Agenda — original pdf

Special Called Executive Committee Meeting of the HIV Planning Council Tuesday, October 20, 2020 Special Called Executive Meeting to be held 10/20/2020 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams; no in-person input will be allowed. All speakers must register in advance (10/19/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the October 20, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL SPECIAL CALLED EXECUTIVE MEETING Tuesday, October 20, 2020, 5:00 P.M. City Hall/ Remote Meeting Austin, Texas AGENDA HIV PLANNING COUNCIL MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Akeshia Johnson-Smothers, and Bart Whittington CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. i. Determine the interpretation of the Bylaws as it relates to membership and officer 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. PLANNING COUNCIL OFFICER ELECTIONS a. Review Planning Council Bylaws terms 1. Supervotes for additional terms b. Office Nominees i. Review Current Nominees ii. Nominate Additional Nominees iii. Finalize Nominees for Election c. Election Ballot Review i. Choose 2020 Officer Ballot 5. HIV PLANNING COUNCIL STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and …