Regular Called Meeting of the Bond Oversight Committee January 17th, 2024, 2:00 P.M to 4:00 P.M Austin City Hall, Boards & Commissions Room 1101 301 W 2nd Street, Austin TX 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Nicole Hernandez, 512-974-7644, nicole.hernandez@austintexas.gov CURRENT COMMISSIONERS: Charles Curry, Chair John McNabb, Vice Chair Ramiro Diaz Stephen Gonzalez Francoise Luca CALL TO ORDER AGENDA Edward McHorse Santiago Rodriguez Kristen Weaver Nicole Wren PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approval of the minutes of the Regular meeting of the Bond Oversight Commission on November 15, 2023. DISCUSSION ITEMS Municipal Capital Project Public Dashboards Capital Project Information Available from Project Health Assessments Non-Construction Bond Programs Inclusion of Audit and Finance Presentations FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, Capital Delivery Department, at 512-974-7644, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Nicole Hernandez at 512-974-7644. 2. 3. 4. 5.
Bond Oversight Commission Discussion Items January 17, 2024 Executive Lead: Stephen Grace, PE Capital Delivery Support Assistant Director “Effectively and Efficiently Deliver Quality Projects with the Concept of Speed” 1 Discussion Items • Municipal Capital Project Public Dashboards • Capital Project Information Available from Project Health Assessments • Non-Construction Bond Programs • Audit and Finance Presentations City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 2 Discussion Items Municipal Capital Project Public Dashboards City of Austin Capital Projects (austintexas.gov) https://capitalprojects.austintexas.gov/projects City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 3 Discussion Items City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 4 Discussion Items City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 5 Discussion Items Municipal Capital Project Public Dashboards 2017 Dallas Bond Program 2017 Dallas Bond Project (dallascityhall.com) https://dallascityhall.com/departments/public-works/dallasbondprogram/Pages/default.aspx City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 6 Discussion Items Municipal Capital Project Public Dashboards City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 7 Discussion Items Municipal Capital Project Public Dashboards • Discussion: • How does Commission think this can be a value for Council? For the Public? • What are the key items Commission would like to maintain or improve visibility? • Other recommendations? City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 8 Discussion Items Capital Project Information Available from Project Health Assessments • Overview • Discussion Items • Portfolio, Program, and Project Data Examples City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 9 Capital Project Information Available from Project Health Assessments Discussion Items • Overview • Content • Portfolio Level Review • Program Review / Individual Bonds • Project Review • Purpose • • Status Update (Scope, Schedule, Budget) Issue Resolution or Elevation Initial/Pilot - TPW (Mobility Bonds) • Audience • • Next – PARD • Next – Remaining Bond Infrastructure • Next – AW, WPD, AUS City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 10 Discussion Items Capital Project Information Available from Project Health Assessments City of Austin | Capital Delivery Services Department | One City, One Team, One Approach 11 Discussion Items Capital Project Information …
Bond Oversight Commission REGULAR CALLED MEETING MINUTES WEDNESDAY, January 17, 2024 The Bond Oversight Commission convened in a Regular meeting on Wednesday, January 17, 2024, at 301 W. 2nd Street in Austin, Texas. Chair Charles Curry called the Bond Oversight Meeting to order at 2:03 p.m. Board Members/Commissioners in Attendance: Charles Curry, Chair Ramiro Diaz Nicole Wren Board Members/Commissioners in Attendance Remotely: Stephen Gonzalez Francoise Luca Edward McHorse Santiago Rodriguez Kristen Weaver PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes of the Bond Oversight Commission Regular meeting on November 15, 2023. The minutes from the meeting of November 15, 2023, were approved on Commissioner Ramiro Diaz’s motion, Commissioner Nicole Wren’s second on a 6-0 vote with Commissioner, Santiago Rodriguez and Commissioner, Kristin Weaver off the dais and Commissioner John McNabb absent. 1 3. 4. 5. DISCUSSION ITEMS 2. Municipal Capital Project Public Dashboards. Discussion on the City of Austin’s Capital Project Explorer view of timelines, scopes, and cost information available in comparison to the example of the DTX Bond Dashboard. Discussion will continue at the February meeting for Commissioners to provide feedback and items for consideration as Capital Delivery rebuilds the current dashboard. Capital Project Information Available from Project Health Assessments Discussion on monthly Project Health Assessments information and its contents, including both public and non-public information, and the content available as of now and how Capital Delivery can translate the output of PHA’s to an oversight level. Non-Construction Bond Programs Discussion of the non-construction bond programs and how those funds are being tracked. Capital Delivery will extend and invite Health and Affordable Housing to provide update in the coming months. Inclusion of Audit and Finance Presentations Discussion on Audit and Finance presentation that reconciliation presentations are no longer needed at Bond Oversight Commission. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Nicole Hernandez, Capital Delivery Department, at 512-974-7644, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Bond Oversight Commission, please contact Nicole Hernandez at 512- 974-7644. Chair Charles Curry adjourned the meeting at 3:47 p.m. without …
