Backup — original pdf

Backup

(COMMISSION ON IMMIGRANT AFFAIRS) MEETING MINUTES (6, JANUARY, 2025) COMMISSION ON IMMIGRANT AFFAIRS REGULAR MEETING MINUTES 6, JANUARY, 2025 The COMMISSION ON IMMIGRANT AFFAIRS convened in a REGULAR CALLED meeting on 6, JANUARY, 2025, PERMITTING AND DEVELOPMENT CENTER, 6310 WILHELMINA DELCO, AUSTIN, TEXAS. Chair MELISSA ORTEGA called the COMMISSION ON IMMIGRANT AFFAIRS Meeting to order at 6:50 p.m. Board Members/Commissioners in Attendance: Melissa Ortega, Chair Miriam Dorantes, Vice Chair Kevin T. Countie Aditi Joshi Jeanne “Canan” Kaba Luis Osta Lugo Shweta Padmanabha Adrian De La Rosa Yohana Saucedo Board Members/Commissioners in Attendance Remotely: Miriam Dorantes, Vice Chair Kevin T. Countie Aditi Joshi Jeanne “Canan” Kaba Luis Osta Lugo Shweta Padmanabha Yohana Saucedo PUBLIC COMMUNICATION: GENERAL List name of speaker(s) and brief description of topic. APPROVAL OF MINUTES Approve the minutes of the COMMISSION ON IMMIGRANT AFFAIRS (REGULAR) MEETING on November 4, 2024. 1. 1 (COMMISSION ON IMMIGRANT AFFAIRS) MEETING MINUTES (6, JANUARY, 2025) The minutes from the meeting of (11/4/2024) were approved on Kevin Countie’s motion, Aditi Joshi second on a (9-0) vote. STAFF BRIEFINGS 2. Staff briefing regarding Certified Welcoming update, proposal for an Office of Immigrant Affairs, Know Your Rights presentations, and Immigrant Inclusion Mini Grant. The presentation was made by (Rocio Villalobos, Immigrant Affairs Manager at the Equity & Inclusion Office). PRESENTATION 3. Presentation regarding the Immigrant Hall of Honor initiative focusing on the contributions of immigrants after arriving to the U.S. The presentation by Sara Puig Laas, Board Director of the Immigrant Hall of Honor. DISCUSSION ITEMS 4. Welcome new Commission members to the Commission on Immigrant Affairs. The Chair welcomed new Commissioners to the Board. 5. Discussion and update of the Commission on Immigrant Affairs review at the December 11, 2024, Audit and Finance Committee meeting due to the failure of the Commission to convene for a period of over six months. The Chair provided an overview of the Audit and emphasized the importance of meeting quorum each month. 6. Discussion on planning a retreat for all Commissioners for early 2025. Discussion was had and they are now planning the retreat for another time early in the year. 7. Discussion of the Commission on Immigrant Affairs’ goals and objectives for 2025 budget recommendations as they relate to the Commission’s purpose and duties in City Code. Goals discussed were: public safety, economic development, life assessment, health care, financial literacy, legal literacy, U-Visas approval rate, educational system DISCUSSION AND ACTION ITEMS 8. Discussion and possible action on adding Community Stakeholder seats to the Commission on Immigrant Affairs. No action WORKING GROUP/COMMITTEE UPDATES 9. Discussion and review of the approved budget recommendation timeline and update membership for the Budget Recommendation working group. Current Members: Chair Ortega, Vice Chair Dorantes, Commissioner Joshi. Update was given by Chair Ortega from Budget Recommendation working group. Added Commissioner Countie to the Budget Recommendation Working Group. Discussion on March 2 (COMMISSION ON IMMIGRANT AFFAIRS) MEETING MINUTES (6, JANUARY, 2025) 31st being the deadline for budget recommendations so this Commission needs to create recommendations by end of February. 10. Update on Quality of Life Study working group and update membership. Current Members: Chair Ortega, Vice Chair Dorantes, Commissioner De La Rosa. No Update. Chair Ortega adjourned the meeting at 8:38 p.m. without objection. The minutes were approved at the DATE meeting on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 3 (COMMISSION ON IMMIGRANT AFFAIRS) MEETING MINUTES (6, JANUARY, 2025) EXAMPLES OF COMMON PHRASES FOR MINUTES Note: All items in BOLD or italic need to be filled in with the specifics when drafting minutes. The bold wording in parenthesis is direction only or further explanation of why it is recommended. Be sure to delete all instructions, bold, blue or italic text before posting draft minutes. APPROVAL OF MINUTES The minutes from the meeting of DATE were approved on BOARD MEMBER’s motion, BOARD MEMBER second on a VOTE COUNT vote. MINUTES – AMENDED RECOMMENDATION The minutes for the regular meeting of DATE were approved with the following amendments on BOARD MEMBER’s motion, BOARD MEMBER second on a VOTE COUNT vote. The amendments were: (describe page, paragraph, line, or word that is changed.) The motion to approve the recommendation (description of recommendation/based on agenda posting language) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a VOTE COUNT vote. VOTE COUNT (Always list aye votes first, nay votes second with abstentions/recusal last.) Unanimous - “Recommendation adopting (brief description of topic should match what was on the agenda) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a 9-0 vote.” Split vote - “…was approved on a 5-4 vote. Those members voting aye were: BOARD MEMBER NAME, NAME, NAME NAME, and NAME. Chair NAME, Vice Chair NAME, and BOARD MEMBER/COMMISSIONER NAME and NAME.” Recusal - “…was approved on an 8-0-1 vote. BOARD MEMBER recused from this item due to a conflict of interest and left the dais” Other - “…was approved on an 8-0 vote. BOARD MEMBER off the dais (or absent).” (The wording should reflect why the vote count does not total the number of board members.) CONFLICT OF INTEREST RECUSE BOARD MEMBER recused from this item due to a conflict of interest and left the dais. (Recusal is when the board member is required by law -- state, federal, or City Code -- not to take any part in the action because of a conflict of interest. This means no participation in the discussion and no vote. This requires the board member to complete a conflict of interest statement.) 4 (COMMISSION ON IMMIGRANT AFFAIRS) MEETING MINUTES (6, JANUARY, 2025) ABSTAIN BOARD MEMBER abstained because (include the reason if one is given). (A board member may abstain, meaning not vote, for any reason whatsoever. For example, they are neutral on the topic and can not decide. Choosing not to vote for personal reasons does not require an affidavit or non-participation in the discussion of an action.) MOTIONS CONTRACTS/AGREEMENTS The motion to recommend or not recommend the negotiation and execution (could be just negotiation or just execution or both) of a (type of agreement or contract) (could be a supply agreement or a professional services contract but should agree with the agenda) with (name of company) for (purpose of the contract) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. The motion recommending the negotiation and execution of an amendment to a (type of agreement or contract) with (name of company) for (purpose of the contract) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. The motion to recommend general commercial services-conditional overlay (CS-CO) combining district zoning to permit Vertical Mixed Use on the site was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. FAILED MOTION (Two ways a motion can fail) The motion to (description of the motion) failed on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. Those members voting aye were: Chair NAME, Vice Chair NAME, and BOARD MEMBERS/COMMISSIONERS NAME and NAME. Those voting nay were: BOARD MEMBERS/COMMISSIONERS NAME, NAME, NAME AND NAME. The motion by BOARD MEMBER failed due to the lack of a second. The motion to deny (list what the request was) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. RECONSIDER (can only be used if a Member changes their mind at the same meeting and can only be done by one who voted with the prevailing side. Any member may second it) A motion to reconsider item (item number) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. After this motion, then you need to show the original motion and the new action, which typically is the opposite of what was done earlier in the meeting. POSTPONEMENT ZONING DENY 5 (COMMISSION ON IMMIGRANT AFFAIRS) MEETING MINUTES (6, JANUARY, 2025) The motion to postpone this item to (a specific date M/D/YYYY) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. WITHDRAWN (If you do not know a specific postponement date then show the item as withdrawn. It could still be added to an agenda at a later date.) This item was withdrawn on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. AMENDMENTS FRIENDLY AMENDMENT ACCEPTED The motion (or resolution) was approved with the following friendly amendment on motion by BOARD MEMBER, seconded by BOARD MEMBER on a (vote count) vote. The friendly amendment from BOARD MEMBER was (describe amendment). This was accepted by the maker of the motion and BOARD MEMBER, who seconded the motion. FRIENDLY AMENDMENT REJECTED There was a friendly amendment by BOARD MEMBER (describe friendly amendment offered). This was not accepted by the maker of the motion (or the second). (If not accepted, board votes on the original motion or a substitute motion can be made.) SUBSTITUTE MOTION (two steps: first, list original motion and then substitute and vote) There was a motion by BOARD MEMBER, seconded by BOARD MEMBER, to (description of the motion). The substitute motion to (insert details of substitution motion) was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. (If the substitute passes, no vote is taken on the original motion.) There was a substitute motion from BOARD MEMBER (describe substitute motion). This motion failed for lack of a second (or enter the vote count if it failed by vote). (If substitute fails, repeat original motion with complete vote count.) AFTER 10:00 P.M. The motion to waive the rules and allow the (name of the board) to meet after 10 p.m. was approved on BOARD MEMBER’s motion, BOARD MEMBER second on a (vote count) vote. 6