Approved Minutes — original pdf

Approved Minutes

HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, JUNE 23RD 2025, 6:00 P.M. The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, JUNE 23RD 2025 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Marquis Goodwin called the HIV PLANNING COUNCIL Meeting to order at 6:10p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Kristina McRae-Thompson, Alicia Alston, Aran Belani, Marquis Goodwin, Judith Hassan, and Benito Juarez PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting on May 27th, 2025 The minutes from the meeting of 5/27/2025 were approved as written on Alicia Alston’s motion, Kelle Martin second on a vote of (7-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Aran Belani, Kristina McRae-Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: None. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. Marquis Goodwin - Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, and Medical Transportation STAFF BRIEFINGS 3. Introductions/Announcements Briefing given by Holly Bahamonde. Data Binder and Research Inventory Tool discussed. Refer to corresponding binder and tool for full details. 4. Office of Support Staff Briefing Briefing given by Rashana Raggs. Refer to written report for full details. 5. Administrative Agent Staff Briefing Briefing given by Ken Martin. Refer to written report for full details. 6. Part B Staff Briefing Briefing given by Alicia Alston. Refer to written report for full details. DISCUSSION ITEMS 7. Epidemiology Profile Presentation given by Flor Hernandez-Ayala Presentation given by Flor Hernandez-Ayala. See attached PowerPoint presentation for further details. 8. Discussion of Profile of Provider Capacity and Capability Survey Discussion led by Holly Bahamonde and Rashana Raggs. Refer to survey for further details. 9. Discussion of Notice of Award Update Discussion led by Ken Martin. Second Notice of Award received, around 47% of total funds now in hand. There is suspected to be only one more award left to be distributed. DISCUSSION AND ACTION ITEMS 10. FFY 24 Carryover Request The motion to approve the FFY 24 Carryover Request EXCLUDING medical case management, linguistic services, non-medical case management, health insurance premium, cost sharing assistance, and medical transportation was approved on Kelle’ Martin’s motion, and Alicia Alston second on a vote of (7-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Aran Belani, Kristina McRae-Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: None. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. The motion to approve the FFY 24 Carryover Request for MEDICAL CASE MANAGEMENT was approved on Kelle Martin’s motion, Alicia Alston second on a vote of (6 - 0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Kristina McRae-Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: Marquis Goodwin. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. The motion to approve the FFY 24 Carryover Request for HIPSCA was approved on Kelle’ Martin’s motion, and Alicia Alston second on a vote of (6-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Kristina McRae-Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: Marquis Goodwin. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. The motion to approve the FFY 24 Carryover Request for NON-MEDICAL CASE MANAGEMENT was approved on Kelle’ Martin’s motion, and Alicia Alston second on a vote of (6-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Kristina McRae-Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: Marquis Goodwin. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. The motion to approve the FFY 24 Carryover Request for LINGUSTIC SERVICES was approved on Kelle’ Martin’s motion, and Alicia Alston second on a vote of (6-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Kristina McRae-Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: Marquis Goodwin. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. The motion to approve the FFY 24 Carryover Request for MEDICAL TRANSPORTATION was approved on Kelle’ Martin’s motion, and Alicia Alston second on a vote of (6-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Kristina McRae- Thompson, Judith Hassan, and Benito Juarez. Off dais: None. Non-voting: None. Abstain: Marquis Goodwin. Absent: Liza Bailey, Ashley Garling, Joe Anderson Jr.. COMMITTEE UPDATES 11. Care Strategies and Engagement Committee Updates given by Rashana Raggs. See written report for full details. 12. Finance and Assessment Committee Updates given by Rashana Raggs. See written report for full details. FUTURE AGENDA ITEMS 13. Discussion of workplan calendar and social calendar Discussion of social calendar led by Holly Bahamonde. Discussion led by Rashana Raggs on workplan calendar. See spread sheets for full details. ADJOURNMENT The motion to adjourn the meeting at 7:24 P.M. was approved on Marquis Goodwin’s motion, Kelle’ Martin second without objection. The minutes were approved at 07/28/2025 meeting on Alicia Alston motion, Kristina McRae- Thompson second on a vote of (10-0).