Agenda — original pdf

Agenda

Versión en español a continuación. Governance/Membership Committee Meeting of the HIV Planning Council TUESDAY, April 6, 2021 Governance/Membership Committee Meeting to be held April 6, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (04/05/2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 5, 2021 HIV Planning Council Meeting, members of the public must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  Reunión del Governance/Membership Committee Meeting of the HIV Planning Council TUESDAY, April 6, 2021 FECHA de la reunion (April 6, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (4/05/2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán un correo electrónico o una llamada telefónica con el número de teléfono para llamar el día de la reunión programada. • Los oradores deben llamar al menos 15 minutos antes del inicio de la reunión para poder hablar, no se aceptarán personas que llamen tarde y no podrán hablar. • Los oradores se colocarán en una fila hasta que llegue el momento de hablar. • Los folletos u otra información pueden enviarse por correo electrónico a Jaseudia.Killion@austintexas. antes del mediodía del día anterior a la reunión programada. Esta información se proporcionará a los miembros de la Junta y la Comisión antes de la reunión. • Si esta los transmite en vivo, http://www.austintexas.gov/page/watch-atxn-live residentes pueden ver reunión aquí: reunión se junta en la la  HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP MEETING Tuesday, April 6, 2021, 12:00 P.M. City Hall/ Remote Meeting Austin, Texas GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Julio Gómez, Rocky Lane, Tarik Daniels, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.  1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. DOCUMENT REVIEW a. Committee will review Bylaw 5. MEMBERSHIP AND ATTENDANCE a. Updated Member Roster b. Propose to start counting Attendance 6. PLANNING COUNCIL BUDGET REVIEW a. Review Planning Council Budget 7. RECRUITMENT/PROMOTION a. Review and Approve Proposed Social Media Calendar 8. LANGUAGE ACCESSIBILITY a. Discuss language accessibility of the Planning Council 9. STAR AWARDS PLANNING a. Review Timeline – adjust Star Awards timeline 10. HIV PLANNING COUNCIL STAFF REPORT  a. Committee Budget Review b. Committee Training Recommendations c. Workplan Calendar Review ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711.