HIV PLANNING COUNCIL GOVERNANCE/MEMBERSHIP COMMITTEE MEETING Tuesday, March 3, 2020, 12:00 P.M. RBJ Public Health Center – 3rd Floor Training Room 15 Waller Street Austin, Texas AGENDA GOVERNANCE/MEMBERSHIP COMMITTEE MEMBERS: Committee Chair Akeshia Johnson-Smothers, Brooks Wood, Dale Thele, Julio Gómez, and Taylor Stockett. CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. a. No minutes due to this being the first governance/membership meeting of the year. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. RECRUITMENT/PROMOTION a. Membership recruitment campaign i. Consumer advisory board ii. Alignment with needs assessment b. Vote to approve social media calendar 5. DOCUMENT REVIEW a. Review By-Laws i. Teleconference ii. Social Media 6. HIV PLANNING COUNCIL STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL CARE STRATEGIES MEETING Tuesday, March 3, 2020, 6:00 P.M. City Hall/ Conference Room 1029 301 West 2nd Street Austin, Texas CARE STRATEGIES COMMITTEE MEMBERS: Committee Chair Emma Sinnott, Bart Whittington, and Michael Everett AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES a. No minutes due to this being the first care strategies meeting of the year. b. Early Intervention Services (EIS) - Peer Navigation Addition 5. HIV PLANNING COUNCIL STAFF REPORT 4. STANDARDS OF CARE a. Directives training ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL EXECUTIVE COMMITTEE Tuesday, March 3, 2020, 5:00 P.M. City Hall / Conference Room 1033 301 West 2nd Street Austin, Texas EXECUTIVE COMMITTEE MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Akeshia Johnson-Smothers, Dale Thele, and Emma Sinnott AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. MEMBERSHIP INTERVIEW a. Tarik Daniels 5. CHAIR REPORT 6. AGENDA SETTING a. Discuss update on by-laws a. Review of Attendance Report b. Review of Membership Activity Report and Updated Membership Roster i. Discuss new “Conflict of Interest” policy b. Priority setting resource allocation (PSRA) process review/discussion c. Approval of agendas for new committees i. Governance/Membership committee 1. March 2. April ii. Care Strategies committee iii. Finance/Allocations committee iv. Strategic Planning/Needs Assessment committee v. Business committee d. Training recommendations for committees i. Directives for Care Strategies Committee ii. PSRA for Business Committee 7. HIV PLANNING COUNCIL STAFF REPORT 8. ADMINISTATIVE AGENT STAFF REPORT a. Rapid reallocation policy ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Hailey de Anda at (512) 972-5862.
