REGULAR MEETING OF THE HIV PLANNING COUNCIL MONDAY JULY 28TH 2025, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in person or remotely via telephone or Teams. Speakers may only register to speak on an item once either in person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register to speak, call or email the Office of Support, (737)- 825-1684 or hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Marquis Goodwin, Vice Chair Kristina McRae-Thompson, Secretary Alicia Alston Joe Anderson, conflicted Liza Bailey Aran Belani Ashley Garling Judith Hassan Benito Juarez CALL TO ORDER AGENDA PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 7/25/2025 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting on June 23rd, 2025. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. STAFF BRIEFINGS 3. Office of Support Staff Briefing 4. Administrative Agent Staff Briefing 5. Part B Staff Briefing DISCUSSION ITEMS 6. UT Center of Health Communication Collaboration Presentation by Dr. Garling 7. Discussion of CQM Project Updates from Administrative Agent Staff 8. Discussion of Performance Measure by Service Category from Administrative Agent Staff 9. Discussion of Mock PSRA DISCUSSION AND ACTION ITEMS 10. Discussion and approval of Assessment of Administrative Mechanism tool COMMITTEE UPDATES 11. Care Strategies and Engagement Committee 12. Finance and Assessment Committee FUTURE AGENDA ITEMS 13. Discussion of workplan calendar and social calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Rashana …
REGULAR MEETING OF THE HIV PLANNING COUNCIL MONDAY JULY 28TH 2025, 6:00 P.M. PERMITTING AND DEVELOPMENT CENTER, RM. 1203 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in person or remotely via telephone or Teams. Speakers may only register to speak on an item once either in person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register to speak, call or email the Office of Support, (737)- 825-1684 or hivplanningcouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL MEMBERS: Kelle’ Martin, Chair Marquis Goodwin, Vice Chair Kristina McRae-Thompson, Secretary Alicia Alston Joe Anderson, conflicted Liza Bailey Aran Belani Ashley Garling Judith Hassan Benito Juarez CALL TO ORDER AGENDA PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 7/25/2025 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting on June 23rd, 2025. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. STAFF BRIEFINGS 3. Office of Support Staff Briefing 4. Administrative Agent Staff Briefing 5. Part B Staff Briefing DISCUSSION ITEMS 6. University of Texas Center of Health Communication Collaboration Presentation by Dr. Ashley Garling 7. Discussion of Performance Measure by Service Category from Administrative Agent Staff 8. Discussion of mock Priority Setting and Resource Allocation (PSRA) DISCUSSION AND ACTION ITEMS 9. Discussion and approval of Assessment of Administrative Mechanism tool 10. Planning Council Member re-nomination a. Kelle’ Martin b. Dr. Ashley Garling COMMITTEE UPDATES 11. Care Strategies and Engagement Committee 12. Finance and Assessment Committee FUTURE AGENDA ITEMS 13. Discussion of workplan calendar and social calendar ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For …
HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, JULY 28TH 2025, 6:00 P.M. The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, JULY 28TH 2025 at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Kelle’ Martin called the HIV PLANNING COUNCIL Meeting to order at 6:04 P.M. Planning Council Members in Attendance: None. Planning Council Members in Attendance Remotely: Kelle’ Martin, Alicia Alston, Aran Belani, Marquis Goodwin, Judith Hassan, Liza Bailey, Ashley Garling, Kristina McRae-Thompson, Joe Anderson Jr., and Benito Juarez PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the HIV Planning Council regular meeting on June 23rd, 2025. The minutes from the meeting of 6/23/2025 were approved as written on Alicia Alston’s motion, Kristina McRae-Thompson second on a vote of (10-0). For: Kelle’ Martin, Alicia Alston, Aran Belani, Marquis Goodwin, Judith Hassan, Liza Bailey, Ashley Garling, Kristina McRae-Thompson, Joe Anderson Jr., and Benito Juarez Off dais: None. Non-voting: None. Abstain: None. Absent: None. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflicts of interest with relevant agenda items, service categories, and/or service standards. Joe Anderson Jr. - Early Intervention Services (EIS), Health Insurance Premium Cost Sharing Assistance (HIPCSA), Medical Case Management, Mental Health Services, and Non-Medical Case Management Marquis Goodwin - Medical Case Management, Health Insurance Premium and Cost Sharing Assistance (HIPCSA), Non-Medical Case Management, Linguistic Services, and Medical Transportation STAFF BRIEFINGS 3. Office of Support Staff Briefing Briefing given by Zaria Thomas and Holly Bahamonde. Refer to written report for full details. 4. Administrative Agent Staff Briefing Briefing given by Ken Martin, Jennifer LeBlanc, and Sherry Lyles. Refer to written report for full details. 5. Part B Staff Briefing Briefing given by Alicia Alston. Refer to written report for full details. DISCUSSION ITEMS 6. University of Texas Center of Health Communication (COHC) Collaboration Presentation by Dr. Ashley Garling Presentation given by Ashley Garling. COHC is a research-based media and public relations center. Overview of various advertisement methods to strengthen connections within the community, and outreach methods. There was a 139% increase in website visits within five months, compared to the period prior to launch. Moreover, the COHC garnered a 161% increase in total impressions, totaling 15,895,114 across all multimedia channels. The estimated budget for a similar project is approximately $45,000, which encompasses the expertise of a media specialist, graphic designer, creative lead, and the project manager Catherine Cunningham. 7. Discussion of Performance Measure by …
