Item 1 - CS Meeting Minutes 10.29.24 - DRAFT — original pdf

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CIVIL SERVICE COMMISSION MEETING MINUTES TUESDAY, OCTOBER 29, 2024 MINUTES FOR THE CITY OF AUSTIN FIREFIGHTERS’, POLICE OFFICERS’ AND EMERGENCY MEDICAL SERVICES PERSONNEL’S CIVIL SERVICE COMMISSION SPECIAL CALLED MEETING TUESDAY, OCTOBER 29, 2024 The Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission convened in a Special Called Meeting on Tuesday, October 29, 2024, at 5202 East Ben White Boulevard, Building 500, Austin TX 78741. Commissioners in Attendance: Commission Chair Jolsna Thomas Commission Vice Chair Farah Ahmed Commissioner Melissa Rogers Staff in Attendance: Susan Sinz, Human Resources & Civil Service Director, HRD Nathan Brown, Assistant Director, HRD Jaclyn Gerban, Commission Attorney Matthew Chustz, Municipal & Civil Service Manager Rogue Huitron, Civil Service Coordinator Meca Thompson, Civil Service Coordinator Sylvester Martin, MCS Coordinator Abby Varela, MCS Coordinator CALL TO ORDER Chair Thomas called the meeting to order at 10:16 a.m. PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes from the Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission Special Called Meeting on August 29, 2024. CIVIL SERVICE COMMISSION MEETING MINUTES TUESDAY, OCTOBER 29, 2024 The minutes for the special called meeting of August 29, 2024, were approved with the following amendments on Vice Chair Ahmed’s motion, Commissioner Rogers’ second on a 3-0 vote. The amendments were: Changing the day of the meeting from “Monday” to “Thursday” August 29, 2024, on the header, sub-header, and first paragraph. EXECUTIVE SESSION 6. Discussion and deliberation regarding whether there is reason to question the fitness for Personnel Civil duty determination made of a City of Austin Emergency Medical Service’s medic, Claudia Cadena, by the medic’s personal physician pursuant to the Texas Local Government Code, Section 143.081 and Rule 15.04 of the City of Austin Fire Fighters’, Police Officers’, and Emergency Medical and Service Commission Rules Regulations. (Personnel Matters under Texas Government Code, Section 551.074) Chair Thomas recessed the Civil Service Commission meeting to go to closed session at 10:21 AM. The Commission deliberated in closed session on whether there is reason to question the fitness for duty determination made of a City of Austin Emergency Medical Service’s medic, Claudia Cadena, by the medic’s personal physician pursuant to the Texas Local Government Code, Section 143.081 and Rule 15.04 of the City of Austin Fire Fighters’, Police Officers’, and Emergency Medical Personnel Civil Service Commission Rules and Regulations. Closed session ended, and Chair Thomas called the Civil Service Commission meeting back to order at 10:35 AM. DISCUSSION AND ACTION ITEMS 2. Discussion regarding whether the Commission questions the fitness for duty determination made of a City of Austin Emergency Medical Services medic, Claudia Cadena, by the medic’s personal physician under the Texas Local Government Code, Section 143.081 and Rule 15.04 of the City of Austin Fire Fighters’, Police Officers’, and Emergency Medical Personnel Civil Service Commission Rules and Regulations. Discussion was held regarding the report from Medic Cadena’s personal physician. The commission did not question the report. 3. Discussion and possible action to appoint a physician to examine a City of Austin Emergency Medical Services medic, Claudia Cadena, and to submit a report to the Commission, the Emergency Medical Services Chief, and the medic pursuant to Texas Local Government Code Section 143.081 and Rule 15.04 of the City of Austin Fire Fighters’, Police Officers’, and Emergency Medical Personnel Civil Service Commission Rules and Regulations. Discussion was held on this item. No action was taken. CIVIL SERVICE COMMISSION MEETING MINUTES TUESDAY, OCTOBER 29, 2024 4. Discussion and action to approve the 2025 regular meeting schedule of the Fire Fighters’ Police Officers’ and Emergency Medical Services Personnel’s Civil Service Commission. The motion to approve the 2025 Civil Service Commission regular meeting schedule was approved on Chair Thomas’ motion, Vice Chair Ahmed’s second, on a vote of 3-0. The Commission approved the following 2025 regular meeting schedule: July 7, 2025 August 4, 2025 October 6, 2025 November 3, 2025 December 1, 2025 January 6, 2025 February 3, 2025 March 3, 2025 April 7, 2025 May 5, 2025 June 2, 2025 5. 7. STAFF BRIEFINGS Discussion and action to approve future meeting dates and times. Discussion was held regarding future meeting dates and times. No action was taken. Staff briefing from the Civil Service Office regarding promotional examination processes, disciplinary hearings, and fitness-for-duty actions. Civil Service Coordinators Rogue Huitron, and Meca Thompson delivered the briefing to the Commission with Municipal and Civil Service Manager, Matthew Chustz. Chair Thomas and Vice Chair Ahmed’s requested an item on the next agenda for discussion and action to approve future meeting dates and times. FUTURE AGENDA ITEMS ADJOURNMENT Chair Thomas adjourned the meeting at 10:49 AM without objection.