Approved Minutes — original pdf

Approved Minutes

HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 HIV PLANNING COUNCIL COMMITTEE MEETING BUSINESS MEETING MINUTES Monday, January 27th, 2020 The HIV Planning Council convened in a regular meeting on Monday, January 27, 2020 at City Hall, 301 West 2nd Street, Conference Room 1029 in Austin, Texas. Chair LJ Smith called the meeting to order at 6:01 p.m. Council Members in Attendance: Chair, L.J. Smith, Vice-Chair, Barry Waller, Secretary Glenn Crawford, Akeshia Johnson Smothers, Alberto Barragan, Brian Johnson, Brooks Wood, Dale Thele, Lee Miranda, Mattyna Stephens, Michael Everett, Tara Scarbrough, and Taylor Stockett Members Absent: Adriana Neves, Bart Whittington, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Goméz, and Samuel Goings Staff in Attendance: Hailey de Anda, Interim Unit Manager Jaseudia Killion, Planner II, Rashana Raggs, Administrative Senior Administrative Agent: Glenn Selfe, Brenda Mendiola, Patricia Niswander Presenters: None. Citizen Communication: None. 1. CERTIFICATION OF QUORUM a. Chair LJ Smith established and certified quorum at 6:01 p.m. 2. INTRODUCTION/ANNOUNCEMENTS a. Visitors Ann Robins, Kim Matejowsky, and Derek Kerl introduced themselves to the council. 3. APPROVAL OF MINUTES a. The minutes from the meeting of December 10th, 2020 were approved with minor corrections. 4. COMMUNITY ENGAGEMENT AND SERVICE a. Star Award recognition ceremony. i. Derek Kerl was recognized as the professional star award winner. ii. Mark Erwin was recognized as the community star award winner.  HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 5. DATA/COMMUNITY PRESENTATIONS a. Jesse Thomas from RDE, RED presentation on Ryan White services from around the country. b. Ann Robins from Texas Department State Health Services (DSHS) presented on HIV data within the Austin TGA and state levels. 6. COMMITTEE REPORTS a. Executive Committee i. Committee reorganization was discussed among council. a. Proposed movement of time, dates, locations, and transfers of committees. 1. Council member Alberto Barragan stated he would like to move from comprehensive planning committee to the allocations committee. ii. MOU approval MOU. b. Planner II, Jaseudia Killion presented on corrections and updates to the c. Recommendations for corrections and updates added to MOU was approved on an 13-7-0 vote. Council members Adriana Neves, Bart Whittington, Emma Sinnott, Jonathan Wells, Juan Troy, Julio Goméz, and Samuel Goings were absent. b. Comprehensive Plan Committee i. Currently working on getting special studies completed. c. Allocations Committee i. Priority setting and resource allocation (PSRA) changes and process discussed to be brought to full committee in a retreat format. ii. Complete an in-service with new members for preparation of PSRA process. 7. CONFERENCES DISCUSSION a. HIV Cluster Response in Atlanta, GA, November 13-14, 2019 i. Akeshia Smothers-Johnson d. Tabled for next business meeting. b. HIV Biomedical Conference in Houston, TX, December 2-4, 2019 i. Bart Whittington ii. Alberto Barragan e. Tabled for next business meeting. f. Presented on experience and information learned had at conference. c. 2020 National Ryan White Conference on HIV Care & Treatment i. Four names were presented with interest in attending conference. Those names will be presented to executive committee for selection and prioritization. ii. There are currently 3 slots available, Administrative Agent Glenn Selfe stated there is a possibility more slots will open for attendance. 8. MONTHLY RYAN WHITE REPORTS a. Part A Planning Council Support Staff Report i. Hailey de Anda presented on upcoming activities and events to the council. b. Part A Administrative Agency Report i. Administrative agent Brenda Mendiola presented on Part A Administrative Agent report. ii. Administrative agent Glenn Selfe announced his stepping down as the HIV Resource Administration Unit (HRAU) manager.  HIV PLANNING COUNCIL MEETING MINUTES MONDAY, JANUARY 27th, 2020 i. Council member Mattyna Stephens presented on the Part B report. a. Chair LJ Smith adjourned the meeting at 8:22 p.m. without objection. c. Part B Report 9. ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.