Approved Minutes — original pdf

Approved Minutes

HIV PLANNING COUNCIL EXECUTIVE COMMITTEE REGULAR MEETING MINUTES TUESDAY, AUGUST 19TH, 2025 The HIV PLANNING COUNCIL EXECUTIVE COMMITTEE convened in a REGULAR meeting on TUESDAY, AUGUST 19TH 2025 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle Martin called the HIV PLANNING COUNCIL EXECUTIVE MEETING to order at 5:05 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Marquis Goodwin, Kristina McRae-Thompson, and Ashley Garling PUBLIC COMMUNICATION: GENERAL No speakers in attendance. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting of the Executive Committee on July 15th, 2025 The minutes from the meeting of 07/15/2025 were approved as written on Ashley Garling motion, Kristina McRae-Thompson second on a vote of 5-0. For: Kelle Martin, Marquis Goodwin, Kristina McRae- Thompson, and Ashley Garling. Against: None. Abstain: None. Absent: None. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. Marquis Goodwin - Medical Case Management, Health Insurance Premium Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, Medical Transportation. STAFF BRIEFINGS 3. Introductions/Announcements Introductions and announcements given by Rashana Raggs. Two prospective members to be interviewed at next Executive Committee meeting. Holly Bahamonde will represent the HIV Planning Council at U.S. Conference on HIV/AIDS. 4. Office of Support Staff Briefing Briefing given by Rashana Raggs. Refer to written report for further details. 5. Administrative Agent Staff Briefing Briefing given by Ken Martin. Refer to written report for further details. DISCUSSION ITEMS 6. Discussion of Member Reflectiveness Report Discussion led by Rashana Raggs. Refer to written report for further details. 7. Discussion of Member Attendance Report Discussion led by Rashana Raggs. All members are currently in good standing. Refer to written report for further details. 8. Interview of HIV Planning Council Applicant a. Drew Kyler Interview conducted by HIV Planning Council members. DISCUSSION AND ACTION ITEMS 9. Discussion and approval of HIV Planning Council Applicant a. Drew Kyler The motion to approve Drew Kyler’s membership with the HIV Planning council was approved on Kelle Martin’s motion, and Marquis Goodwin second on a vote of 4-0. Final voting will be done at Full Council Meeting. For: Kelle Martin, Marquis Goodwin, Kristina McRae- Thompson and Ashley Garling. Against: None. Abstain: None. Absent: None. 10. Discussion and approval of updates to officer training. The motion to table discussion of updates to officer training was approved on Kelle Martin’s motion, Kristina Mc-Rae Thompson second on a vote of 4-0. For: Kelle Martin, Marquis Goodwin, Kristina McRae- Thompson and Ashley Garling. Against: None. Abstain: None. Absent: None. COMMITTEE UPDATES 11. Care Strategies and Engagement Committee Updates given by Rashana Raggs. Refer to written report for further details. 12. Finance and Assessment Committee Updates given by Rashana Raggs. Refer to written report for further details. FUTURE AGENDA ITEMS 13. Discussion of workplan and social calendar Discussion led by Rashana Raggs. Refer to excel sheet for further details. ADJOURNMENT The motion to adjourn meeting at 5:43pm was approved on Kelle Martin’s motion, Marquis Goodwin second with no objections. The minutes were approved at the 9/16/2025 meeting on Marquis Goodwin’s motion, Kristina McRae-Thompson second on a (3-0) vote.