Approved Minutes — original pdf

Approved Minutes

HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, AUGUST 25TH 2025, 6:00 P.M. The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, AUGUST 25TH 2025 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL Meeting to order at 6:03 P.M. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Alicia Alston, Aran Belani, Marquis Goodwin, Judith Hassan, Liza Bailey, Ashley Garling, Kristina McRae-Thompson, Joe Anderson Jr., Jeremy Caballero, and Benito Juarez PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting on July 28th, 2025. The minutes from the meeting of 7/28/2025 were approved as written on Alicia Alston’s motion, Kristina McRae-Thompson second on a vote of (11-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Marquis Goodwin, Judith Hassan, Liza Bailey, Ashley Garling, Kristina McRae-Thompson, Joe Anderson Jr., Jeremy Caballero, and Benito Juarez Off dais: None. Non-voting: None. Abstain: None. Absent: None. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. Joe Anderson Jr. - Early Intervention Services (EIS), Health Insurance Premium Cost Sharing Assistance (HIPCSA), Medical Case Management, Mental Health Services, and Non-Medical Case Management Marquis Goodwin - Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, and Medical Transportation STAFF BRIEFINGS 3. Office of Support Staff Briefing Briefing given by Rashana Raggs. Refer to written report for full details. 4. Administrative Agent Staff Briefing Briefing given by Ken Martin, Jennifer LeBlanc, and Sherry Lyles. Refer to written report for full details. 5. Part B Staff Briefing Briefing given by Alicia Alston. Refer to written report for full details. DISCUSSION ITEMS 6. Discussion of Directives Discussion led by Rashana Raggs. Refer to Developing Directives document for full details. DISCUSSION AND ACTION ITEMS 7. Discussion and approval of HIV Planning Council Applicant a. Drew Kyler The motion to approve Drew Kyler to become a board member of the HIV Planning Council was approved on Kelle’ Martin’s motion and Marquis Goodwin second on a vote of (11-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Jeremy Caballero, Benito Juarez, and Kristina McRae-Thompson Off dais: None. Non-voting: None. Abstain: None. Absent: None. 8. Discussion and approval of Minority AIDS Initiative (MAI) and Early Identification of Individuals with HIV/AIDS (EIIHA) data The motion to table the discussion and approval of the Minority AIDS Initiative and Early Identification of Individuals with HIV/AIDS date was approved on Kelle’ Martin’s motion, and Marquis Goodwin second on a vote of (11-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Jeremy Caballero, Benito Juarez, and Kristina McRae-Thompson Off dais: None. Non-voting: None. Abstain: None. Absent: None. Please note Aide has been corrected to AIDS in these minutes. 9. Discussion and approval of Town Hall Input Report Reallocations The motion to table the discussion and approval of Town Hall Input Report Reallocations was approved on Kelle’ Martin’s motion, and Marquis Goodwin second on a vote of (11-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Jeremy Caballero, Benito Juarez, and Kristina McRae-Thompson Off dais: None. Non-voting: None. Abstain: None. Absent: None 10. Discussion and approval of Priority Setting and Resource Allocation (PSRA) The motion to approve the FY2026 Resource Allocation for Ryan White Part A Grant Funds and MAI Grant Funds not including Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), and Non-Medical Case Management was approved on Alicia Alston’s motion, and Kristina McRae-Thompson second on a vote of (11-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Jeremy Caballero, and Kristina McRae-Thompson Off dais: None. Non-voting: None. Abstain: None. Absent: None The motion to approve the FY2026 Resource Allocation for Ryan White Part A Grant Funds and MAI Grant Funds including Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), and Non-Medical Case Management was approved on Alicia Alston’s motion, and Kristina McRae-Thompson second on a vote of (9-0) For: Kelle’ Martin, Alicia Alston, Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Jeremy Caballero and Kristina McRae-Thompson Off dais: None. Non- voting: None. Abstain: Marquis Goodwin and Joe Anderson Jr.. Absent: None The motion to approve the FY2026 Resource Allocation for Ryan White Part A Grant Funds and MAI Grant Funds including Early Intervention Services and Mental Health Services was approved on Alicia Alston’s motion, and Dr. Ashley Garling second on a vote of (10-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Marquis Goodwin, Jeremy Caballero, Benito Juarez, and Kristina McRae- Thompson Off dais: None. Non-voting: None. Abstain: Joe Anderson Jr.. Absent: None The motion to approve the FY2026 Resource Allocation for Ryan White Part A Grant Funds and MAI Grant Funds including Linguistic Services and Medical Transportation was approved on Alicia Alston’s motion, and Kristina McRae-Thompson second on a vote of (10-0) For: Kelle’ Martin, Alicia Alston, Aran Belani, Liza Bailey, Judith Hassan, Dr. Ashley Garling, Joe Anderson Jr., Jeremy Caballero, Benito Juarez, and Kristina McRae- Thompson Off dais: None. Non-voting: None. Abstain: Marquis Goodwin. Absent: None COMMITTEE UPDATES 11. Care Strategies and Engagement Committee Updates given by Rashana Raggs. Refer to written report for further details. 12. Finance and Assessment Committee Updates given by Rashana Raggs. Refer to written report for further details. FUTURE AGENDA ITEMS 13. Discussion of workplan calendar and social calendar Discussion led by Rashana Raggs. Refer to excel sheets for further details. ADJOURNMENT The motion to adjourn the meeting at 7:54 P.M. on Kelle Martin’s motion, Alicia Alston second with no objections. The minutes were approved at 9/22/2025 meeting on Alicia Alston’s motion, Marquis Goodwin second on a vote of (6-0).