Agenda — original pdf

Agenda

Special Meeting of the HIV Planning Council October 21, 2020 of meeting Finance/Allocations Committee to be held 10/21/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (10/20/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the 10/21/2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (10/20/2020). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia Killion by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  HIV PLANNING COUNCIL FINANCIAL/ALLOCATIONS COMMITTEE WEDNESDAY 10/21/2020 6:00 PM-8:00 PM VIA VIDEOCONFERENCING AGENDA FINANCIAL/ALLOCATIONS COMMITTEE MEMBERS: Committee Chair-Barry Waller, Dennis Ringler, Mattyna Stephens, and A. Daniel Ramos CALL TO ORDER CITIZEN COMMUNICATION a. Speakers who have registered in advance to speak on agenda items will be allotted three minutes each to address their concerns at the onset of the meeting. Registered speakers will be called upon one by one during this process. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. REALLOCATION 5. ASSESSMENT OF THE ADMINISTRATIVE MECHANSIM RESPONSE a. The Administrative Agent will present response to the survey findings and answer questions 6. PLANNING COUNCIL BUDGET PROPOSALS a. Governance/Membership Committee Requests i. Facebook Ad money for STAR Awards ii. Merchandise money for promotional items b. Member Requests i. Devices for virtual meetings 7. REVIEW ANNUAL CALENDAR a. Review of the work plan calendar for this committee 8. STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Allocations Committee, please contact Hailey de Anda at (512) 972-5862.