Agenda — original pdf

Agenda

REGULAR MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING THURSDAY, OCTOBER 10, 2024, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Join the meeting now Public comment will be allowed online via Teams or remotely via telephone. Speakers may only register to speak on an item once either online or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (737)-825-1684, hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Marquis Goodwin, Vice-Chair, conflicted Kristina McRae-Thompson, Secretary Zachery Garay, GMCS Committee Chair, conflicted Ashley Garling, FASPNA Committee Chair AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 10/9/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. 1. Approve the minutes of the HIV Planning Council Executive Committee regular meeting 2. Members will declare conflict of interest with relevant agenda items, service categories, APPROVAL OF MINUTES on September 3, 2024 CONFLICT OF INTEREST DECLARATIONS and/or service standards. STAFF BRIEFINGS 3. Office of Support Staff Briefing 4. Administrative Agent Staff Briefing DISCUSSION ITEMS 5. Introductions/Announcements DISCUSSION AND ACTION ITEMS 6. Discussion of Legislative Responsibilities in the 2024 workplan calendar 7. Discussion and approval of committee names and responsibilities 8. Discussion and approval of Legislative Responsibilities 2025 workplan calendar 9. Discussion and approval of Member Emeritus (Leave of Absence) for Member Garling 10. Discussion and approval of Meeting Time and Day 11. Discussion and recommendation for 2025 Kick-off meeting date and time 12. Discussion and recommendation for 2025 Kick-off agenda COMMITTEE UPDATES 13. Governance/Membership and Care Strategies Committee 14. Finance/Allocations and Strategic Planning/Needs Assessment Committee  FUTURE AGENDA ITEMS 15. Discussion of Workplan calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Rashana Raggs at (737)-825-1684.