REGULAR MEETING OF THE AUSTIN AREA HIV PLANNING COUNCIL MONDAY, SEPTEMBER 28th, 2026, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE, AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Join the meeting now Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call the Office of Support at (737)-825-1684 or email HIVPlanningCouncil@austintexas.gov. CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Marquis Goodwin, Vice Chair Kristina McRae-Thompson, Secretary Drew Kyler, Treasurer Alicia Alston Katherine Brandhuber Coats Adryan Brown Henry Chan Jeremy Caballero Brandon Diaz Stephanie Eaton Judith Hassan Kyle Murphy Deondre Moore Alfredo Reyes. Jr. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 9/25/2026 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council Full Council meeting on August 24th, 2026. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. STAFF BRIEFINGS 3. Introductions and announcements 4. Office of Support Staff Briefing 5. Administrative Agent Staff Briefing 6. Part B Staff Briefing DISCUSSION ITEMS 7. Discussion of governing documents a. Bylaws b. Memorandum of Understanding (MOU) c. Policy and Procedures 8. Discussion of Profile of Provider Capacity and Capability Survey 9. Discussion of 2027 HIV Planning Council Retreat DISCUSSION AND ACTION ITEMS 10. Discussion and approval of prospective HIV Planning Council member a. Aurelio Alcocer 11. Discussion and approval of Federal Fiscal Year 2027 (FFY27) Budget COMMITTEE UPDATES 12. Care Strategies and Engagement Committee 13. Finance and Assessment Committee FUTURE AGENDA ITEMS 14. Discussion of workplan calendar and social calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days …
HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, SEPTEMBER 28TH, 2026, 6:00 P.M. The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, SEPTEMBER 28TH, 2026, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL Meeting to order at 6:09 P.M. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Alicia Alston, Kristina McRae-Thompson, Adryan Brown, Brandon Diaz, Stephanie Eaton, Henry Chan, Kyle Murphy, Judith Hassan and Deondre Moore. AGENDA PUBLIC COMMUNICATION: GENERAL No speakers in attendance. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council Full Council meeting on August 24th, 2026. The minutes from the meeting of 8/24/2026 were approved as written on Kelle’ Martin’s motion, Kyle Murphy second on a vote of (10-0). For: Kelle’ Martin, Alicia Alston, Kristina McRae-Thompson, Adryan Brown, Brandon Diaz, Stephanie Eaton, Henry Chan, Kyle Murphy, Judith Hassan and Deondre Moore. Off dais: None. Non-voting: None. Abstain: None. Absent: Jeremy Caballero, Katherine Brandhuber Coats, Drew Kyler, and Alfredo Reyes Jr.. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. Marquis Goodwin - Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, and Medical Transportation STAFF BRIEFINGS 3. Introductions and announcements Joe Anderson Jr. has officially resigned from the HIV Planning Council. Prospective member Kimberly Jones introduced. Harinee Yerra joined Office of Support as an intern. 4. Office of Support Staff Briefing Briefing given by Holly Bahamonde. See report for full details. 5. Administrative Agent Staff Briefing Briefing given by Ken Martin, Tuna Agrawal, Michelle Osorio, and Zechariah Plummer. See report for full details. 6. Part B Staff Briefing Briefing given by Rashana Raggs. See report for full details. DISCUSSION ITEMS 7. Discussion of governing documents Discussion led by Rashana Raggs. Boardmember Kristina McRae-Thompson recommended extended term limits for members. See document for full details. a. Bylaws b. Memorandum of Understanding (MOU) c. Policy and Procedures 8. Discussion of Profile of Provider Capacity and Capability Survey Discussion led by Holly Bahamonde. See survey for full details. 9. Discussion of 2027 HIV Planning Council Retreat Discussion led by Rashana Raggs. See example documents for full details. DISCUSSION AND ACTION ITEMS 10. Discussion and approval of prospective HIV Planning Council member a. Aurelio Alcocer The motion to approve Aurelio Alcocer as a member of …
