Approved Minutes — original pdf

Approved Minutes

HIV PLANNING COUNCIL REGULAR MEETING MINUTES TUESDAY, MAY 27TH 2025, 6:00 P.M. The HIV PLANNING COUNCIL convened in a REGULAR meeting on TUESDAY, MAY 27TH 2025 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle Martin called the HIV PLANNING COUNCIL Meeting to order at 6:01p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Joe Anderson Jr., Alicia Alston, Aran Belani, Marquis Goodwin, Liza Bailey, Judith Hassan PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting on April 28th, 2025 The minutes from the meeting of 4/28/2025 were approved as written on Kelle Martin’s motion, Alicia Alston second on a vote of (6-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey. Off dais: None. Non-voting: None. Abstain: None. Absent: Judith Hassan, Ashley Garling, Kristina McRae-Thompson CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. Joe Anderson Jr. - Early Intervention Services (EIS), Health Insurance Premium Cost Sharing Assistance (HIPCSA), Medical Case Management, Mental Health Services, and Non-Medical Case Management Marquis Goodwin - Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, and Medical Transportation STAFF BRIEFINGS 3. Introductions & Announcements Briefing given by Rashana Raggs. Prospective member Jeremy Caballero, to be voted on today. Another prospective member, Henry Chan, will meet with council in July. 4. Office of Support Staff Briefing Briefing given by Rashana Raggs. Refer to written report for full details. 5. Administrative Agent Staff Briefing Briefing given by Sherry Lyles. Refer to written report for full details. 6. Part B Staff Briefing Briefing given by Alicia Alston. Refer to written report for full details. DISCUSSION ITEMS 7. Presentation of CQM Data Presentation given by Jennifer La Blanc. See attached PowerPoint presentation. 8. Discussion and recommendations of MAI and EIIHA data Discussion led by Holly Bahamonde on potential EIIHA activities to provide data. Suggestions given by Marquis Goodwin and Kelle Martin. Members to share any activities they feel will be beneficial in collecting EIIHA data in days to come. 9. Discussion of PSRA Data Binder Discussion led by Holly Bahamonde. See attached excel sheet. 10. Resource Inventory Updates Discussion led by Holly Bahamonde. See attached excel sheet. DISCUSSION AND ACTION ITEMS 11. Discussion and approval of HIV Planning Council Applicant The motion to approve Issac Caballero to become a board member of the HIV Planning Council was approved on Kelle’ Martin’s motion and Marquis Goodwin second on a vote of (7-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan Off dais: None. Non-voting: None. Abstain: None. Absent: Ashley Garling, Kristina McRae-Thompson 12. Discussion and approval of COI Policy The motion to approve the COI Policy was approved on Joe Anderson Jr.’s motion, and Marquis Goodwin second on a vote of (7-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan Off dais: None. Non-voting: None. Abstain: None. Absent: Ashley Garling, Kristina McRae-Thompson 13. Discussion and approval of Town Hall materials The motion to approve Town Hall materials, including updated flyer with minor editing per the recommendations provided by Joe Anderson Jr., was approved on Kelle’ Martin’s motion, and Marquis Goodwin second on a vote of (7-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan Off dais: None. Non-voting: None. Abstain: None. Absent: Ashley Garling, Kristina McRae-Thompson 14. Discussion and approval of Integrated Plan Updates The motion to approve the Integrated Plan Updates was approved on Kelle’ Martin’s motion, sand Joe Anderson Jr. second on a vote of (7-0). For: Kelle’ Martin, Marquis Goodwin, Alicia Alston, Joe Anderson Jr., Aran Belani, Liza Bailey, Judith Hassan Off dais: None. Non-voting: None. Abstain: None. Absent: Ashley Garling, Kristina McRae-Thompson COMMITTEE UPDATES 15. Care Strategies and Engagement Committee Updates given by Rashana Raggs. See attached documentation. 16. Finance and Assessment Committee Updates given by Rashana Raggs. See attached documentation. FUTURE AGENDA ITEMS 17. Discussion of workplan calendar and social calendar Discussion led by Rashana Raggs on workplan calendar. Discussed upcoming agenda items approaching in June. Care Strategies and Engagement committee will meet in June. Discussion of social calendar led by Zaria Thomas. See attached documentation. ADJOURNMENT Indicative of action items The motion to adjourn the meeting at 7:22pm was approved on Kelle’ Martin’s motion, Alicia Alston second without objection. The minutes were approved at 06/24/2025 meeting on Marquis Goodwin’s motion, Alicia Alston second on a vote of (7-0).