Agenda — original pdf

Agenda

Special Meeting of the HIV Planning Council Tuesday, July 14, 2020 Business Meeting to be held 07/14/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (07/13/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 14, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  HIV PLANNING COUNCIL BUSINESS COMMITTEE Tuesday, July 14, 2020, 10:00 A.M. Remote Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Bart Whittington, Brian Johnson, Brooks Wood, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, Tarik Daniels, and Taylor Stockett AGENDA CALL TO ORDER 1. CERTIFICATION OF QUORUM 2. CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda 3. ADMINISTRATIVE AGENT PART A DATA PRESENTATION AND DATA Q&A a. Client Satisfaction Survey Data Presentation b. Data Q&A from Planning Council members 4. APPROVAL OF MINUTES 5. FISCAL YEAR 2021 PRIORITY SETTING a. Declaration of Conflict of Interest, if applicable of any Planning Council member present b. Discussion of data for each criteria factor of the priority setting tool i. Review core medical and support categories, including HRSA definitions c. Adjust priority setting tool to ensure tool aligns with identified data needs (adjust tool as necessary) i. Criteria factors to be used in Fiscal Year 2021 ii. Weight of criteria factors to be used in Fiscal Year 2020 d. Use priority setting tool to rank service categories and set service category priorities i. In the event of a tied ranking for a service category, a discussion will take place amongst the Planning Council to rank the service categories  6. VOTE TO APPROVE FINAL SERVICE CATEGORIES PRIORITIES 7. MOCK RESOURCE ALLOCATION DATA a. Data review of one-pager documents b. Review of Allocation’s spreadsheet 8. PLANNING COUNCIL STAFF REPORT a. Resource Allocation take home assignment explanation ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users route through Relay Texas at 711. For More Information on the HIV Planning Council, Allocations Committee, please contact Hailey de Anda at (512) 972-5862.