before the scheduled time of the meeting.” • Posting must be on the Website, and in a hard-copy public space. • Posting must give the public a good idea of what will be discussed. I.e., Agenda listings such as “City Manager Report” alone, without listing topics …
Robert’s Rules of Order for CoA Meetings Dave Sullivan Former Planning Commission Parliamentarian & Chair Current member of Housing Investment Review Committee, Environmental Commission, Cultural Trust Advisory Committee, ATP Finance & Risk Committee CDC Retreat May 4, 2024 1 Robert’s Rules…. from Wikipedia https://en.wikipedia.org/wiki/Robert%27s_Rules_of_Order • A U.S. Army officer, Henry Martyn Robert (1837–1923), saw a need for a standard of parliamentary procedure while living in San Francisco. He found San Francisco in the mid-to-late 19th century to be a chaotic place where meetings of any kind tended to be tumultuous, with little consistency of procedure and with people of many nationalities and traditions thrown together. • The first edition of the book, whose full title was Pocket Manual of Rules of Order for Deliberative Assemblies, was published in February 1876 by the then-Major Robert, with the short title Robert's Rules of Order placed on its cover. CDC Retreat May 4, 2024 2 Lots of resources • https://robertsrulesmadesimple.com/ • Robert's Rules in Plain English, 2nd edition, Doris Zimmerman, HarperCollins Publishers, 2009 CDC Retreat May 4, 2024 3 Main Principles: • Only one motion can be discussed at a time. • Everyone has the right to participate in discussion before anyone may speak a second time. • Everyone has the right to know what is going on at all times. • Only urgent matters may interrupt a speaker. CDC Retreat May 4, 2024 4 Following presentation of an agenda item, and citizens speakers • Chair calls for a motion. • Generally, the chair facilitates the discussion, but she can also make or second a motion. • A motion, once made, must be seconded before discussion/debate begins. The maker and seconder get to explain why they put forward the motion. • Following the motion/second, the chair facilitates an orderly discussion or debate. Board rules may limit the time a member can speak. • One must wait until after everyone else has spoken before speaking a second time, unless it is to answer a question posed by another speaker. CDC Retreat May 4, 2024 5 Types of motions… • Main motion (or base motion) on an agenda item. Req’s 2nd. • Amendment to main motion. Req’s 2nd. • Limit debate/Call for a vote. Req’s 2nd. Requires 2/3 vote… (8 yeas out of 11 members). • Postpone. Req’s 2nd. • Recess, Adjourn, Req’s 2nd. • Table a motion. Req’s 2nd. • Remove from the table …
