REGULAR MEETING OF THE HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE WEDNESDAY, FEBRUARY 14, 2024, 1:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512)-972-5841, HIVPlanningCouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Ashley Garling, Committee Chair Kelle’ Martin Kristina McRae-Thompson Gin Pham AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 2/13/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. September 20, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support staff report 5. Administrative Agent report DISCUSSION AND ACTION ITEMS FUTURE AGENDA ITEMS 10. Workplan Calendar review ADJOURNMENT Indicative of action items 6. Discussion and approval of recommended reallocations 7. Discussion and approval of FY24 Planning Council Budget and Stigma Index Proposal 8. Discussion and approval of National Week of Prayer Event Budget 9. Discussion and approval of topic for Needs Assessment Year 2 Literature Review The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
REGULAR MEETING OF THE HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE WEDNESDAY, FEBRUARY 14, 2024, 1:00 P.M. PERMITTING AND DEVELOPMENT CENTER 6310 WILHELMINA DELCO DRIVE, RM. 1203 AUSTIN, TEXAS Some members of the HIV PLANNING COUNCIL may be participating by videoconference. The meeting may be viewed online at: Click here to join the meeting Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email the Office of Support, (512)-972-5841, HIVPlanningCouncil@austintexas.gov CURRENT HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEMBERS: Ashley Garling, Committee Chair Kelle’ Martin Kristina McRae-Thompson Gin Pham AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up no later than noon on 2/13/2024 will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. September 20, 2023 CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards STAFF BRIEFINGS 3. Introductions/Announcements 4. Office of Support staff report 5. Administrative Agent report DISCUSSION AND ACTION ITEMS FUTURE AGENDA ITEMS 10. Workplan Calendar review ADJOURNMENT Indicative of action items 6. Discussion and approval of recommended reallocations 7. Discussion and approval of FY24 Planning Council Budget and Stigma Index Proposal 8. Discussion and approval of National Week of Prayer Event Budget 9. Discussion and approval of topic for Needs Assessment Year 2 Literature Review The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Nathalia Delgadillo at (512) 972-5841.
HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING MINUTES WEDNESDAY, FEBRUARY 14, 2024 The HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE convened in a REGULAR meeting on WEDNESDAY, FEBRUARY 14, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Committee Chair Ashley Garling called the HIV PLANNING COUNCIL Committee Meeting to order at 1:23 p.m. Planning Council Members in Attendance: None Planning Council Members in Attendance Remotely: Kelle’ Martin, Kristina McRae- Thompson, Gin Pham PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING on 9/20/2023 The minutes from the meeting of 9/20/2023 were approved on Gin Pham’s motion, Kristina McRae Thompson second on a 3-0 vote. For: Kelle’ Martin, Kristina McRae- Thompson, Gin Pham. Against: None. Abstain: None. Absent: Ashley Garling. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards None 1. 1 STAFF BRIEFINGS 3. Introductions/Announcements project. 4. Office of Support staff report Rick Astray-Caneda, Aurelia Lopez, Flor Hernandez-Ayala, Erin Brown, and Michelle Osorio, Jennifer La Blanc, Avery Westendorf are here with the HIV Stigma Index Update given by Nathalia Delgadillo. Jaseudia Killion has left the Office of Support. Tarik Daniels and Glenn Crawford have resigned from council. Zac Garay has stepped into the Governance/Membership and Care Strategies chair role. Council members are encouraged to reach out if they are interested in attending upcoming conferences. 5. Administrative Agent (AA) report Update given by Veronica Chavira. There are three open positions. Part A is 78% expended through December 2023. They have received a partial notice of funding for FY24. Refer to written report for full details. DISCUSSION AND ACTION ITEMS 6. Discussion and approval of recommended reallocations While Planning Council was not in session, five rapid reallocations were made to account for changing needs. Approval is not needed for rapid reallocations per the reallocation policy. Refer to reallocation documents for full details. Planning Council would like to see a breakdown of reallocations over the course of the fiscal year for Priority Setting and Resource Allocation (PSRA). 7. Discussion and approval of FY24 Planning Council Budget and Stigma Index Proposal Rick Astray-Caneda presented an overview of the Stigma Index Proposal. The Stigma Index is an international partnership to provide a standardized tool to gather evidence on the impact of stigma/discrimination on people living …
HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING MINUTES WEDNESDAY, FEBRUARY 14, 2024 The HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE convened in a REGULAR meeting on WEDNESDAY, FEBRUARY 14, 2024, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Committee Chair Ashley Garling called the HIV PLANNING COUNCIL Committee Meeting to order at 1:23 p.m. Planning Council Members in Attendance: None Planning Council Members in Attendance Remotely: Kelle’ Martin, Kristina McRae- Thompson, Gin Pham PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the HIV PLANNING COUNCIL FINANCE/ALLOCATIONS AND STRATEGIC PLANNING/NEEDS ASSESSMENT COMMITTEE MEETING on 9/20/2023 The minutes from the meeting of 9/20/2023 were approved on Gin Pham’s motion, Kristina McRae Thompson second on a 3-0 vote. For: Kelle’ Martin, Kristina McRae- Thompson, Gin Pham. Against: None. Abstain: None. Absent: Ashley Garling. CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards None 1. 1 STAFF BRIEFINGS 3. Introductions/Announcements project. 4. Office of Support staff report Rick Astray-Caneda, Aurelia Lopez, Flor Hernandez-Ayala, Erin Brown, and Michelle Osorio, Jennifer La Blanc, Avery Westendorf are here with the HIV Stigma Index Update given by Nathalia Delgadillo. Jaseudia Killion has left the Office of Support. Tarik Daniels and Glenn Crawford have resigned from council. Zac Garay has stepped into the Governance/Membership and Care Strategies chair role. Council members are encouraged to reach out if they are interested in attending upcoming conferences. 5. Administrative Agent (AA) report Update given by Veronica Chavira. There are three open positions. Part A is 78% expended through December 2023. They have received a partial notice of funding for FY24. Refer to written report for full details. DISCUSSION AND ACTION ITEMS 6. Discussion and approval of recommended reallocations While Planning Council was not in session, five rapid reallocations were made to account for changing needs. Approval is not needed for rapid reallocations per the reallocation policy. Refer to reallocation documents for full details. Planning Council would like to see a breakdown of reallocations over the course of the fiscal year for Priority Setting and Resource Allocation (PSRA). 7. Discussion and approval of FY24 Planning Council Budget and Stigma Index Proposal Rick Astray-Caneda presented an overview of the Stigma Index Proposal. The Stigma Index is an international partnership to provide a standardized tool to gather evidence on the impact of stigma/discrimination on people living …
