Approved Minutes — original pdf

Approved Minutes

Versión en español a continuación. Executive Committee Meeting of the HIV Planning Council TUESDAY, October 5, 2021 Executive Committee Meeting to be held October 5, 2021, with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (10/04/2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the October 5, 2021, HIV Planning Council Meeting, members of the public must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker’s name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  la junta en Reunión del Executive Committee Meeting of the HIV Planning Council TUESDAY, October 5, 2021 FECHA de la reunion (October 5, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (10/05/2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica con el número de teléfono para llamar el día de la reunión programada. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Los oradores se colocarán en una fila hasta que llegue el momento de hablar. • Los folletos u otra información pueden enviarse por correo electrónico a Jaseudia.Killion@austintexas. antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si esta los transmite en vivo, http://www.austintexas.gov/page/watch-atxn-live residentes pueden ver reunión aquí: reunión se la  HIV PLANNING COUNCIL EXECUTIVE MEETING Tuesday, October 5, 2021, 5:00 P.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair-L.J. Smith, Vice Chair Tarik Daniels, Secretary A. Daniel Ramos, Barry Waller, and Brooks Wood AGENDA CALL TO ORDER -Called to order at 5:02 PM by Chair LJ CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.  1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS -Attendance: LJ, Brooks, Barry, Daniel, Justin Ferrill, Anthony Kitzmiller, Kodjo Dodo, Jaseudia Killion, 3. APPROVAL OF MINUTES 4. IN PERSON MEETINGS a. Discussion for how to proceed with in person meetings and having hybrid meeting models -boards and commissions have to meet in person again, will be using the larger city hall room and another room b. Discuss new meeting times and locations -LJ: can we get a survey to send out to staff; please send the questions you’d like on the survey -Daniel: I want to echo the sentiment to schedule our meetings where constituents live to increase community engagement; could potentially include question around that in survey c. End of the Year Strategic Planning Meeting Discussion -in person, in January kick off to get the year started. 5. World AIDS Day a. Discuss plans for event/day -focus on community awareness, getting the word out about what we’re doing. Opportunity to provide education -would love to have a live music band, balloons, banners (moving forward) -day event at a public park, have a table with testing, set up somewhere where people are walking by 6. COMMITTEE UPDATES a. Discussion on Proceeding with each Committee’s deliverables over the next few months b. Governance/Membership -didn’t meet this month, last month meeting, talked about need to recruit trans people and people of color, Q group is one to look into; Women Rising would also like to start with HIVPC. -could start doing a Planning Council training for our subrecipients and our consumers -going to have to reschedule meeting that was cancelled today, have final graphic pieces all in place -seeing if able to do presentations at subrecipient’s offices i. Membership Reflectiveness ii. Recruitment and Retention iii. Consumer Advisory Boards iv. STAR Awards -doesn’t have any membership, goal to establish a quorum c. Care Strategies d. Finance/Allocations -have guide that St. Louis planning council was doing. e. Strategic Planning/Need Assessment i. New Chair Needed f. Executive 7. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget Requests b. Work Plan Calendar Review c. Training Calendar Review and Recommendations 8. STAFF REPORT a. Administrative Agent b. Office of Support ADJOURNMENT -Meeting Adjourned at 5:59 PM by Chair LJ Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Jaseudia Killion at (512) 972-5806