Item 3-PMWeb Update to BOC — original pdf

Backup

PMWeb Update to BOC Austin Capital Delivery Services | November 19, 2025 Agenda  PMWeb Overview  Implementation Plan and Timeline  Outcomes, Applications, and Limitations 2 PMWeb Overview  Web-based Portfolio, Program, and Project (PPP) Management software  “PMIS”  Key Modules:  Estimating  Planning  Document Control  Cost Control  Scheduling  System Integration 3 PMWeb Overview 4 Implementation Plan and Timeline  City of Austin Contract  Awarded in February 2024; NTE $5M; 5-Year Performance Period  PMWeb Integration and Software as a Service (SaaS) Provisioning  Modular Implementation Approach  Requirements/Business Needs Review  Customization/Integration Programming and Processing  User Testing  Full Implementation/”Go-Live”  Milestones  Year 1 (FY25) – Project/Company Records, Daily Progress Reports, Quantity Book, SharePoint Integration  Year 2 (FY26) – RFIs, Change Orders, Submittals, Punchlist  Year 3-5 – Schedule, Invoicing, Remaining Functionalities and System Integrations 5 Outcomes, Applications, and Limitations  Full-Service PM Software vs FM Framework (eCapris)  Complete System/Document/Correspondence Integration  Improved Scheduling and Reporting Capability  Programmable/Visual Workflows  “Windows”/MS Standard Interfaces and Web-Based Environment  Applications  Primary - PM Daily Operations  Additional - End User Audiences (BOC Reporting)  Data and Reports Compatible with Public-Facing Dashboards and Reports  Keys to Success  Deliberate/Phased Integration  Procedures and Protocols for Adoption and Standardization: Disciplined PM and Staff Updates  Data Quality Reviews/ Audit and Verification 6 Questions? 7