Approved Minutes — original pdf

Approved Minutes

Versión en español a continuación. Executive Committee Meeting of the HIV Planning Council TUESDAY, May 3, 2022 Executive Committee Meeting to be held May 3, 2022, with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (5/2/2022 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 3, 2022, HIV Planning Council Executive Committee Meeting, members of the public must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker’s name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  la junta en Reunión del Executive Committee Meeting of the HIV Planning Council MARTES, 3 de Mayo, 2022 FECHA de la reunion (3 de Mayo, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (5/2/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica con el número de teléfono para llamar el día de la reunión programada. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Los oradores se colocarán en una fila hasta que llegue el momento de hablar. • Los folletos u otra información pueden enviarse por correo electrónico a Jaseudia.Killion@austintexas. antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si esta los transmite en vivo, http://www.austintexas.gov/page/watch-atxn-live residentes pueden ver reunión aquí: reunión se la  HIV PLANNING COUNCIL EXECUTIVE MEETING Tuesday, May 3, 2022, 5:00 P.M. Remote Meeting via Teams Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair Tarik Daniels, Secretary Caitlin Simmons, Barry Waller, and Brooks Wood AGENDA CALL TO ORDER Meeting called to order at 5:02pm by Chair Tarik Daniels Council Members in Attendance: Chair Tarik Daniels, Secretary Caitlin Simmons, Barry Waller, Brooks Wood, Glenn Crawford Council Members Absent: none Staff in Attendance: Deena Rawleigh, Matthew Howrey, Jaseudia Killion, Kodjo Dodo Administrative Agent: Kim Nguyen, Julia Herrera, Justin Ferrill, Raju Ghimere, Patricia Niswander Community Members: Lyssa Towl Presenters: None Guests: None Public Communication: None PUBLIC COMMUNICATION The first 10 speakers signed up no later than noon on 5/2/2022 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda.  1. CERTIFICATION OF QUORUM  Certified 2. INTRODUCTION/ANNOUNCEMENTS Introductions a.  Lyssa Towl – Vice President of Operations at Vivent in Colorado 3. CONFLICT OF INTEREST DECLARATIONS  a. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards  Tarik Daniels – Health Insurance Premium & Cost Sharing Assistance, Non-Medical Case management, Medical Case management, Emergency Financial Assistance, Medical Case management-MAI, Medical Case management-Community Health Worker  Caitlin Simmons - Food bank, medical nutrition therapy, health insurance assistance program, oral health care, medical case management, non-medical case management, non-medical case management MAI, early intervention services, early intervention services MAI, outpatient ambulatory health services, medical transportation, linguistic services 4. APPROVAL OF MINUTES a. April 5th, 2022  Approved as written 5. COMMITTEE UPDATES a. Governance/Membership and Care Strategies  Caitlin and Barry will be member spotlights for May and June i. Membership Reflectiveness  Two upcoming member interviews  Lacking part D, part C, formerly incarcerated, and state agency   AA planning to do focus groups for EAG ii. STAR Awards Irvine drafting recruitment plan  Nominee graphics and social media strategy for promotion  Business committee will vote on professional nominee winner  Winners announced June 1st, awards held June 27th b. Finance/Allocations and Strategic Planning/Needs Assessment  Had to table many agenda items due to staff absence – will revisit next meeting 6. ADMINISTRATIVE AGENT REPORT  No part A updates at this time  Patricia Niswander will be leaving  Ongoing issues with data management system 7. HIV PLANNING COUNCIL STAFF REPORT  Gift card purchase approved, expecting delivery in one to two weeks  Meeting times and locations o City Hall no longer able to accommodate our meetings o Location suggestions welcome  Spanish translation in progress, other languages as needed  Please submit conference requests ADJOURNMENT Adjourned at 5:33pm by Chair Tarik Daniels Indicative of action items  The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Jaseudia Killion at (512) 972-5806