Agenda — original pdf

Agenda

Special Meeting of the HIV Planning Council Monday, April 27, 2020 Business Meeting to be held 04/27/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (04/26/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 27, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live  HIV PLANNING COUNCIL BUSINESS MEETING Monday, April 27, 2020, 1:00 P.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair L.J. Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Adriana Neves, Akeshia Johnson-Smothers, Alberto Barragan, Bart Whittington, Brian Johnson, Brooks Wood, Dale Thele, Dennis Ringler, Julio Gómez, Karson Jensen, Lee Miranda, Mattyna Stephens, Michael Everett, Samuel Goings, Tara Scarbrough, and Taylor Stockett. AGENDA CALL TO ORDER 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. Update from the Administrative Agent (AA) a. Emergency COVID-19 Funding announcement and recommendations for spending i. Directive to specify emergency funding spending ii. Allocation of emergency funding 5. COMMITTEE REPORTS a. Executive Committee i. Membership vote a. Tarik Daniels b. Finance/Allocations Committee i. Assessment of the Administrative Mechanism Tool a. Approval of the tool used for this yearly assessment c. Membership/Governance Committee i. Social Media Calendar a. Calendar for posting and messaging for the social media accounts  of the Planning Council d. Care Strategies Committee e. Strategic Planning/Needs Assessment Committee 6. By Laws Update from the Office of Support a. Edits have been added per Council recommendations b. Policies will be drafted by the Governance/Membership Committee c. Amendments to By Laws will go to Legal Department for final approval ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972- 5862.