Item 3 - Staff Briefings — original pdf

Backup

C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Bond Oversight Commission C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Our Vision Ensure efficiency, equity, timeliness, and Bond Oversight Commission Our Mission The commission shall monitor the city manager's Our Goals The mayor and council shall work with the commission to set priorities and goals for each accountability in the implementation of existing and future City bond programs. plans relating to the issuance of bonds and the implementation of projects approved in bond elections, including the review of future potential bonds, the annual appropriation of bond funds, and any changes in the amount of bond funds issues or cash commitments made. new bond issue to be submitted to the voters. The commission shall advise the council on proposed bonds and the implementation of projects approved in bond elections. C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Bond Oversight Commission 2012 BOND Proposition 16 – Public Safety I T E M 3 A . PUBLIC SAFETY 2006 BOND Proposition 7 – Public Safety 2018 BOND Proposition F – Public Safety P r e s e n t e r : T i n a V a n W i e , F i n a n c i a l S e r v i c e s C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 4 2006 BOND, PROPOSITION 7 Public Safety The issuance of $58,100,000 in tax supported General Obligation Bonds and Notes for constructing, renovating, improving, and equipping public safety facilities, including, without Bond Oversight Commission limitation, a public safety training facility, police stations, emergency medical services buildings and facilities, a municipal courthouse, an animal shelter, and other related facilities and acquiring land and interests in land and property necessary to do so; and the levy of a tax sufficient to pay for the bonds and notes. • Ballot language: http://www.austintexas.gov/election/byrecord.cfm?eid=154 • Voter-Info Flier: https://www.austintexas.gov/sites/default/files/files/Capital_Planning/ Bond_Development/BEATF/2006BondBrochure.pdf C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 5 2012 BOND, PROPOSITION 16 Public Safety The issuance of $31,079,000 public safety facility improvement bonds and notes and the levy of a tax sufficient to pay for the bonds and notes. This proposition allows the City to provide funding Bond Oversight Commission for designing, constructing, improving and equipping police, fire and emergency medical services facilities. Facility projects could include renovations, expansions and new public safety facilities. • Ballot language: http://www.austintexas.gov/election/byrecord.cfm?eid=196 • Voter-Info Flier: http://austintexas.gov/sites/default/files/files/Communications/Web_Content/ 2012Bond%20Brochure%202012%20Web.pdf C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 6 2018 BOND, PROPOSITION F Public Safety The issuance of $38,000,000 in tax supported general obligation bonds and notes for planning, renovating, improving, and equipping existing public safety facilities, Bond Oversight Commission specifically fire and emergency medical services stations, buildings, and other related facilities; and the levy of a tax sufficient to pay for the bonds and notes. • • • Emergency Medical Services Renovations: $25 million Fire Station Renovations: $13 million Time Line (as defined in Contract with the Voters): 8 years • Ballot language: http://www.austintexas.gov/edims/document.cfm?id=307013 • Contract with the Voters: http://www.austintexas.gov/edims/document.cfm?id=304077 C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 7 2006 - PROPOSITION 7 2012 - PROPOSITION 16 2018 - PROPOSITION F Public Safety Public Safety Public Safety BOND BALANCES Voter-approved $58,100,000 $31,079,000 $38,000,000 100% 100% 100% Appropriated $58,100,000 Bond Oversight Commission $31,075,000 * $38,000,000 Appropriated Appropriated Appropriated $2,475,285 $374,639 $3,667,137 Encumbered Spent $50,759,803 Committed $53,235,087 92% Committed $25,155,755 $25,530,394 82% Committed $138,563 $3,805,700 10% Committed Available $4,864,913 $5,548,606 $34,194,300 Data thru Fiscal Year 2020 Q3 *Approval of each bond proposition gives the City the authority to sell bonds and spend funds up to the amount approved by voters. However, general obligation bonds must be sold in $5,000 increments, necessitating the City to allocate Prop 17 funds in an amount $3,000 less than voters approved. C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 8 2006 BOND, PROPOSITION 7 – Public Safety SPENDING SUMMARY - $ Amount Available After Annual Spending $60.00 M $57.96 M $56.73 M $70.00 M $50.00 M $30.00 M $20.00 M $10.00 M $0.00 M Bond Oversight Commission $45.89 M $33.19 M $40.00 M $19.03 M $14.40 M $11.32 M $11.13 M $9.94 M $4.76 M $0.00 M $0.00 M FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 Year End Balance Projected Year End Balance Data thru Fiscal Year 2020 Q3 C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 9 2012 BOND, PROPOSITION 16 – Public Safety SPENDING SUMMARY - $ Amount Available After Annual Spending $31.06 M $29.15 M $28.46 M $25.81 M Bond Oversight Commission $21.74 M $20.00 M $15.93 M $6.88 M $4.56 M FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 $0.00 M $0.00 M Year End Balance Projected Year End Balance Data thru Fiscal Year 2020 Q3 $35.00 M $30.00 M $25.00 M $15.00 M $10.00 M $5.00 M $0.00 M C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 0 2018 BOND, PROPOSITION F – Public Safety SPENDING SUMMARY - $ Amount Available After Annual Spending $37.98 M $33.20 M Bond Oversight Commission $25.00 M $20.00 M $14.88 M $40.00 M $35.00 M $30.00 M $15.00 M $10.00 M $5.00 M $0.00 M FY19 FY20 FY21 FY22 FY23 FY24 FY25 $1.96 M $0.66 M $0.00 M $0.00 M Year End Balance Projected Year End Balance Data thru Fiscal Year 2020 Q3 C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Bond Oversight Commission P r e s e n t e r s : EMERGENCY MEDICAL SERVICES & AUSTIN FIRE DEPARTMENT W e s l e y H o p k i n s , E M S D i v i s i o n C h i e f T o n y H a d e n , A F D D i v i s i o n C h i e f B r y a n H e r r o n , F i n a n c i a l A n a l y s t C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 2 2012 BOND Proposition 16 – Public Safety, EMS Stations  February 2020 Bond Oversight Commission Projects complete at EMS Stations 2, 8, & 11 • Project scope of work included: Renovations and expansion of crew quarters • • Vehicle bay expansion and other • improvements Improvements to comply with ADA and fire code standards C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 3 2012 BOND Proposition 16 – Public Safety, AFD Stations  Completed Projects • Onion Creek Fire/EMS Station Bond Oversight Commission FIERO Station Design Award Winner, 2019 Phase V Locker Room Project • • • Improved Gender Equity in 5 stations across the city • Drill Tower innovation to allow for safer training evolutions Training Academy Storage Building • • Driveway Renovations C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 4 2018 BOND Proposition F – Public Safety, $25M Allocation EMS Station Renovations Bond Oversight Commission  March 2021  May 2020 Canopy Flood Mitigation Project Complete • EMS Station 33 Anticipated Construction Start • • • EMS Station 1 EMS Station 5 EMS Station 13 / Fire Station 23  July 2021 Anticipated Construction Start • • EMS Station 7 / Fire Station 6 EMS Station 10 / Fire Station 25 C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 5 2018 BOND Proposition F – Public Safety $25M Allocation EMS Station Renovations  Project scope of work examples: • Crew quarter renovations for additional crew members and greater functionality • Facility upgrade to meet current ADA and fire code requirements • Bay addition/expansion to house additional resources to meet service delivery Bond Oversight Commission C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 6 2018 BOND Proposition F – Public Safety $13M Allocation for AFD Station Renovations Bond Oversight Commission C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 1 7 E M E R G E N C Y M E D I C A L S E R V I C E S & A U S T I N F I R E D E P A R T M E N T HIGHLIGHTS RESOURCES • Virtual meetings due to COVID-19 and • Capital Projects Explorer cityofaustin.sharepoint.com/sites/CPE scheduling effective and safe site assessments Bond Oversight Commission • Austin Fire Department & ATCMES Stations data.austintexas.gov/stories/s/rseh-55mp • Maximizing existing real estate for efficient programming • Ensuring design accounts for anticipated future EMS and Fire growth • ATX Public Safety Wellness atxpublicsafetywellness.com C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Bond Oversight Commission P r e s e n t e r s : Q U E S T I O N S W e s l e y H o p k i n s , E M S D i v i s i o n C h i e f T o n y H a d e n , A F D D i v i s i o n C h i e f B r y a n H e r r o n , F i n a n c i a l A n a l y s t C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission AUSTIN POLICE DEPARTMENT Bond Oversight Commission P r e s e n t e r s : B r e n t D u p r e , A P D A s s i s t a n t C h i e f M i c h e l l e S c h m i d t , A P D C h i e f A d m i n i s t r a t i v e O f f i c e r C h e l s i e D i t t m a n , A P D F i n a n c i a l M a n a g e r C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 0 NORTHWEST SUBSTATION Land Purchase & Design Phase Funding  December 2018 Bond Oversight Commission Land Acquisition 16.376 acres • • $4.03 million  August 2020 • Feasibility Study Complete (Public Safety Joint Use Facility) C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 1 MOUNTED PATROL PROJECT Building a City Owned Equestrian Facility  March 2020  April-May 2020 • 1 Construction bid received Bond Oversight Commission • APD & Office of Real Estate identified an existing turn-key facility recently listed for sale • $8.8M base bid; $14.4M bid with alternates; $7M budget • City of Austin initiated an Intent to Purchase contract for $1.45M • Bid rejected due to cost • Purchase placed on hold due to the Mounted Patrol Unit being included in the Reimagining Public Safety Initiative C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 2 A U S T I N P O L I C E D E P A R T M E N T UPCOMING HIGHLIGHTS • Northwest Substation - Public Safety Team (AFD, EMS, APD) reviewing Feasibility Study prior to moving to Design Phase • Mounted Patrol Facility – On hold while the Reimagining Public Safety (RPS) Bond Oversight Commission Task Force continues working with stakeholders through the RPS initiative. o September 2020 – RPS community engagement continues o March 2021 - City Manager to provide a six-month progress update on public safety reforms to City Council • austintexas.gov/publicsafety C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Q U E S T I O N S Bond Oversight Commission P r e s e n t e r s : B r e n t D u p r e , A P D A s s i s t a n t C h i e f M i c h e l l e S c h m i d t , A P D C h i e f A d m i n i s t r a t i v e O f f i c e r C h e l s i e D i t t m a n , A P D F i n a n c i a l M a n a g e r C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 Bond Oversight Commission Bond Oversight Commission B o n d O v e r s i g h t C o m m i s s i o n P r e s e n t a t i o n A p p e n d i x C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 5 APPENDIX A: Austin Finance Online austintexas.gov/financeonline/finance/ A central repository for financial documents and information, including performance management, checkbook, unclaimed property, procurement, and hotels/short term rental information. Bond Oversight Commission KEY DOCUMENTS • Capital Improvement Program (CIP) 5-Year Plans • Capital Projects Explorer • Comprehensive Annual Financial Report (CAFR) • Debt Transparency Documents • Bond Statements C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 6 APPENDIX B: Capital Projects Explorer A single entry point for the community of Austin to find information about capital infrastructure investments Bond Oversight Commission Type capitalprojects.austintexas.gov • Information for ALL capital projects (excluding Austin Energy), regardless of funding source • Description • • Status/Phase Location • • Districts • Contact Info • Approved Budget • Obligated Funds • Anticipated Construction Start and End Dates • Filters Available • 2016 and 2018 Bonds • District(s) • • Stage • Responsible Department Infrastructure Type C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 7 APPENDIX C: Public Improvement Bonds Overview data.austintexas.gov/Budget-and-Finance/Public-Improvement-Bonds-Overview/s39q-8hvy/data An overview of public improvement bond project financial data that is updated on the first of every month Bond Oversight Commission • Public Contact and Phone # Information for Public Improvement Bond Projects • Bond Year (since 1998) • Proposition • Prop Name • Bond Category • • Bond Prop Amount • Project ID • Project Name • Project Open/Close Fund • Project Manager and Status Phone # • Project Current Phase • Bond Appropriation • Bond Encumbrance • Bond Expenditures • Bond Obligated • Bond Balance • % Bond Appropriation • % Bond Amount C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 8 APPENDIX D: City of Austin Open Budget - Capital budget.austintexas.gov/#!/year/All%20Years/capital/0/fdu_sponsor_department Data that provides appropriation-to-date and expenses-to-date metrics for active capital projects, which can be funded through multiple fiscal year capital budgets. Interactive tool with appropriation and expense data for: Bond Oversight Commission Departments Projects Subprojects C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 2 9 APPENDIX E: Long Range CIP Strategic Plan austintexas.gov/department/long-range-cip-strategic-plan Plan that looks out into a 10-year or longer planning horizon and provides the basis for identifying both ongoing capital needs and strategic opportunities for capital investment. Bond Oversight Commission C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 3 0 APPENDIX F: Groups That May Provide Capital Project Oversight austintexas.gov/department/boards-and-commissions Bond Oversight Commission Austin Travis County EMS Advisory Board Austin Housing Finance Corporation Boards and Corporations Arts Commission Examples of Applicable Groups Committee of Council Health and Human Services Committee Audit and Finance Committee Mobility Committee Boards and Commissions Comprehensive Plan Joint Committee Construction Advisory Committee Downtown Commission Housing Authority of the City of Austin Library Commission Mexican American Cultural Center Advisory Board Music Commission Urban Transportation Commission C I T Y O F A U S T I N | O c t o b e r 2 1 , 2 0 2 0 B o n d O v e r s i g h t C o m m i s s i o n | p g . 3 1 2010 2013 2018 2006 2012 2016 Brochures, Ballot Language and Contract With The Voters (If Applicable) 2006 2010 2012 2013 Brochure Ballot Language austintexas.gov/sites/default/files/files/Capital_Planning/Bond_Development/BEATF/2006BondBrochure.pdf Bond Oversight Commission austintexas.gov/sites/default/files/files/Capital_Planning/mbondbrochure.pdf austintexas.gov/election/byrecord.cfm?eid=192 austintexas.gov/election/byrecord.cfm?eid=154 Ballot Language Brochure Brochure austintexas.gov/sites/default/files/files/Communications/Web_Content/2012Bond%20Brochure%202012%20Web.pdf Ballot Language austintexas.gov/election/byrecord.cfm?eid=196 Voter-Information Flier austintexas.gov/sites/default/files/files/Capital_Planning/Bond_Development/2013_Bond/FINAL_Affordable_Housing_Bond_Voter_Information_Flier.pdf Ballot Language austintexas.gov/election/byrecord.cfm?eid=197 Brochure austintexas.gov/sites/default/files/files/Capital_Planning/2016_Bond/2016_Bond_Voter_Information_Brochure__English.pdf 2016 Ballot Language austintexas.gov/election/byrecord.cfm?eid=201 Contract with the Voters RESOLUTION NO. 20160818-074 : austintexas.gov/edims/document.cfm?id=262118 Brochure austintexas.gov/sites/default/files/files/Finance/CFO/2018-Bond/COA_2018Bond_Booklet.pdf 2018 Ballot Language austintexas.gov/election/byrecord.cfm?eid=205 Contract with the Voters RESOLUTION NO. 20180809-061: austintexas.gov/edims/document.cfm?id=304077