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AUSTIN AREA HIV PLANNING COUNCIL   The mission of the HIV Planning Council is to develop and coordinate an effective and comprehensive community-wide response to HIV. Planning Council: Office of Support Staff Report May 20, 2024 Business Committee Meeting OFFICE OF SUPPORT STAFF Kodjo Dodo, Manager Kodjo.Dodo@austintexas.gov Rashana Raggs, Supervisor Rashana.Raggs@austintexas.gov Nathalia Delgadillo, Planner II Nathalia.Delgadillo@austintexas.gov Zaria Thomas, Planner I Zaria.Thomas@austintexas.gov. Deena Rawleigh, Admin Sr. Deena.Rawleigh@austintexas.gov AUSTIN AREA HIV PLANNING COUNCIL MEMBERS TOTAL 10 (9 Voting, 1 Non-voting member) 1. Kelle’ Martin, Chair 2. Alicia Alston 3. Joe Anderson Jr. 4. Liza Bailey 5. Aran Belani 6. Zachery Garay 7. Ashley Garling 8. Marquis Goodwin 9. Judith Hassan 10. Rocky Lane, Non-Voting 11. Kristina McRae-Thompson 12. Gin Pham Summary  The Austin Area HIV Planning Council (HIVPC) is at 12 members.  The Executive Committee is expected to finish reviewing and updating the Policies and Procedures at their June meeting.  The Governance/Membership/Care Strategies committee finalized date, time, location, and goals for the July 17, 2024 Townhall for people living with HIV at the Permitting and Development Center. They also working on recruitment and retention related items.  The Finance/Allocations and Strategic Planning/Needs Assessment committee reviewed and updated their draft Summary of data needs and request for Priority Setting/Resource Allocation of FY25. The committee received a presentation on Minority AIDS Initiative (MAI) and Early Identification of Individuals with HIV/AIDS (EIIHA) to assist in determining their priority groups for FY25.This committee is continuing their updates to the Integrated Plan.  The April Business committee received their annual PSRA training for FY25 and received a nomination  The Fast Track Cities Consortium will be on May 30th. Get your Eventbrite tickets here. See more info in the for Vice Chair from Marquis Goodwin Outreach portion of the report. Event Requests Form https://www.surveymonkey.com/r/HIVPCEvents HIV PLANNING COUNCIL COMMITTEE UPDATES  Executive Committee is seeking nominations for Secretary. Per the bylaws, nominations must be made during a business meeting. o The Executive Committee would like to bring back the Bylaws and Memorandum of Understanding for their June meeting for alignment and finish updating Policies and Procedures.  Governance/Membership combined Care Strategies Committee (GMCS) committee chair is Zachery Garay. o The GMCS committee reviewed and approved the updates to the Recruitment and Retention brochure document. The committee would like to further discuss a Frequently Asked Questions document and a Linktree to assist council in their recruitment efforts for next month. o The GMCS Committee also reviewed the three active directives for council which are: Outpatient Ambulatory Health Services (OAHS) Directive, Peer Support Directive, and the Affordable Care Act Directive.  The Peer Support Directive received small edits related to grammar to remove OAHS from the  No directives were sunsetted (to let expire) at this time. Reminder that directives can be created at title as it no longer funds this directive. any point throughout the year.  Finance/Allocations combined Strategic Planning/Needs Assessment (FASPNA) Committee Chair of HIV Planning o The committee tabled their decision on priority MAI and EIIHAA groups until more information o This committee continued their conversation on integrated plan updates. Please refer to the section below for more details on the changes made. Council is Ashley Garling. is made available. STAFF ACTIVITIES Ryan White Part A Grant Activities  Monthly Project Officer Call o Our new Project Officer is Kristen Athey o Planning Council members may join monthly calls to provide updates, comment, and/or ask questions. o Project Officer meeting occurs the second Tuesday of every 1 month(s) effective 11/14/2023 until 7/9/2024 from 10:00 AM to 11:00 AM o Save this link to join: Click here to join the meeting Needs Assessment  Completed Activities include: 2021 Provider Capacity and Capabilities Survey, annual Epidemiological Profile, Year 1 Survey on Assessment of Service Needs and Barriers Preliminary Analysis, System of Care Analysis  FASPNA is being asked to make recommendations for Year 2 Needs Assessment Activities (special studies and deeper dive activities) o Proposed Year 2 Needs Assessment Activities  FASPNA had voted to focus the literature review on the impact of changing urban neighborhoods and rising housing costs related to healthcare access for PLWH. o The Resource Guide will be a part of our Needs Assessment activities. OoS and FTC coordinator have been talking with PIO, the AA, and IT on the best mechanism to use to share and create this resource for the community. We will have this resource included in our final Needs Assessment Report. The AA is anticipating providing data to support this project, once they have finalized the data report.  Needs Assessment 2021-2024 Report is being drafted currently to compile the current completed NA items. The Literature review is expected to follow in April, due to being tabled in February and March for later discussion. FY24 expects to conduct special studies via focus groups for year 3. Integrated Plan  Completed and submitted to HRSA and received feedback updates from HRSA. Discussed comments with HRSA in October with limited notice and were unable to invite PC members. These comments were discussed at the 1/29 Business Meeting.  For May, the Planner II provided preliminary updates to the plan for the FASPNA committee to review regarding interactions with the Ending the Epidemic coordinator. Updates to the Provider Capacity and Capabilities Study and Assessment of Service needs and Barriers planning process and results were also added.  Planner II for HIV Planning Council has been working on a Dashboard that will update HIV Planning Council on progress, implementation, challenges, and areas of improvement beginning this spring. The dashboard has been drafted using excel. The Planners will need to meet with partners to discuss plan progress. If members are interested, the Integrated Plan can be sent to members individually via email to be able to review and provide edits.   The council approved their first round of edits at the end of April. Outreach and Recruitment Please send any events related to our MAI/priority populations to hivplanningcouncil@austintexas.gov. The Planner has received invitations to participate from the following organzations. Please let Nathalia, Zaria, or hivplanningcouncil@austintexas.gov know if you would like for us to table on behalf of the HIVPC or with us at these upcoming events by 1, 2024. The Fast-Track Cities (FTC) initiative helps local communities share ideas and practices to leverage resources and create community progress to end HIV/AIDS. In Austin/Travis County, workgroups related to key priority areas have formed and identified strategies to further the work to end the HIV epidemic in our community. Learn more about the local initiative here. In this consortium, workgroups will share updates on workgroup activities and plans for the rest of 2024. This consortium is an opportunity to inform the community and workgroup members on progress towards accomplishing workgroup objectives. Get your Eventbrite tickets here Please RSVP to this Eventbrite. Free food & refreshments will be available. The agenda for this consortium will be sent out at a later date Email AustinFTC@austintexas.gov with questions. Technical Assistance and Training  Each subcommittee will be asked to add training recommendations for the Planning Council and/or community audiences to the Training Calendar. Trainings available in the community are provided via Digest, conferences, and email to members. If there are trainings that members feel are needed for 2024, please let Office of Support know.  Partnerships Fast Track Cities  The FTC Coordinator is Michelle Osorio, michelle.osorio@austintexas.gov. CDC EHE’s Coordinator is Aurelia Lopez, Aurelia.Lopez@austintexas.gov TX HIV Syndicate  Austin Area Regional Co-Chairs are Brandon Wollerson and Nathalia Delgadillo  The syndicate will membership applications in the near future after it removes non-active members, reach out to Nathalia for application details. If you have recommendations for events for the next Staff Report, please submit them to the Office of Support @ HIVPlanningCouncil@austintexas.gov  To HIV Planning Council members, when communicating with the Office of Support, be sure to cc or send direct to the hivplanningcouncil@austintexas.gov. So, that communication is received amongst all staff members.  Please remain subscribed to our HIV Planning Council MailChimp as the Office of Support sends out important updates and announcements through that platform.  The Office of Support Planners are looking to see if the HIVPC would be interested in having bi-weekly office hours. Please send a preferred time and date as to when you would like to have this resource available. Other 