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Approved Minutes — original pdf
HIV PLANNING COUNCIL SPECIAL-CALLED MEETING MINUTES MONDAY, JANUARY 29, 2024 The HIV PLANNING COUNCIL convened in a SPECIAL-CALLED meeting on MONDAY, JANUARY 29, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL Meeting to order at 6:06 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Ashley Garling, Gin Pham, Kristina McRae-Thompson. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 10/23/2023. 1. Approve the minutes of the HIV PLANNING COUNCIL REGULAR MEETING on The minutes from the meeting of 10/23/2023 were approved with edits on Ashley Garling’s motion, Gin Pham’s second on a 4-0 vote. For: Kelle’ Martin, Ashley Garling, Gin Pham, Kristina McRae-Thompson. Abstain: None. Absent: Joe Anderson, Zac Garay, Jonathan CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards None. Garcia. 1 STAFF BRIEFINGS 3. Introductions/Announcements Marquis Goodwin is a Planning Council applicant. Alicia Alston is the new Part B planner and also an applicant. Judith Hassan is the client services director of a subrecipient. Violeta Dorantes is the VISTA for the Ending the HIV Epidemic program. Jaseudia Killion will be leaving the Office of Support on February 9, 2024. Zaria Thomas is the Planner I for the Office of Support. 4. Office of Support Staff Report Update given by Nathalia Delgadillo. Refer to written report for full details. Tarik Daniels, Nel-Marinel Hernandez, Sharon Zaldivar Alatorre, and Steph Adler have departed Planning Council. Six people have expressed interest in joining Planning Council. Kristen Athey is the new HRSA Project Officer. 5. Administrative Agent Report Update given by Sherry Lyles. Refer to written report for full details. Three funding specialist positions are posted. Part A is 78% expended through December. 6. Part B Report Update given by Alicia Alston. Refer to written report for full details. Part B is 63% expended, State R is 87% expended, and State Services are 33% expended. Oral health, Outpatient Ambulatory Health Services, Mental Health, and Non-medical Case Management are out of variance. Total expenditures are within variance. DISCUSSION AND ACTION ITEMS 7. Open nominations for Vice-Chair and Secretary None at this time. Nominations can be sent to the Office of Support for the Executive committee to review at their next meeting on February 6, 2024. 8. Discussion of Planning Council Budget through end of Fiscal Year 23 Overview given by …
Agenda — original pdf
SPECIAL-CALLED MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING MONDAY, JANUARY 22, 2024, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed online via Teams or remotely via telephone. Speakers may only register to speak on an item once either online or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email JASEUDIA KILLION, (512) 972-5806, Jaseudia.Killion@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Tarik Daniels, Vice Chair Ashley Garling, FASPNA Committee Chair Glenn Crawford, Interim GMCS Committee Chair AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 1/21/2023 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 2. Members will declare conflict of interest with relevant agenda items, service categories, 1. September 12, 2023 CONFLICT OF INTEREST DECLARATIONS and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Report 5. Administrative Agent Report DISCUSSION AND ACTION ITEMS 6. Discussion and approval of 2024 Kickoff Meeting Agenda 7. Discussion and approval of meeting times and locations for 2024 8. Discussion and of open officer positions 9. Discussion of agenda setting and meeting structure COMMITTEE UPDATES 10. Governance/Membership and Care Strategies Committee 11. Finance/Allocations and Strategic Planning/Needs Assessment Committee FUTURE AGENDA ITEMS 12. Discussion of Workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Jaseudia Killion at (512) 972-5806.