HIV PLANNING COUNCIL EXECUTIVE COMMITTEE Tuesday, January 7, 2020, 6:00 P.M. City Hall / Conference Room 1029 301 West 2nd Street Austin, Texas EXECUTIVE COMMITTEE MEMBERS: Chair-L.J. Smith, Vice Chair-Barry Waller, Secretary-Glenn Crawford, Dale Thele AGENDA CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM 2. INTRODUCTION/ANNOUNCEMENTS 3. APPROVAL OF MINUTES 4. CHAIR REPORT a. Review of Attendance Report b. Review of Membership Activity Report and Updated Membership Roster 5. EXECUTIVE AND CARE STRATEGY COMMITTEE MEETINGS a. Dates, time, and location changes 6. SUB-COMMITTEE PLANNING CALENDAR a. Month b. Annual 7. DOCUMENT REVIEW a. Office of Support Policy and Procedures 8. RECRUITEMENT/PROMOTION a. Review consumer focus groups to identify key target areas 9. HIV PLANNING COUNCIL STAFF REPORT 10. ADMINISTATIVE AGENT STAFF REPORT ADJOURNMENT Indicative of action items The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. TTY users’ route through Relay Texas at 711. For More Information on the HIV Planning Council, Executive Committee, please contact Hailey de Anda at (512) 972-5862.
HIV PLANNING COUNCIL MEETING MINUTES TUESDAY, JANUARY 7th, 2020 COMMITTEE MEETING HIV PLANNING COUNCIL EXECUTIVE COMMITTEE MEETING MINUTES TUESDAY, January 7th, 2020 The HIV Planning Council Executive Committee convened in a committee meeting on Tuesday, January 7th, 2020 at City Hall, 301 West 2nd Street, Room 1029 in Austin, Texas. Chair, LJ Smith called the Committee Meeting to order at 6:02 p.m. Council Members in Attendance: Chair LJ Smith, Vice-Chair Barry Waller, Secretary Glenn Crawford, Dale Thele Council Members Absent: None. Staff in Attendance: Hailey de Anda, Interim Manager Planning and Evaluation Unit, Rashana E. Raggs, Administrative Senior, and Jaseudia Killion, Planner II, and Anjelica Barrientos, AmeriCorps Vista Administrative Agent: Anthony Kitzmiller Presenters: None CALL TO ORDER CITIZEN COMMUNICATION Speakers who have submitted a completed Citizen Communication card prior to Citizen Communication being called will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Speakers on specific agenda items will each be allowed a three-minute allotment to address their concerns at the time that item is called. 1. CERTIFICATION OF QUORUM a. Chair, LJ Smith established and certified quorum at 6:02 p.m. 2. INTRODUCTION/ANNOUNCEMENTS a. Welcome back to Glenn Selfe after being on leave. 3. APPROVAL OF MINUTES grammatical corrections. 4. CHAIR REPORT a. The minutes from the meeting of November 12th, 2019 were approved with minor 1 HIV PLANNING COUNCIL MEETING MINUTES TUESDAY, JANUARY 7th, 2020 a. Review of Attendance Report i. Council member Alberto Barragan is out of compliance. Alberto Barragan was notified about being close to absences via email. Support staff will email Alberto Barragan one more time, afterwards, move to make a voting item upon removing his absences. ii. Adriana Noves has excused absences. b. Review of Membership Activity Report and Updated Membership Roster i. Currently in the process of on boarding 4 new membership applications. 5. EXECUTIVE AND CARE STRATEGY COMMITTEE MEETINGS a. Dates, time, and location changes i. Executive Tabled. Remain as a discussion item. ii. Care strategy Still to be determined. iii. Name changes for committees: Allocations to be named “Finance/Allocations”. Comprehensive planning to be named “Strategic Planning/Needs New committees will be “Care Strategy Committee” and Assessment”. “Governance/Member”. 6. SUB-COMMITTEE PLANNING CALENDAR a. Month i. Comprehensive Planning Discussion item on proposed council realignment. ii. Allocations Discussion item on proposed council realignment. Move agenda item 4 to business …
