Approved Minutes — original pdf

Approved Minutes

Versión en español a continuación. Governance/Membership and Care Strategies Committee Meeting of the HIV Planning Council TUESDAY, June 7, 2022 Governance/Membership Committee Meeting to be held June 7, 2022, with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (6/6/2022 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 7, 2022, HIV Planning Council Meeting, members of the public must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker’s name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  Reunión del Governance/Membership and Care Strategies Committee Meeting of the HIV Planning Council MARTES, 7 de Junio, 2022 FECHA de la reunion (7 de Junio, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (6/6/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica con el número de teléfono para llamar el día de la reunión programada. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Los oradores se colocarán en una fila hasta que llegue el momento de hablar. • Los folletos u otra información pueden enviarse por correo electrónico a Jaseudia.Killion@austintexas. antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si esta los transmite en vivo, http://www.austintexas.gov/page/watch-atxn-live residentes pueden ver reunión aquí: reunión se junta en la la  HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES MEETING MINUTES Tuesday, June 7, 2022, 6:00 P.M. Remote via Teams Austin, Texas GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Committee Chair - Brooks Wood, Glenn Crawford (non-voting member), Rocky Lane (non- voting member), Jonathan Garcia, Steph Adler, Nel-Marinel Hernandez MINUTES CALL TO ORDER Meeting called to order at 6:01pm by Brooks Wood Council Members in Attendance: Committee Chair Brooks Wood, Rocky Lane, Nel-Marinel Hernandez, Jonathan Garcia, Glenn Crawford, Steph Adler Council Members Absent: none Staff in Attendance: Deena Rawleigh, Jaseudia Killion, Janee Zavala, Kodjo Dodo, Matthew Howrey, Irvine Tessier Administrative Agent: Kim Nguyen, Julia Herrera, Raju Ghimere, Jennifer La Blanc, Justin Ferrill Community Members: none Presenters: none Guests: Kristina McClendon, Kathy Gichangah Public Communication: none PUBLIC COMMUNICATION The first 10 speakers signed up no later than noon on 6/6/2022 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda.  1. CERTIFICATION OF QUORUM  Certified 2. INTRODUCTION/ANNOUNCEMENTS  Janee Zavala – new HIVPC Planner  3. CONFLICT OF INTEREST DECLARATIONS a. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards  Steph Adler – mental health services, medical case management, non-medical case management, EIS, emergency financial assistance 4. APPROVAL OF MINUTES a. May 3rd, 2022  Approved as written 5. GOVERNANCE AND MEMBERSHIP a. Membership and Attendance  Briefly reviewed attendance of committee members i. New Member Interviews  None ii. Membership Update  Waiting on mayoral approval before update b. Planning Council Calendar Review i. Social Media Calendar a. Membership Spotlight  Rocky Lane for June 15th  Brooks Wood for July c. STAR Awards Update  Winners selected, venue secured for 6/27 d. Policy Review i. Reallocation policy  No updates ii. Conflict of interest policy  No updates  Trophies are in progress, and shareable invite should be ready by end of week  Will schedule post-event meeting for next year’s planning iii. Consumer Advisory Board Planning and Review  Look for opportunities for engagement in under-served communities 6. CARE STRATEGIES a. Service Standards Review and Addressing Issues from Service Standards  Collaborative Research reviewing service standards b. Recommendations regarding service gaps and recommendations for reallocation for PSRA process  None at this time c. Directives discussion 2023  Looking at priorities for upcoming grant year 7. IN-PERSON MEETINGS a. Discussion  Permitting and Development Center Room 1203 or 1215 available  Capacity is 10 people  Lone Star may have room available, need more time to confirm  OutYouth may also have space b. Vote to confirm  Brooks Wood – motion to approve Permitting and Development Center room for in-person meeting space  Nel-Marinel Hernandez – second  Brooks Wood – aye  Glenn Crawford – aye  Jonathan Garcia – aye  Nel Hernandez – aye  Rocky Lane – aye  Steph Adler – aye 8. HIV PLANNING COUNCIL STAFF REPORT  ZIP brainstorming meetings coming up a. Committee Budget Recommendation b. Committee Training Recommendations  None  None c. Workplan Calendar Review  Moving New Member Orientation materials to September ADJOURNMENT Adjourned at 7:02 by Brooks Wood Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711.