ITEM-8 C15-2022-0060 LATE BACKUP-PPMT REQ — original pdf

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From: To: Cc: Subject: Date: Attachments: Victoria Ramirez, Elaine Ramirez, Diana RE: REMINDER: August 8, 2022 PRESENTATION & Virtual Speaker Registration deadlines Monday, August 01, 2022 1:17:20 PM image004.png image006.png image007.png *** External Email - Exercise Caution *** We would like to request a postponement of this case to the September BOA hearing. More time is needed to produce renderings, as requested by Board Members. Please advise if I should submit a formal request on letterhead (electronically) or if this will suffice. Elaine – Thank you, Victoria Haase www.throwerdesign.com 512-998-5900 Cell 512-476-4456 Office Mail: P.O. Box 41957 Austin, Texas 78745 From: Ramirez, Elaine <Elaine.Ramirez@austintexas.gov> Sent: Monday, August 1, 2022 12:31 PM Cc: Ramirez, Diana <Diana.Ramirez@austintexas.gov> Subject: RE: REMINDER: August 8, 2022 PRESENTATION & Virtual Speaker Registration deadlines Good afternoon Applicants on the Mon. August 8th, 2022 BOA mtg. Agenda, If you are receiving this e-mail, I have not received your Presentation. Please read this entire e-mail and note all deadlines The deadline to submit the Presentation (must be submitted in PDF format or PowerPoint) is TODAY, Monday, August 1st, before 3p.m. You will need to submit a Presentation each month you go before the Board, even if you have gone the previous month(s) Presentation: If you would like the Board to follow along with you as you are giving your presentation (You will have 5 minutes to hone in on the main aspects of the case as you are presenting the case to the Board), you will need to have your Presentation completed and sent to me in PDF format or PowerPoint to give to our City Technician as well as our BOA Board will have access to view this the week prior to the meeting (DO NOT send in a drop box, link, etc. as our systems do not support these formats). The Deadline for this is Monday, August 1st, before 3p.m. No late Presentations or updated Presentations will be accepted after 3p.m. on Mon. Aug. 1st. The Presentation will need to be labeled with the following information: case #, address of project and name of Applicant speaking at the meeting. You will need to submit a Presentation each month you go before the Board, even if you have gone the previous month(s) The deadline for Applicants participating virtually (must be by deadline, no late virtual applicant/additional speakers will be able to register) is TODAY, Monday, August 1st, before 3p.m. Applicants/Speaker Virtual registration: You have until Monday, August 1st, before 3p.m. to register if you would like to participate virtually. The following is for virtual speakers ONLY, e- mail me the following information and I will put you on the list to speak. Deadline to register for virtual speakers is Monday, August 1st, before 3p.m.: If you will be speaking/giving presentation or be on the list for the Board to possibly call on you for questions I will need the following information: No late virtual Speakers will be accepted after 3p.m. on Mon. 8/1/22. Full name of speaker 1. 2. Are you the applicant, owner, surveyor, architect, etc? 3. Are you the presenting the case to the Board (only one person can present case) 4. Address of BOA Case 5. Case # 6. A good phone number, if you have a landline this will be the best phone number to provide? It has to be the phone number that the Speaker will be calling from on Monday, August 8th, 2022 to speak at the meeting (it cannot be a different number, your call will not be accepted). Once you send me the number it cannot be changed, it is sent to City Clerk’s office to accept the calls E-mail Address, it will need to be an e-mail address that the Speaker will be able to easily access his/her e-mails? 7. If you want to attend the meeting in-person you may do so, DO NOT provide me information above. Please make sure all persons wishing to speak in-person at the hearing, sign up and register in the BOA Registration book the day of the meeting, Mon. 8/8/2022 at City Hall –Council Chambers; doors should open at 5p.m. to the public. Due to limited contact you will not be able to speak with the Liaison(s) at Council Chambers, any questions you may have will need to be e-mailed to Elaine.Ramirez@austintexas.gov ITEM8/1-LATE BACKUPAugust 8th BOA Deadlines Please make sure that when submitting the Advanced Packet and the Presentation that each is labeled as such The deadline to submit NEW application, updated application, update variance request (must be submitted in PDF format) and pay fee is Friday, July 8th, before 12p.m. (noon) The deadline to submit information for the Advanced Packet (must be submitted in PDF format) is Friday, July 22nd, before 3p.m. The deadline to submit the Presentation (must be submitted in PDF format or PowerPoint) is Monday, August 1st, before 3p.m. You will need to submit a Presentation each month you go before the Board, even if you have gone the previous month(s) The deadline for Applicants participating virtually (must be by deadline, no late virtual applicant/additional speakers will be able to register) is Monday, August 1st, before 3p.m. The deadline for Opposition and Support letters is Mon. August 8th, before 9:00a.m. Application Packet: You have until Friday, July 8th, before 12p.m. (noon) to submit a completed NEW BOA variance application or submit an updated application which can include additional variance requests (previously postponed) + pay the fee in order to be put on the August 8th, 2022 BOA mtg. Agenda Advanced Packet: You have until Friday, July 22nd, before 3p.m. to submit any maps, surveys, drawings, photos and any additional documentation, (including the Special Exception Inspection Report if you applied for a Special Exception, if REPORT not included this case will have to be Postponed) you want included as part of your Advanced Packet for your BOA variance case [do not include already submitted application + survey], this is not your Presentation. The Advanced Packet will need to be submitted to me via e-mail in PDF format. Presentation: If you would like the Board to follow along with you as you are giving your presentation (You will have 5 minutes to hone in on the main aspects of the case as you are presenting the case to the Board), you will need to have your Presentation completed and sent to me in PDF format or PowerPoint to give to our City Technician as well as our BOA Board will have access to view this the week prior to the meeting (DO NOT send in a drop box, link, etc. as our systems do not support these formats). The Deadline for this is Monday, August 1st, before 3p.m. No late Presentations or updated Presentations will be accepted after 3p.m. on Mon. Aug. 1st. The Presentation will need to be labeled with the following information: case #, address of project and name of Applicant speaking at the meeting. You will need to submit a Presentation each month you go before the Board, even if you have gone the previous month(s) Applicants/Speaker Virtual registration: You have until Monday, August 1st, before 3p.m. to register if you would like to participate virtually. The following is for virtual speakers ONLY, e- mail me the following information and I will put you on the list to speak. Deadline to register for virtual speakers is Monday, August 1st, before 3p.m.: If you will be speaking/giving presentation or be on the list for the Board to possibly call on you for questions I will need the following information: No late virtual Speakers will be accepted after 3p.m. on Mon. 8/1/22. Full name of speaker 1. 2. Are you the applicant, owner, surveyor, architect, etc? 3. Are you the presenting the case to the Board (only one person can present case) 4. Address of BOA Case 5. Case # 6. A good phone number, if you have a landline this will be the best phone number to provide? It has to be the phone number that the Speaker will be calling from on Monday, August 8th, 2022 to speak at the meeting (it cannot be a different number, your call will not be accepted). Once you send me the number it cannot be changed, it is sent to City Clerk’s office to accept the calls E-mail Address, it will need to be an e-mail address that the Speaker will be able to easily access his/her e-mails? 7. If you want to attend the meeting in-person you may do so, DO NOT provide me information above. Please make sure all persons wishing to speak in-person at the hearing, sign up and register in the BOA Registration book the day of the meeting, Mon. 8/8/2022 at City Hall –Council Chambers; doors should open at 5p.m. to the public. Due to limited contact you will not be able to speak with the Liaison(s) at Council Chambers, any questions you may have will need to be e-mailed to Elaine.Ramirez@austintexas.gov Please note: Any late support that will be accepted after this deadline date of July 22nd, 2022 will only be for Opposition and Support letters for this case. Support and Opposition Letters can be received up to Monday, August 8th, 2022, before 9a.m. in order for the Board to have access to them during the meeting. Anything after the deadline will not be viewed by the Board but will be added to the BCIC website. August 8th, 2022 BOA meeting will be held: Hybrid meeting – both in-person and virtual (via phone) 2nd Monday of the Month Austin City Hall - 301 West 2nd Street Council Chambers - 1st Floor / Room 1001 Begins @ 5:30 PM, if you wish to participate in-person please show up at 5:30p.m. as the Board can and will move items/cases on the Agenda around. The meeting will be broadcasted live and can be publicly viewed live at: http://www.austintexas.gov/page/watch-atxn-live Respectfully, Elaine Ramirez Planner Senior / Board of Adjustment Liaison City of Austin Development Services Department 6310 Wilhelmina Delco Dr, Austin, Texas 78752 Office: 512-974-2202 ITEM8/2-LATE BACKUPPER CITY ORDINANCE: All individuals scheduling or accepting a meeting invitation with a City Official are requested to provide responses to the questions at the following link: DSD Visitor Log. Please note that all information provided is subject to public disclosure via DSD’s open data portal. For more information please visit: City of Austin Ordinance 2016-0922-005 | City Clerk’s website | City Clerk’s FAQ’s CAUTION: This email was received at the City of Austin, from an EXTERNAL source. Please use caution when clicking links or opening attachments. If you believe this to be a malicious and/or phishing email, please forward this email to cybersecurity@austintexas.gov. ITEM8/3-LATE BACKUP