City Manager Search Advisory Task Force - June 12, 2017
City Manager Search Advisory Task Force Regular Meeting of the City Manager Search Advisory Task Force - The City Manager Search Advisory Task Force Meeting will be in the Board and Commissions Room.
CITY MANAGER SEARCH ADVISORY TASK FORCE REGULAR MEETING Monday, June 12, 2017 10:00 – 12:00 p.m. City Hall Board and Commissions Room 301 W. 2nd Street Austin, Texas 78701 CURRENT TASK FORCE MEMBERS: Laura Huffman, Chair Saundra Kirk, Vice Chair Claudia Conner Susan Hambright Perla Cavazos Julio Gonzalez Altamirano Bill Spelman Channy Soeur Walter Muse Bobby Inman Jan Lehman AGENDA CALL TO ORDER 1. CITIZENS COMMUNICATION: GENERAL (Citizens will each be allowed three minutes to address the task force.) 2. APPROVAL OF MINUTES 3. NEW BUSINESS Discussion and possible action regarding the following: a) City Manager Recruitment Process, updates on district meetings, public meetings, website to solicit community input, and utilizing 311 to survey public. b) Survey for City employees to solicit employee perspective on qualifications and characteristics for City Manager candidates c) Public comment on ideal candidate qualifications and characteristics and identify key community issues for the City Manager Profile. d) Role of the Task Force beyond phase 1 (Development of City Manager Profile) of the City Manager recruitment process 4. PUBLIC COMMENT To help ensure consistency, Task Force is requesting public comment/feedback around four critical questions that the Consultant Steve Newton from Russell Reynolds will use to develop the profile for our next city manager. (Citizens may sign up to speak on any of the four questions. Each speaker will be allotted 3 minutes to speak for each question for which they signed up to speak.) A. What skills and abilities are most important for someone to manage our city? This could include previous job experience, education, etc. B. What are the personal characteristics that are most important for our next city manager to lead our unique community? Please think about the attributes that would be essential for someone to thrive in this environment. C. What do you see as the most critical challenges to Austin over the next 5-10 years? Our next city manager is going to have to have the professional skills and personal attributes to tackle these issues, so we think it is important to provide this specific feedback to the City Council. D. At the beginning of this meeting, the Consultant described to you the proposed process for selecting the next City Manager. Do you have any feedback about that process? 5. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal …
1 CITY MANAGER SEARCH ADVISORY TASK FORCE REGULAR MEETING MINUTES Monday, June 12, 2017 The City Manager Search Advisory Task Force convened in a regular meeting on Monday, June 12, 2017 at City Hall, Boards & Commissions Room. Chair Laura Huffman called the Board Meeting to order at 10:05 a.m. Board Members in Attendance: Laura Huffman (Chair), Saundra Kirk (Vice Chair), Claudia Conner, Susan Hambright, Perla Cavazos, Julio Gonzales Altmirano, Bill Spellman, Channy Soeur, Walter Muse, Jan Lehman. Admiral Bobby Inman was absent. Staff in Attendance: Mark Washington, Ray Baray, Joya Hayes, Debbie Maynor, Trinh Bartlett, Lara Foss, Cary Grace, Sonya Alexander-Harry, and Cindy Henson. Russell Reynold Associates Area Manager Steve Newton was present. 1. APPROVAL OF MINUTES Recommendation by Task Force Member Laura Huffman (Chair) to approve the draft minutes for the May 19 City Manager Search Advisory Task Force meeting was approved on Laura Huffman’s motion, Task Force Member Susan Hambright seconded on a 10-0 vote. Task Force Member Admiral Bobby Inman was absent. 2. CITIZEN COMMUNICATION: GENERAL a) Erwin Mazariegos spoke to Task Force to provide feedback on what the City needs to look for in the next City Manager. 3. STAFF BRIEFINGS a) Task Force Member Laura Huffman (Chair) began the meeting to let everyone know that City Council had approved the work plan with revisions. Districts will collect feedback and are not required to have meetings. Flyers and a script for use at meetings will be emailed to all Task Force members. b) Steve Newton (Russell Reynolds) discussed culture measurement and survey. Feedback can be provided in multiple ways 3-1-1, respond to survey, attend in-district or Task Force Meeting. A dedicated phone number and email will be set up at Russell Reynolds for questions from public. 4. NEW BUSINESS a) Recommendation by Task Force Member Laura Huffman (Chair) to table discussion on role of Task Force beyond the current role and include an agenda item on the June 16 agenda to continue the discussion of the role of the Task Force after they submit their recommendations to Council on the City Manager Profile was approved on Laura Huffman’s motion, Task Force 2 Member Bill Spelman second on an 10-0 vote. Task Force Member Admiral Bobby Inman was absent. 5. FUTURE AGENDA ITEMS a) Discussion of the role of Task Force beyond phase 1 of City Manager recruitment process (July 12th Task Force Meeting) 6. ADJOURN …
1 CITY MANAGER SEARCH ADVISORY TASK FORCE REGULAR MEETING MINUTES Friday, May 19, 2017 The City Manager Search Advisory Task Force convened in a regular meeting on Friday, May 19, 2017 at Town Lake Center, 721 Barton Springs, Assembly Room, Room 130 in Austin, Texas. Chair Laura Huffman called the Board Meeting to order at 2:10 p.m. Board Members in Attendance: Laura Huffman (Chair), Saundra Kirk (Vice Chair), Claudia Conner, Susan Hambright, Perla Cavazos, Julio Gonzales Altmirano, Bill Spellman, Channy Soeur, Walter Muse, Admiral Bobby Inman, Jan Lehman. Staff in Attendance: Mark Washington, Ray Baray, Joya Hayes, Debbie Maynor, Rod Crain, Lee Crawford, Trinh Bartlett, Jason Alexander, Deena Estrada, Lara Foss, Gary Luedecke, Sonya Alexander-Harry, and Cindy Henson. 1. CITIZEN COMMUNICATION: GENERAL No one signed up for Citizen Communication. 2. STAFF BRIEFINGS a) Laura Huffman (Chair) began the meeting with all members in attendance and asked Task Members, City Staff and Russell Reynolds Associates to introduce themselves. Each Task Force Member introduced his or herself to meeting attendee. City of Austin Human Resources Director Joya Hayes introduced City Staff present. Steve Newton from Russell Reynolds Associates introduced himself. b) Deena Estrada, Business Process Specialist, City Clerk’s Office provided an overview of Texas Open Meetings Act. c) Deena Estrada, Business Process Specialist, City Clerk’s Office provided an overview of Task Force roles and responsibilities. d) Steve Newton, Area Manager for the Dallas and Houston with Russell Reynolds Associates gave a presentation and led discussion on the city manager search process and timeline. e) Sonya Alexander-Harry, Senior Business Process Consultant, Human Resources Department reviewed Council Resolution 20170413-027. 3. NEW BUSINESS a) Recommendation to present the proposed City Manager Search Task Force Work Plan to the City Council approval was approved on Task Force Member Bobby Inman’s motion, Task Force Member Jan Lehman’s second on an 11-0 vote. 2 b) Recommendation to present the proposed schedule of future meetings identified in the Proposed City Manager Search Task Force Work Plan contingent upon to the City Council approval was approved on Task Force Member Inman’s motion, Task Force Member Jan Lehman’s second on an 11-0 vote. 4. Future Agenda Items a) Discussion on process for Employee Survey to City employees to get employee perspective on ideal candidate qualifications, characteristics and key community issues for next City Manager (for June 12th Task Force Meeting) b) Discussion of the role of Task Force beyond phase 1 …
1 CITY MANAGER SEARCH ADVISORY TASK FORCE REGULAR MEETING MINUTES Friday, May 19, 2017 The City Manager Search Advisory Task Force convened in a regular meeting on Friday, May 19, 2017 at Town Lake Center, 721 Barton Springs, Assembly Room, Room 130 in Austin, Texas. Chair Laura Huffman called the Board Meeting to order at 2:10 p.m. Board Members in Attendance: Laura Huffman (Chair), Saundra Kirk (Vice Chair), Claudia Conner, Susan Hambright, Perla Cavazos, Julio Gonzales Altmirano, Bill Spellman, Channy Soeur, Walter Muse, Admiral Bobby Inman, Jan Lehman. Staff in Attendance: Mark Washington, Ray Baray, Joya Hayes, Debbie Maynor, Rod Crain, Lee Crawford, Trinh Bartlett, Jason Alexander, Deena Estrada, Lara Foss, Gary Luedecke, Sonya Alexander-Harry, and Cindy Henson. 1. CITIZEN COMMUNICATION: GENERAL No one signed up for Citizen Communication. 2. STAFF BRIEFINGS a) Laura Huffman (Chair) began the meeting with all members in attendance and asked Task Members, City Staff and Russell Reynolds Associates to introduce themselves. Each Task Force Member introduced his or herself to meeting attendee. City of Austin Human Resources Director Joya Hayes introduced City Staff present. Steve Newton from Russell Reynolds Associates introduced himself. b) Deena Estrada, Business Process Specialist, City Clerk’s Office provided an overview of Texas Open Meetings Act. c) Deena Estrada, Business Process Specialist, City Clerk’s Office provided an overview of Task Force roles and responsibilities. d) Steve Newton, Area Manager for the Dallas and Houston with Russell Reynolds Associates gave a presentation and led discussion on the city manager search process and timeline. e) Sonya Alexander-Harry, Senior Business Process Consultant, Human Resources Department reviewed Council Resolution 20170413-027. 3. NEW BUSINESS a) Recommendation to present the proposed City Manager Search Task Force Work Plan to the City Council approval was approved on Task Force Member Bobby Inman’s motion, Task Force Member Jan Lehman’s second on an 11-0 vote. 2 b) Recommendation to present the proposed schedule of future meetings identified in the Proposed City Manager Search Task Force Work Plan contingent upon to the City Council approval was approved on Task Force Member Inman’s motion, Task Force Member Jan Lehman’s second on an 11-0 vote. 4. Future Agenda Items a) Discussion on process for Employee Survey to City employees to get employee perspective on ideal candidate qualifications, characteristics and key community issues for next City Manager (for June 12th Task Force Meeting) b) Discussion of the role of Task Force beyond phase 1 …
