REGULAR MEETING OF THE HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING TUESDAY, SEPTEMBER 15TH, 2026, 5:00 P.M. PERMITTING AND DEVELOPMENT CENTER ROOM 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Join the meeting now Public comment will be allowed in person or remotely via telephone or Teams. Speakers may only register to speak on an item once either in person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register to speak, call or email the Office of Support, (737)- 825-1684 or hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEMBERS: Kelle’ Martin, Chair Marquis Goodwin, Vice-Chair Kristina McRae-Thompson, Secretary Drew Kyler, Treasurer AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 9/14/2026 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting of the Executive Committee on July 21st, 2026 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support Staff Briefing 5. Administrative Agent Staff Briefing DISCUSSION ITEMS 6. Discussion of member reflectiveness report 7. Discussion of member attendance report 8. Discussion of updates to governing documents a. Memorandum of Understanding (MOU) b. Bylaws c. Policy and Procedures DISCUSSION AND ACTION ITEMS 9. Discussion and approval of HIV Planning Council applicants a. Bart Williamson b. Aurelio Alcocer 10. Discussion and approval of Fiscal Year 2027 Planning Council budget 11. Discussion and approval of promotional and marketing items for Recruitment and Retention COMMITTEE UPDATES 12. Care Strategies and Engagement Committee 13. Finance and Assessment Committee FUTURE AGENDA ITEMS 14. Discussion of workplan and social calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. …
HIV PLANNING COUNCIL EXECUTIVE COMMITTEE REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 15TH, 2026 The HIV PLANNING COUNCIL EXECUTIVE COMMITTEE convened in a REGULAR meeting on TUESDAY, SEPTEMBER 15TH 2026 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL EXECUTIVE MEETING to order at 5:08 p.m. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Marquis Goodwin, and Drew Kyler. AGENDA PUBLIC COMMUNICATION: GENERAL No speakers in attendance. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting of the Executive Committee on July 21st, 2026 The minutes from the meeting of 7/21/2026 were approved as written on Kelle Martin’s motion, Drew Kyler second on a vote of 3-0. For: Marquis Goodwin, Drew Kyler, and Kelle’ Martin. Against: None. Abstain: None. Absent: Kristina McRae-Thompson. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards. Marquis Goodwin - Medical Case Management, Health Insurance Premium Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, Medical Transportation. STAFF BRIEFINGS 3. Introductions/Announcements Prospective members Aurelio Alcocer and Bart Williamson introduced themselves to the Executive Committee. 4. Office of Support Staff Briefing Briefing given by Holly Bahamonde. See report for full details. 5. Administrative Agent Staff Briefing No briefing available for September. DISCUSSION ITEMS 6. Discussion of member reflectiveness report Discussion led by Holly Bahamonde. See report for full details. 7. Discussion of member attendance report Discussion led by Holly Bahamonde. See report for full details. 8. Discussion of updates to governing documents Discussion led by Holly Bahamonde. Planning Council members allowed to review governing documents with no new updates made. See documents for full details. a. Memorandum of Understanding (MOU) b. Bylaws c. Policy and Procedures DISCUSSION AND ACTION ITEMS 9. Discussion and approval of HIV Planning Council applicants a. Bart Williamson The motion to approve Bart Williamson as a member of the HIV Planning Council was rejected on Kelle’ Martin’s motion, Drew Kyler second on a vote of (2-1). Against: Marquis Goodwin, and Kelle’ Martin. For: Drew Kyler. Abstain: None. Absent: Kristina McRae- Thompson. b. Aurelio Alcocer The motion to approve Aurelio Alcocer as a member of the HIV Planning Council was approved on Kelle’ Martin’s motion, Drew Kyler second on a vote of (3-0). For: Marquis Goodwin, Drew Kyler, and Kelle’ Martin. Against: None. Abstain: None. Absent: Kristina McRae-Thompson. …
