Approved Minutes — original pdf

Approved Minutes

Versión en español a continuación. Governance/Membership and Care Strategies Committee Meeting of the HIV Planning Council TUESDAY, May 3, 2022 Governance/Membership Committee Meeting to be held May 3, 2022, with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (5/2/2022 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 3, 2022, HIV Planning Council Meeting, members of the public must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker’s name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  Reunión del Governance/Membership and Care Strategies Committee Meeting of the HIV Planning Council MARTES, 3 de Mayo, 2022 FECHA de la reunion (3 de Mayo, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (5/2/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica con el número de teléfono para llamar el día de la reunión programada. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Los oradores se colocarán en una fila hasta que llegue el momento de hablar. • Los folletos u otra información pueden enviarse por correo electrónico a Jaseudia.Killion@austintexas. antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si esta los transmite en vivo, http://www.austintexas.gov/page/watch-atxn-live residentes pueden ver reunión aquí: reunión se junta en la la  HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES MEETING MINUTES Tuesday, May 3, 2022, 6:00 P.M. Remote via Teams Austin, Texas GOVERNANCE/MEMBERSHIP AND CARE STRATEGIES COMMITTEE MEMBERS: Committee Chair - Brooks Wood, Glenn Crawford (non-voting member), Rocky Lane (non- voting member), Jonathan Garcia, Steph Adler, Nel-Marinel Hernandez MINUTES CALL TO ORDER Meeting called to order at 6:02pm by Brooks Wood Council Members in Attendance: Committee Chair Brooks Wood, Glenn Crawford, Rocky Lane, Nel- Marinel Hernandez, Steph Adler, Jonathan Garcia Council Members Absent: Staff in Attendance: Deena Rawleigh, Jaseudia Killion, Matthew Howrey Administrative Agent: Raju Ghimire, Julia Herrera, Kim Nguyen, Justin Ferrill, Patricia Niswander Community Members: none Presenters: none Guests: Sharon Zaldivar Alatorre, Stephen Galvin, Kristina McClendon, Public Communication: none PUBLIC COMMUNICATION The first 10 speakers signed up no later than noon on 5/2/2022 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda.  1. CERTIFICATION OF QUORUM  Certified 2. INTRODUCTION/ANNOUNCEMENTS  Kristina McClendon – applying for Planning Council membership  3. CONFLICT OF INTEREST DECLARATIONS a. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards  Steph Adler – mental health services, medical case management, non-medical case management, EIS, emergency financial assistance 4. APPROVAL OF MINUTES a. April 5th, 2022  Approved as written 5. GOVERNANCE AND MEMBERSHIP a. Membership and Attendance i. New Member Interviews  Interviews not recorded a. Sharon Zaldivar b. Kristina McClendon  Brooks Wood – aye  Nel – aye  Jonathan – aye  Steph – aye  Passes unanimously ii. Membership Update  Vote for membership for Sharon Zaldivar and Kristina McClendon a. Member Emeritus status for Caitlin Simmons  Member emeritus status – member still officially on council, but doesn’t count towards quorum  Tentative return date of August 29th  Brooks Wood – Motion to vote on member emeritus status for Caitlin Simmons  Steph Adler – second  Brooks Wood – aye  Nel Hernandez – aye  Jonathan Garcia – aye  Steph Adler – aye   Glenn Crawford – aye  Rocky Lane – abstain, unable to vote due to audio problems  Passes with majority b. Planning Council Calendar Review i. Social Media Calendar  Brooks will take on posting in May a. Membership Spotlight  Barry Waller for May  Rocky Lane for June c. STAR Awards Update i. Date set: June 27th, 2022  Location TBD d. Policy Review i. Reallocation policy ii. Conflict of interest policy  Tabled 6. CARE STRATEGIES a. Service Standards Review and Update i. Local AIDS Pharmaceutical Assistance (LPAP) ii. AIDS Drug Assistance Program (ADAP) iii. Emergency Financial Assistance (EFA)  No HIVPC ADAP service standards  Possibly not necessary  ADAP continues to have up to 12-week wait for enrollment  LPAP and EFA helping cover medications  EFA depleted every year  Should EFA have percentages designated for services  AA recommends limiting EFA to medication  No changes to service standard necessary  Office of Support will draft EFA policy and procedure, and directive  Will go to GMCS committee first, followed by Business for final approval during PSRA  7. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget Recommendation  None at this time b. Committee Training Recommendations  Transgender training  Trauma informed care training  Senior care/HIV and aging  THMP Structure  HOPWA training c. Workplan Calendar Review  Taking suggestions for in-person meetings ADJOURNMENT Adjourned at 7:39pm by Brooks Wood Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711.