Backup — original pdf

Backup

Bond Oversight Commission Discussion Items January 17, 2024 Executive Lead: Stephen Grace, PE Capital Delivery Support Assistant Director “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 Discussion Items • Municipal Capital Project Public Dashboards • Capital Project Information Available from Project Health Assessments • Non-Construction Bond Programs • Audit and Finance Presentations City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 Discussion Items Municipal Capital Project Public Dashboards City of Austin Capital Projects (austintexas.gov) https://capitalprojects.austintexas.gov/projects City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 Discussion Items City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4 Discussion Items City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 5 Discussion Items Municipal Capital Project Public Dashboards 2017 Dallas Bond Program 2017 Dallas Bond Project (dallascityhall.com) https://dallascityhall.com/departments/public-works/dallasbondprogram/Pages/default.aspx City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 6 Discussion Items Municipal Capital Project Public Dashboards City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 7 Discussion Items Municipal Capital Project Public Dashboards • Discussion: • How does Commission think this can be a value for Council? For the Public? • What are the key items Commission would like to maintain or improve visibility? • Other recommendations? City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 8 Discussion Items Capital Project Information Available from Project Health Assessments • Overview • Discussion Items • Portfolio, Program, and Project Data Examples City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 9 Capital Project Information Available from Project Health Assessments Discussion Items • Overview • Content • Portfolio Level Review • Program Review / Individual Bonds • Project Review • Purpose • • Status Update (Scope, Schedule, Budget) Issue Resolution or Elevation Initial/Pilot - TPW (Mobility Bonds) • Audience • • Next – PARD • Next – Remaining Bond Infrastructure • Next – AW, WPD, AUS City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 10 Discussion Items Capital Project Information Available from Project Health Assessments City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 11 Discussion Items Capital Project Information Available from Project Health Assessments City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 12 Discussion Items City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 13 Discussion Items Capital Project Information Available from Project Health Assessments • “How can BOC help CDS deliver projects?” or “What issues to escalate to Council to help push resolution and expedite quality project delivery?” • • • • Support initial funding to better define and scope projects with greater certainty of costs and schedule Support code updates that enhance CIP project delivery Support funding Coordination and Review technology projects for utility coordination and permitting Support creation of City CIP Utility Task Force to streamline utility construction and relocations • PHA Project Impacts thus far: • Identified next escalation step to resolve outside agency real estate conflict • Assigned follow-up items to department partners so processes keep moving • Identified training opportunities for program and project managers • Ensure Project Data Quality Training of what information to enter, when and where • • Reporting and auditing of current project information City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 14 Discussion Items Non-Construction Bond Programs • CDS has visibility in five of the categories • Does Commission want to extend invitations to other categories? • What information do we want them to provide? City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 15 Discussion Items Audit and Finance Committee Presentations • Goal – ensure same information available from A&FC directly available to BOC • January 24 Audit and Finance Watch ATXN Live | AustinTexas.gov • Request copy of Audit and Finance Committee Presentation (following month) City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 16