Executive Committee Meeting of the HIV Planning Council Tuesday, September 1, 2020 Executive Meeting to be held 09/01/2020 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams; no in-person input will be allowed. All speakers must register in advance (08/31/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 1, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL EXECUTIVE MEETING Tuesday, September 1, 2020, 5:00 P.M. City Hall/ Remote Meeting Austin, Texas HIV PLANNING COUNCIL MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Akeshia Johnson-Smothers, and Bart Whittington AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. a. Discuss calendar and identify priorities for all committee meetings b. Discuss specific topics for priority meetings 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. AGENDA SETTING 5. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget 6. ADMINISTATIVE AGENT STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) …
Governance/Membership Committee Meeting of the HIV Planning Council Tuesday, September 1, 2020 Governance/Membership Meeting to be held 09/01/2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (08/31/2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 1, 2020 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP MEETING Tuesday, September 1, 2020, 12:00 P.M. City Hall/ Remote Meeting Austin, Texas GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Julio Gómez, Tarik Daniels, and Taylor Stockett. AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have registered one day prior to the meeting will have a three-minute allotment to address concerns regarding items on the agenda. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. ANNUAL CALENDAR REVIEW 5. POLICY DEVELOPMENT a. Virtual meeting policy discussion 6. MEMBERSHIP AND ATTENDANCE a. Review attendance of current members i. Discuss Emeritus membership status b. Review of membership activities c. Review membership roster and demographics d. Discuss new member orientation changes and mentorship e. Non-voting membership discussion 7. RECRUITMENT/PROMOTION a. Review Social Media Calendar 8. DOCUMENT REVIEW a. HIV Resource Guide 9. HIV PLANNING COUNCIL STAFF REPORT a. Committee Budget Recommendations b. Committee Work Plan calendar review ADJOURNMENT Indicative of action items The City of Austin is …
