Agenda — original pdf

Agenda

Special Meeting of the HIV Planning Council Wednesday, May 27, 2020 Business Meeting to be held 05/27/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (05/26/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the May 27, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  HIV PLANNING COUNCIL BUSINESS MEETING Wednesday, May 27, 2020, 10:00 A.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, Tarik Daniel, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. Update from the Administrative Agent (AA) 5. COMMITTEE REPORTS a. Executive Committee b. Finance/Allocations Committee i. Priority Setting and Resource Allocation (PSRA) a. Discuss Draft Agendas for Workshop b. Approval of the PSRA yearly process c. Discuss Draft Summary of Data Needs and Requests ii. Assessment of the Administrative Mechanism Tool Discussion iii. Conflict of Interest Policy Discussion c. Membership/Governance Committee i. Social Media Calendar a. Approval of Calendar for posting and messaging for the social media accounts of the Planning Council d. Care Strategies Committee e. Strategic Planning/Needs Assessment Committee i. Vote on 2020 Needs Assessment Survey Tool 6. Office of Support Updates a. Upcoming virtual conferences b. Bylaws currently under Legal review c. PSRA workshops Survey ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972- 5862.