• Project: Montopolis Pool • Artist(s): Britt Johnson • Phase: Final Design • Sponsoring Department: PARD • Project Budget: $100,000 • Council District: 3 • Project Manager: Bryana Iglesias MAP AIPP PROJECT BRITTANY JOHNSON MURALIST • PAINTER • DESIGNER JANUARY 2025 COMMUNITY ENGAGEMENT REPORT OVERVIEW Community-Centered Focus: Reflecting Montopolis’ values and aspirations. Engagement Activities: Surveys, workshops, and events for input. Key Themes: Diversity, joy, unity, and connection to nature. Project Goal: Celebrate Montopolis through community-inspired art. COMMUNITY ENGAGEMENT REPORT ACTIVITIES Held workshops & Events: Spray Paint Workshop at Something Cool Studios. Community tabling event at Montopolis Rec Center. Targeted workforce development skills in the arts while gaining feedback. Surveys: I helped people answer questionnaires in English and Spanish. 36 responses were collected. Canvassing: Group discussions with community members and staff. Attended Varisty painting class. Community Input: Desire for vibrant colors, inclusivity, family life depictions, nature, and unity. CONCEPT & NARRATIVE PRELIMINARY MURAL CONCEPT The proposed mural, titled "Flowing Together: Celebration of Montopolis Pool & Park," is inspired by Community Engagement results. will depict families enjoying the pool, surrounded by local flora and fauna. Designed with bright, realistic colors transitioning through a gradient, the mural will evoke love, belonging, and nostalgia. Combining abstract and realistic elements, the artwork aims to reflect the community’s identity, creating a meaningful and uplifting centerpiece for Montopolis. Concept A1 • Woman and child gathering wildflowers, wearing backpacks from activities between families afterschool • Mexican textile patterns in background • Eastern Blue bird native to austin migrating to Mexico symbol of hope and happiness • Pink evening primrose Concept C1 • Woman swimming underwater • Freshwater fish and turtle native to austin lakes • Mexican textile patterns • Surreal abstract elements Concept A3 • Boy and adult holding hands at park • Purple coneflowers • Monarch and bats • Kids playing with Austin skyline • African textile patterns Concept C3 • Senior woman swimming • Ruby throated humming bird, native to austin and symbol of goodluck • Agave plant and trumpet flowers • African textile patterns SITE LOCATION C3 A3 C1 A1 C1 A1 C3 A3 Edge to Metal Box 26” Edge to Panel 19.75’ 8” 10” 26” Edge to Panel 8” 10” WALL ART PANEL Metal Box WALL ART PANEL A1 C1 26” Edge to Panel 26” Edge to Panel 26” Edge to Panel 8” 10” 8” 10” WALL ART PANEL WALL ART PANEL FORM & …
Austin Arts, Culture, Music and Entertainment (AACME) Artist In Residence (AIR) Program Update September 22, 2025 Agenda 1.Program Overview 2.Timeline 3.Selected Artists Program Overview Our Future 35 Artist Residence Our Future 35 Artist in Residence, a program developed and launched in Partnership with Austin Transportation and Public Works Residency Goals: To use art as a method to foster connection among • community • • To integrate the rich cultural history of neighborhoods su rrounding IH-35 into the OF35 planning process To benefit Austin's local art community Ideal Applicants: • From or with experience of East Austin • Has worked with and among community • Is aware of IH-35's history and cultural context • Can demonstrate social practice in their art • Can produce art that shares stories, preferable in multiple mediums Artist in Residence Timeline Opened call July 2024 Top Artist Interviews September 2024 Contract process paused for Council Action on Our Future 35 Caps November 2025- May 2025 New funds allocated, Artists under contract August 2025 August 2024 October 2024 May 2025 August 2026 Application Deadline Artist Selected NEA Rescinded Award Final Reports Due Selected Artists Cat Carter Cat Carter is a multidisciplinary creative director, artist, and founder of SuperWoman Records, a nonprofit record label empowering women through music, storytelling, and community-driven initiatives. Her work bridges art, culture, and equity—using music, events, and publishing to create platforms that amplify marginalized voices and inspire new possibilities. • Founder & CEO of SuperWoman Records, the first Black woman–led nonprofit record label and festival in Austin. • Recipient of the Cannes Lions Festival of Creativity’s ERA program, attending the world’s leading creative festival to represent women-led innovation in music and culture. • Creative producer and visionary behind SheXSW and the SuperWoman Records Festival, merging music, fashion, and community to create groundbreaking cultural experiences. Launched SuperWoman Records Publishing and published its first book, The House the 90s Built, expanding into literature and cultural storytelling. • Proposed Event: Candy Coated 35 The 35 Project is a cultural storytelling campaign rooted in rhythm, memory and reclaiming space. It will include music, oral histories, live performance and visual art TENTATIVE Activation Timeline (Nov 2025 – Mar 2026) November Slowed, Throwed & Candy Coated — Live KAZI DJ Set December The Chrome Mirror — Kya Monee at Riches Art Gallery January The Divide Cypher — Rooftop or Lot Overlooking I-35 February Black Girl Future — Film Night …
SPECIAL MEETING of the ART IN PUBLIC PLACES PANEL Wednesday, September 17th, 2025, at 1:00 PM Virtual Meeting Members of the ART IN PUBLIC PLACES PANEL may participate by video conference. Public comment will be allowed remotely via video conference or telephone. Speakers may only register to speak on an item remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for participation. To register to speak, call or email AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov, (512) 974-7852. CURRENT BOARD MEMBERS/COMMISSIONERS: Chair – Kristi-Anne Shaer, Vice Chair – Andrew Danziger, Taylor Davis, Bernardo Diaz, Heidi Schmalbach – Arts Commission Liaison. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve minutes of the Art in Public Places Panel Regular Meeting on September 8, 2025. DISCUSSION ITEMS AND ACTION ITEMS 2. Discussion and Action of the recommended changes to Ordinance Chapter 7-2 per Resolution No. 20250306-029. STAFF BRIEFINGS 3. Art in Public Places Staff Briefing on Conservation, Current Projects, and Milestones. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974- 7852 for additional information; TTY users' route through Relay Texas at 711.
ART IN PUBLIC PLACES PANEL Special Meeting The Art in Public Places Panel convened a special meeting on Wednesday, September 17th, 2025, virtual special meeting. Chari Kristi-Anne Shaer called the meeting to order at 1:05 PM. Panel Members in Attendance: Chair – Kristi-Anne Shaer, Vice Chair – Andrew Danziger, Taylor Davis, Bernardo Diaz, Heidi Schmalbach – Arts Commission Liaison. Staff in Attendance: Program Manager: Jaime Castillo, AIPP Senior Coordinators: Rebecca Rende, AIPP Coordinators: Jieun Beth Kim and Brittany Hutchens. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve minutes of the Art in Public Places Panel Regular Meeting on September 8, 2025. AIPP Panel Chair, Kristi-Anne Shaer, postponed approval of minutes to the October 6, 2025 regular meeting. DISCUSSION ITEMS AND ACTION ITEMS 2. Discussion and Action of the recommended changes to Ordinance Chapter 7-2 per Resolution No. 20250306-029. Heidi Schmalbach made a motion to approve the changes to the Ordinance Chapter 7-2 provided the intent of the language does not change with special attention to 7-2-6 CAPITAL PROJECT COST CALCULATION defining capital cost vs construction cost. Capital project costs include soft and hard costs when calculating the 2% allocation unless listed as a deduction. Bernie Diaz seconded with a request to add language stating the public art field standard across the country is to include soft and hard costs when calculating the percent for art programs. Revised Motion to approve the changes to the Ordinance Chapter 7-2 provided the intent of the language does not change with special attention to 7-2-6 CAPITAL PROJECT COST CALCULATION defining capital cost vs construction cost. Capital project costs includes soft and hard costs when calculating the 2% allocation unless listed as a deduction. The public art field standard across the country is to include soft and hard costs when calculating the percent for art programs. Motion passes 5-0-0. STAFF BRIEFINGS 3. Art in Public Places Staff Briefing on Conservation, Current Projects, and Milestones. FUTURE AGENDA ITEMS ADJOURNMENT 4. Chair Kriti-Anne Shaer adjourned the Meeting at 2:05 PM. The minutes were approved at the October 6, 2025, Art in Public Places Panel Meeting on the motion of Bernardo Diaz; seconded by Taylor Davis. Motion passed on a 5-0-0 vote with two vacancies.
REGULAR MEETING of the ART IN PUBLIC PLACES PANEL Monday, September 8th, 2025, at 6:00 PM Virtual Meeting Members of the ART IN PUBLIC PLACES PANEL may participate by video conference. Public comment will be allowed remotely via video conference or telephone. Speakers may only register to speak on an item remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for participation. To register to speak, call or email AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov, (512) 974-7852. CURRENT BOARD MEMBERS/COMMISSIONERS: Chair – Kristi-Anne Shaer, Vice Chair – Andrew Danziger, Taylor Davis, Bernardo Diaz, Heidi Schmalbach – Arts Commission Liaison. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve minutes of the Art in Public Places Panel Regular Meeting on August 4, 2025 DISCUSSION ITEMS AND ACTION ITEMS 2. 3. 4. 5. 6. 7. Discussion of Arts Commission Liaison Report on Action Items from August 18, 2025, Arts Commissions Meeting by Arts Commission Liaison Discussion of the Mid-Design presentation for the ESB-MACC Phase II Art in Public Places Project – Katherine Talley and Ruben Esquivel of EastEndEclectic Discussion of the Mid-Design presentation for the AFD Goodnight Ranch AIPP Project – ReSITE Studio Discussion of the Mid-Design presentation for the Davenport Ranch AFD52/EMS41 Art in Public Places Project – Adrian Aguilera and Betelhem Makonnen (AA BM LLC) Discussion of the recommended update to Ordinance Chapter 7-2 per Resolution No. 20250306-029 ACTION: Approve the Final Design for the Duncan Park Art in Public Places Project – Andre Fuqua 8. 9. ACTION: Approve the Final Design for the Givens Pool Art in Public Places Project – Melissa Borrell ACTION: Approve the Final Design for the Montopolis Pool Art in Public Places Project – Britt Johnson STAFF BRIEFINGS 10. Art in Public Places Staff Briefing on Conservation, Current Projects, and Milestones FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days …
ART IN PUBLIC PLACES PANEL Regular Meeting Minutes The Art in Public Places Panel convened a regular meeting on Monday, September 8th, 2025, virtual regular meeting. Chari Kristi-Anne Shaer called the meeting to order at 6:05 PM. Panel Members in Attendance: Chair – Kristi-Anne Shaer, Vice Chair – Andrew Danziger, Taylor Davis, Bernardo Diaz, Heidi Schmalbach – Arts Commission Liaison. Staff in Attendance: Program Manager: Jaime Castillo, AIPP Senior Coordinators: Rebecca Rende and Ileana Yordan-Cuevas. AIPP Coordinators: Lindsay Hutchens, Bryana Iglesias, and Ryan Runcie. PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve minutes of the Art in Public Places Panel Regular Meeting on August 4, 2025, were approved on the motion of Taylor Davis, Andrew Danziger seconded, Heidi Schmalbach abstained. Motion passes 3-0-1. DISCUSSION ITEMS AND ACTION ITEMS 2. 3. 4. 5. Discussion of Arts Commission Liaison Report on Action Items from August 18, 2025, Arts Commissions Meeting by Arts Commission Liaison. Liaison Schmalbach deferred to AIPP Program Manager Jaime Castillo. Jaime Castillo reported that no AIPP items were on the docket. Discussion of the Mid-Design presentation for the ESB-MACC Phase II Art in Public Places Project. Katherine Talley and Ruben Esquivel of East End Eclectic LLC presented and received feedback from the panel. Discussion of the Mid-Design presentation for the AFD Goodnight Ranch AIPP Project. ReSITE Studio presented and received feedback from the panel. Discussion of the Mid-Design presentation for the Davenport Ranch AFD52/EMS41 Art in Public Places Project. Adrian Aguilera and Betelhem Makonnen (AA BM LLC) presented and received feedback from the panel. 6. 7. 8. 9. Discussion of the recommended update to Ordinance Chapter 7-2 per Resolution No. 20250306-029. Jaime Castillo provided an update about recent activity and answered questions. ACTION: Approve the Final Design for the Duncan Park Art in Public Places Project. Andre Fuqua presented. The Final Design was approved on the motion by Taylor Davis, Heidi Schmalbach seconded. Motion passed 5-0-0. ACTION: Approve the Final Design for the Givens Pool Art in Public Places Project. Melissa Borrell presented. The Final Design was approved on the motion by Andrew Danziger, Bernie Diaz seconded. Motion passed 5-0-0. ACTION: Approve the Final Design for the Montopolis Pool Art in Public Places Project. Britt Johnson presented. The Final Design was approved on the motion by Andrew Danziger, Taylor Davis seconded. Motion passed 5-0-0. STAFF BRIEFINGS 10. Art in Public Places Staff Briefing on Conservation, Current Projects, and …
REGULAR MEETING of the ARTS COMMISSION August 18, 2025, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Acia Gray - Vice Chair, Keyheira Keys, Felipe Garza, Heidi Schmalbach, Muna Hussaini, Celina Zisman, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on July 21, 2025. DISCUSSION ITEMS 2. Presentation of how fiscal sponsors optimize the experience of all parties involved in City granting where they live — plus fiscal sponsorship best practices by Carman Gaines of Local Color, San José, CA. 3. Presentation of how fiscal sponsors optimize the experience of all parties involved in City granting where they live — plus fiscal sponsorship best practices by Thaddeus Squire of Social Impact Commons, Philadelphia, PA. 4. Discussion of Annual Review and Report STAFF BRIEFINGS 5. Staff briefing regarding an update on the Hotel Occupancy Tax by Jesús Pantel, Cultural Funding Supervisor. 6. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, Cultural Funding Supervisor. 7. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, Art in Public Places Manager. 8. Staff briefing regarding ACME Funding Guidelines final draft, by Morgan Messick, Assistant Director, ACME DISCUSSION AND ACTION ITEMS 9. Discussion and possible action on recommendation of the updated ACME funding guidelines. 10. Appoint new representative to the Downtown Commission. 11. Appoint new liaison to the Arts in Public Places Panel. WORKING GROUP UPDATES 12. Update from joint Arts/Music Commission Working Group on Urban Core Issues with Commissioners Schmalbach, and Gray(chair). …
Fiscal Sponsorship Short Introduction & FAQs Austin Arts Commission | August 18, 2025 This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International Public License This means you can adapt this work and share its contents freely for non-commercial purposes, provided you credit Social Impact Commons. What’s fiscal sponsorship? What’s fiscal sponsorship? Fiscal sponsorship is an arrangement where an exempt organization, typically a 501(c)(3) public charity, furthers its mission by receiving and expending funds to support a mission-aligned “Project” while retaining discretion and control over the funds. Depending on the model, fiscal sponsors may also share their legal home, back office, and other resources with their Projects. Unlike a traditional program carried out by a nonprofit, fiscal sponsorship arrangements are typically memorialized in an agreement that defines roles and responsibilities. The leadership of the Project usually reserves the right to exit the relationship. Model “C” Pre-approved Grant Attributes ● ● Arm’s-length, re-granting relationship Complete corporate independence & separate tax treatment ● Only addresses contributed revenue receiving ● Independent earned revenue/expense streams ● Governance remain completely independent ● Independent entities raise tax considerations Uses ● Moving charitable funds to non-exempt receivers ● ● Access to charitable funds for nonprofits awaiting a ruling Access to funding for simple/small/temporary projects Model “A” – Comprehensive Attributes ● Operationally integrated program relationship ● ● ● ● ● ● Uses ● ● ● ● ● Solution for comprehensive shared services Legally a co-management relationship Project maintains an advisory body Sponsor responsible for all legal and compliance All revenue and expenses managed by sponsor Sponsor is employer of record for project staff Sharing back-office services and economies of scale Allowing established nonprofits to share infrastructure Incubating new nonprofits Access to funds for nonprofits awaiting a ruling Access to funding for simple/small/temporary projects Comparison of common models Costs (% of Revenue) Back Office Support Stand-alone Formation 17% - 27% Model “A” Comprehensive Model “C” Pre-approved Grant 10% - 15% 4% - 8% Project provides all finance, HR, legal, compliance, insurance, both staff and other direct costs. Sponsor provides all finance, HR, legal, compliance, insurance, both staff and other direct costs. Sponsor provides compliance for contributions only. Sponsee entity does the rest of the back office work. Identity & Relationships Project retains relationships with donors, patrons, funders, partners, etc. Project leads retain relationships with donors, patrons, funders, partners, etc.Project leads & Sponsor work together to report to funders …
Hotel Occupancy Tax Update Arts Commission Meeting August 18, 2025 Hotel Occupancy Tax – July 2025 Approved Budget Amended Budget June w/ Encumb Year-to-date w/Encumb Year-End Estimate Total Revenue $169,901,585 $169,901,585 Transfer to Cultural Arts Fund $16,217,879 $16,217,879 $ $ $ $ $ $ • Total HOT Collections July 2025 = $ • 70% of FY25 Approved Budget of $169,901,585 • Cultural Arts Fund July 2025 = $ C I T Y O F A U S T I N Hotel Occupancy Tax Collections – Significant Contributing Events • IHeart Country Festival – May 3 • Commencement Ceremonies – May 10 • University of Texas • Huston Tillotson • St. Edwards • Hot Luck Festival – May 22-25 • NCAA Softball First Round – May 16-18 • NCAA Softball Super Regionals - May 22-25 • IllFest – May 30-31 AUS Passenger Totals: 1,935,429 (May 2025) C I T Y O F A U S T I N HOT Cultural Arts Fund - FY25 C I T Y O F A U S T I N Approved Budget for FY25: $16,217,879 FY25 HOT Cultural Arts Fund to date: $11,321,678 HOT Collections (FY22 – FY25) C I T Y O F A U S T I N Questions? C I T Y O F A U S T I N
Office of Arts, Culture, Music and Entertainment (ACME) Cultural Arts Funding Update August 18, 2025 Agenda 1.Contracts & Payments 2.Grant Funded Activities Contracts & Payments Contracts & Payments (As of 8/15/25) FY23 Elevate FY24 Elevate FY24 Nexus (Spring/ Summer) FY25-26 Thrive (Year 1) FY25-26 Thrive (Year 2) Total Contracts Signed & Processed Contracts Test payments issued & verified Payment 1 Issued Payment 2 Issued Payment 3 Issued 199 199 (100%) 199 (100%) 199 (100%) 198 (99%) 193 (97%) 230 227 (99%) 229 (99%) 227 (99%) 214 (93%) 43 (19%) 51 51 (100%) 51 (100%) 51 (100%) 49 (96%) n/a Total Dist. to date $6,219,250 (99%) $8,249,000 (90%) Total Allocation $6,250,000 $9,205,000 $245,000 (96%) $255,000 35 33 (94%) 34 (97%) 33 (94%) 31 (89%) 1 (3%) $3,128,500 (81%) See year 1 N/A N/A N/A N/A N/A N/A (N/A) $3,850,000 $3,850,000 *Each grant has a different reporting deadline. Final Payments are issued upon successful close out of Final Report. Grant Funded Activities FY 24-25 Cultural Funding Grantee Activities Home Is Where The Art Is. July 21 – September 30 Imagine Art (District 3) – Imagine Art Kool-Aid's Backyard Comedy Jam Fridays, August 1 – 22 East Austin Creative Coalition (District 1) – Kenny Dorham’s Backyard Amy and the Orphans August 14 – 17, 21 – 24, and 28 – 30 Ground Floor Theatre (District 3) – Ground Floor Theatre C I TY O F A U S T I N FY 24-25 Cultural Funding Grantee Activities Community Mosaic Workshop Third Thursdays, August – November The Mosaic Workshop (District 1) – The Mosaic Workshop Creative Devotion August 21 Red Light Lit (District 2) – PROPAGANDA HQ I Scream Social August 22 Host Publications (District 10) – Alienated Majesty Books C I TY O F A U S T I N FY 24-25 Cultural Funding Grantee Activities Women in Jazz Festival August 30 Women in Jazz (MSA) – Austin PBS Sonic Transmissions Festival 2025 September 11 – 14 Sonic Transmissions (District 5) – Scottish Rite Theater Crown Act Festival September 14 FroFessionals (MSA) – Asian American Resource Center C I TY O F A U S T I N Questions Arts, Culture, Music and Entertainment (ACME) Thank You For Your Partnership
Art in Public Places Resolution Response August 18, 2025 Resolution No. 20250306-029 – Status Update 8/18 Phase 1 (March – May) Resolution + Program Assessment • • • Historical Data Benchmarking Reviewed current polices, contracts, programs Redlined current policies Review program needs • Phase 2 (June – August) Council Status Update Resolution • Establish Cross-Dept WG + action plan for implementation Review draft Ordinance, Guidelines, policies recommendations • Needs assessment plan • UT Landmarks benchmarking • ACME Leadership Updates • Legal coordination Phase 3 (Sept-Dec) Revised Polices Adopted • Ordinance update (Council) • Guidelines and policy updates • • (Panel + Commission) Develop new programs Launch Open Calls w/ changes from Phase 1 + 2 Phase 4 (2026) Announce New Programs Implement new programming • Targeted focus groups AIPP Panel Guidelines WG Targeted focus groups Stakeholder internal + external Community outreach Community outreach • • • • T N E M S S E S S A T N E M E G A G N E S N O I T A D N E M M O C E R + S E M E H T Themes Local artist participation Lack of understand of % for Art program Recommendations • Update policies for clarity + inclusion • Update communications + marketing for transparency + information Explore resources for artists • Themes Lack of understand of % for Art program Artist support Recommendations Transparency of process Process flow chart Resources for artists • • • • •
Arts, Culture, Music, and Entertainment 2025 - 2026 Grant Funding Guidelines & Process Presented by Morgan Messick Assistant Director, Office of Arts, Culture, Music and Entertainment (ACME) Art Commission Meeting | August 18, 2025 Some Major Improvements, Based on Feedback Guidelines Applicants competing against similar applicants (applicant type AND budget size) Ensuring avenues for all creative types: Two paths for individual artists; two paths for arts groups; two paths for state-level non-profits; two paths for 501 (c) 3 Fiscal Sponsorship available, but not required Single guideline document, with standardized definitions, formatting, and department processes/policies Cutting the originally proposed operation percentage caps from funding programs More funding levels are available for individual artists User Experience Improved Panel process Universal Appeals process for ACME programs Established policies on double dipping/conflict of interest, in response to Audit concerns Stacked application launch, with a single intake form Panels & Scoring Elevate/Thrive Panelist recruitment underway/training soon Assignments will be discipline specific (exhibition, performance, Arts Education/Arts Service/Arts and Music Therapy) Independent review by panelists with deadline to submit initial scores Panel day will be streamed, and private link available on YouTube after For score calculation > Olympic scoring is done by ACME staff/The Long Center Nexus Reviewer recruitment underway; training is soon; application assignments Independent review by Reviewer with deadline to submit scores/comments Score calculation Award Decisions Elevate/Thrive Award determination based on score Tentative awardee list provided to ACME leadership; internal review Award announcements made *Appeals process available Nexus award determination based on score Tentative awardee list provided to ACME leadership; internal review Tentative award announcements made *Appeals process available Measuring Program Impacts Category What the City Measures Metrics Reach & Engagement Community reach and public participation Attendance counts, demographic data Promotion Visibility and marketing efforts Event flyers, social media screenshots, VisitAustin.org listings, marketing plan analytics Impact Access Expression Resiliency Economic and cultural benefits for the creative workforce Number of jobs supported, amount of funding distributed Accessibility and inclusion for audiences and participants Diverse locations, ADA features, free/low-cost tickets/creative space, multilingual options Support for authentic artistic and cultural expression Artist reflections, new work created, creative risks taken Organizational growth, adaptability, or long- term community benefit beyond City funding New partnerships, diversified revenue, business training and professional development Cultural Funding Applicant Eligibility Thrive Elevate Nexus 501(c)(3) Nonprofit Arts Organization by time of Application submission (Federal designation only) At least five years operating in the City of Austin …
Austin Arts, Culture, Music, and Entertainment (AACME) _________________________ AACME Funding Guidelines 1 Updated 8/15/2025 Table of Contents Overview .......................................................................................................................................... 3 AACME Funding Goals ....................................................................................................................... 3 Funding Impacts................................................................................................................................ 4 Applicant Eligibility At-A-Glance .......................................................................................................... 5 State of Texas Funding Requirements .................................................................................................. 5 Expenses .......................................................................................................................................... 6 Applicant & Awardee Requirements .................................................................................................... 6 Grant Application .............................................................................................................................. 7 Evaluation & Review ........................................................................................................................... 8 Awardee Grant Agreements & Payments .............................................................................................. 9 Accessibility Statement ..................................................................................................................... 10 Questions About Funding Guidelines? ................................................................................................ 11 AACME FUNDING DETAILS ................................................................................................................ 12 Arts & Culture Funding ................................................................................................................... 12 Music & Venue Funding .................................................................................................................. 19 Heritage Events & Capital Improvement Projects .............................................................................. 25 APPENDICES ................................................................................................................................... 32 Appendix A: Definitions .................................................................................................................. 32 Appendix B: Panelists .................................................................................................................... 37 Appendix C: Appeals Process ......................................................................................................... 39 Appendix D: Insurance Requirements ............................................................................................. 41 Appendix E: Reporting Requirements .............................................................................................. 41 Appendix F: Conflict of Interest Policy ............................................................................................. 43 2 Updated 8/15/2025 AACME OVERVIEW ______________________________________ Overview In February 2025, the City of Austin established Austin Arts, Culture, Music, and Entertainment (AACME) to better support the City’s ongoing work with Austin’s creative community, making the city a stronger place for arts, culture, and music. AACME goals include: • Meaningful direct support for artists and cultural groups • Local economy growth and development to attract visitors and build stronger communities • Enduring partnerships between artists, cultural groups, and businesses • Open and accessible spaces that connect residents and tourists through arts and culture to strengthen community identity and promote collective storytelling • Further build Austin’s identity as a global city for creativity AACME is committed to Building a Collaborative, Vibrant City. AACME Funding Goals Austin is home to many creatives that draw tourists and locals alike to the community. A central initiative of AACME is to invest in the creative economy and expand access and participation in arts, music, and heritage by providing grant funding for activities that enrich the public, broaden tourism, and contribute to a vibrant community. AACME supports our community by prioritizing the preservation of creative space, the elevation of arts and arts nonprofits, and through events, projects, and music that contribute to the cultural fabric of Austin. Our programs support all Austinites with a focus on historically underrepresented communities in funding. Our goals and measures of success align with city wide plans, such as Imagine Austin and the City-Wide Strategic Plan. 3 Updated 8/15/2025 Funding Impacts Performance Measures to Support Funding Goals To measure the impact of AACME …
Thrive Thrive Category Creative Work Capacity Public Connection Criteria Available Points • Mission or artistic vision is culturally significant and • community-rooted Activities reflect the people, places, histories and cultures of Austin • Creative work reflects clear intent, authentic perspective, and meaningful cultural expression • Organization has clear plans and goals for long-term • sustainability Leadership or team demonstrates understanding of and connection to the communities served • Budget, staffing, and support systems are suited to the • project’s scope and goals Programs are welcoming and accessible to a wide public • Organization contributes to Austin’s identity as a creative city Up to 30 Up to 40 Up to 30 Max: 2,500 characters per question Creative Work (30 pts) 1. What is your organization’s mission and what is the programming you do to support that mission? Your answer should include: Share your organization’s mission statement and the creative programming it supports. Explain the artistic traditions, focus, or values that guide your work. Explain how your programming serves or centers historically underserved communities or cultural identities. • • • • 2. What is your proposed activity and how does it reflect the people, places, or cultures of Austin? Your answer should include: • Describe your programming and how it reflects Austin’s people, places, or cultures. • Explain how your work elevates underrepresented histories or emerging cultural forms. Draft You may upload 1 file up to 3 pages. Suggested uploads: event flyers, program brochures, or audience-facing materials Capacity (40 pts) 3. Describe your organization’s goals to sustain and grow. Your answer should include: • Outline your 2-year goals and how this funding will help you reach them. • Describe your staff and board’s experience and how they align with your goals and community. • Share how you plan to remain financially stable and adaptable beyond the grant period. You may upload 1 file up to 3 pages. Suggested uploads: brief staff/board bios, or strategic plans. 4. What is your proposed Year One organizational budget? Your answer should include: • Explain how your budget supports your project • Describe other resources beyond city funds that will allow you to successfully complete this activity including in-kind support and other funding sources. [This is the budget form that will be in Submittable] Public Connection (30 pts) 5. How will you market your proposed activities? Your answer should include: • Describe how you connect with residents, …
Nexus Scoring Rubric Creative Work (up to 30 points) 1. What is your proposed project? 10 points 5 points Describe your artistic vision and the creative focus or traditions that shape the work. Applicant clearly describes the artistic vision and creative focus of the proposed activity. Their is a clear connection to a tradition or art form. 10 points Describe what makes your project unique, bold, or culturally important. Applicant provides a detailed explanation describing why thier project is unique, bold, or culturally important. 10 points Applicant provides adequate details to understand the artistic vision/creative focus of the proposed activity Applicant's artist vision is connected to traditions or art forms, but missing some critical details. 5 points Applicant provides an adequate explanation as to why their project is unique, bold or culturally important, but some critical details are missing 5 points Describe how the public will experience or engage with your project Applicant clearly describes the proposed activities and how the public will be engaged with the project Applicant provides adequate details to understand event description but missing some critical details. 1 point Applicant does not sufficiently describe their artistic vision/creative focus. Or applicant's activity is not connected to a tradition or art form. Or applicant's activity is not a public facing activity 1 point The explanation is not clear how the activity is unique, bold, or cultually important. 1 point Applicant does not sufficiently describe their proposed event. The description is not clear or no description is provided Capacity (up to 30 points) 2. Describe how the public will experience or engage with your project . 15 points 7 points 1 point Introduce your key team members, their expertise and their role in the proposed activity. Applicant clearly describes their creative and administrative contributers and their experience or connection to the work 15 points Highlight one or two examples of similar work you’ve completed successfully in Austin Application clearly describes their past experience producing creative work in Austin and how it realates to proposed activity Applicant or administrative/creative contributors are named, but roles, relevance, or experience are unclear. 7 points Some experience in producing creative work, but may lack public-facing or Austin-based examples. Potential is visible, but alignment with proposed activity is unclear. minimal details on roles and experience of applicant or administrative/creative contributors is provided. 1 point Examples provided have no connection to the proposed activities; Or no …
AACME Funding Program Updates What’s New? The AACME team undertook a rigorous community engagement effort during the Spring-Summer 2025 with an aim to improve funding programs that impact the creative community in Austin, TX. Our community input via “The Creative Reset” showed us great opportunities to enhance, align, and maximize our program goals. See the highlights of what’s new below Unified Funding Goals & Improved User Experience • Familiar grant programs, with enhanced eligibility, transparency, and processes to build community trust • A new guideline format creates one set of funding program guidelines vs. individual guidelines with ACME priorities elevated, creating alignment across all funding programs • Application improvements include streamlined intake processes and enhanced supports • Funding priorities are clearly defined and include a focus on creative space preservation, arts nonprofits, and artist resiliency • Enhanced transparency and accessibility will be a focus as we move through our funding process Eligibility, Scoring, Evaluation & Grant Awards • Eligibility - groups like applicants together where possible, to create more alignment in the competitive categories (e.g. nonprofits with space compete as a category, nonprofits without space compete as a separate category, etc.) • Universal Appeals process adopted across AACME programs • Operating budget size determines grant award category, optimizing investments • Strengthened policies to prevent conflicts of interest and double dipping of grant funds, ensuring equitable distribution of funds to more individuals and organizations • Fiscal Sponsorship is an available avenue, remaining optional for select programs • Award amounts have changed across programs, reflecting community and commission feedback • Panel Process Improvements include the use of “Olympic style scoring” and an “applicant introduction” opportunity to share more about the organization, project, and goals (non-scored) The next round of ACME Funding Program applications open in Fall of 2025. AACME Funding Programs: Eligibility At-A-Glance FUND SOURCE Cultural Arts Fund (HOT) APPLICANT CATEGORY Thrive Elevate Nexus Live Music Fund (HOT) General & Incentive Funds Austin Live Music Fund Creative Space Assistance Program Historic Preservation Fund (HOT) Capital Projects (Historic designation with activities highlighting site’s local history) Heritage Events (History- informed activities highlighting site’s local history) 501 (c)(3) Arts Nonprofit 501 (c)(3) Arts Nonprofit w/ Creative Space 501 (c)(3) Nonprofit (non-arts) State of Texas Designated Arts Nonprofit For-Profit Arts Group For-Profit Individual Artist For-Profit Professional Musician For-Profit Independent Promoter Organization w/ Eligible Creative Space For-Profit Business Fiscal Sponsor Allowed - - - - - - …
REGULAR MEETING of the ART IN PUBLIC PLACES PANEL Monday, August 4, 2025, at 6:00 PM Economic Development Offices 5202 East Ben White Boulevard, Suite 400 Austin, Texas 78741 Members of the ART IN PUBLIC PLACES PANEL may participate by video conference. Public comment will be allowed remotely via video conference or telephone. Speakers may only register to speak on an item remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for participation. To register to speak, call or email AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov, (512) 974-7852. CURRENT BOARD MEMBERS/COMMISSIONERS: Chair – Kristi-Anne Shaer, Vice Chair – Andrew Danziger, Taylor Davis, Bernardo Diaz, Monica Maldonado – Arts Commission Liaison. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve minutes of the Art in Public Places Panel Regular Meeting on July 7, 2025 DISCUSSION ITEMS 2. 3. 4. Discussion of Arts Commission Liaison Report on Action Items from July 21, 2025, Arts Commissions Meeting by Arts Commission Liaison Maldonado Discussion of Resolution No. 20250306-029 Update Discussion of Concept Design for the Elisabet Ney Museum Art in Public Places Project – Tamara Johnson DISCUSSION ITEMS DISCUSSION ITEMS AND ACTION ITEMS 5. ACTION: Approve the Final Design for the Duncan Park Art in Public Places Project – Andre Fuqua STAFF BRIEFINGS 6. Art in Public Places Staff Briefing on Conservation, Current Projects, and Milestones FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974- 7852 for additional information; TTY users' route through Relay Texas at 711.
REGULAR MEETING of the ARTS COMMISSION July 21, 2025, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Acia Gray - Vice Chair, Keyheira Keys, Felipe Garza, Heidi Schmalbach, Muna Hussaini, Celina Zisman, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on June 16, 2025. DISCUSSION ITEMS 2. Presentation on the film “Manifest” by Cecilia Garza-Trevino, Producer-Director 3. Presentation on the City Audit regarding Cultural Contract code violations by Luís Ordaz Gutiérrez of Proyecto Teatro 4. Discussion of City Audit regarding Cultural Contract code violations 5. Discussion of ACME Draft guidelines as available at time of meeting STAFF BRIEFINGS 6. Staff briefing regarding an update on ACME funding guidelines by Angela Means, Director and Morgan Messick, Assistant Director, Office of Arts, Culture, Music & Entertainment (ACME). 7. Staff briefing regarding an update on the Hotel Occupancy Tax by Matthew Schmidt, Acting Cultural Arts Division Manager 8. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, Cultural Funding Supervisor 9. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, Art in Public Places Manager DISCUSSION AND ACTION ITEMS 10. Appoint new representative to the Downtown Commission. WORKING GROUP UPDATES 11. Update from joint Arts/Music Commission Working Group on Urban Core Issues with Commissioners Gray, and Schmalbach (chair). 12. Update from the Community Feedback on most recent release of the Cultural Funding Programs Working Group with Commissioner’s Schmalbach, Houston, Keys, and Anderson (Chair) FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is …
Item 2 - Presentation on the film “Manifest” by Cecilia Garza-Trevino, Producer-Director https://view.knowledgevision.com/presentation/cd473e465f8044f9b43f9d4b4efa1573
Arts, Culture, Music, and Entertainment Program Guidelines - what’s new? Presented by Morgan Messick Assistant Director, Office of Arts, Culture, Music and Entertainment (ACME) Art Commission Meeting | July 21, 2025 What’s new for ACME Funding Programs? Unified Funding Goals & Improved User Experience Familiar grant programs, with enhanced eligibility, transparency, and processes to build community trust A new guideline format creates one set of funding program guidelines vs. individual guidelines with ACME priorities elevated, creating alignment across all funding programs Application improvements include streamlined intake processes and eligibility screenings before applications open Funding priorities are clearly defined to focus on creative space, arts nonprofit, and artist resiliency Enhanced transparency and accessibility will be a focus as we move through our application process See the full “What’s New?” draft document at publicinput.com/thecreativereset Eligibility, Scoring, Evaluation & Grant Awards Eligibility groups like applicants together to create more alignment in the competitive categories (e.g. nonprofits with space compete as a category, nonprofits without space compete as a separate category, etc.) Universal Appeals process adopted across ACME programs Strengthened policies to prevent conflicts-of-interest and double dipping of grant funds, ensuring equitable distribution of funds to more individuals and organizations Award amounts have changed across programs, reflecting community and commission feedback See the full “What’s New?” draft document at publicinput.com/thecreativereset Measuring Program Impacts Category What the City Measures Metrics Reach & Engagement Community reach and public participation Attendance counts, demographic data Promotion Visibility and marketing efforts Event flyers, social media screenshots, VisitAustin.org listings, marketing plan analytics Impact Access Expression Resiliency Economic and cultural benefits for the creative workforce Number of jobs supported, amount of funding distributed Accessibility and inclusion for audiences and participants Diverse locations, ADA features, free/low-cost tickets/creative space, multilingual options Support for authentic artistic and cultural expression Artist reflections, new work created, creative risks taken Organizational growth, adaptability, or long- term community benefit beyond City funding New partnerships, diversified revenue, business training and professional development Cultural Funding Applicant Eligibility Thrive Elevate Nexus 501(c)(3) Nonprofit Arts Organization by time of Application submission (Federal designation only) At least five years operating in the City of Austin or its Extraterritorial Jurisdiction (see definition) Annual operating budget of $60,000 or higher Nonprofit Arts Organization that are either: Federally designated as a 501(c)(3) nonprofit organization; or Registered as a nonprofit corporation with the Texas Secretary of State and operating as a nonprofit with a clear public mission. …
Office of Arts, Culture, Music and Entertainment (ACME) Austin's Creative Heartbeat Angela Means, ACME Director July 2025 The Profound Impact of Arts & Culture According to the Texas Cultural Trust 2025 State of the Arts Report 2 Birth of ACME: Answering Austin's Call Born from Community Passion ACME was established after decades of community advocacy for prioritizing arts and music in Austin's identity and governance. Perfect Timing Created during a critical funding shortage for the arts, when traditional sources like bank loans, donations, and federal grants were diminishing. Preserving Austin's Soul Art, music, and culture represent the heart of Austin—the unique vibe that retains locals and attracts visitors. 3 ACME's First Year: Building Trust Through Action 1 Community-Centered Approach Established transparency, active listening, and consistent availability to all stakeholders as core operational principles. 2 Effective Advocacy Successfully mediated resolutions during the controversial Airport expansion and Convention Center demolition projects, protecting local artists and artwork. 3 Research & Benchmarking Analyzed historical community data and conducted national/state benchmarking to identify best practices and industry standards. 4 The Creative Reset: Strategic Vision One-Year Strategic Planning Process Launched The Creative Reset (TCR) to establish ACME's mission, vision, goals, and measurable outcomes. Comprehensive Program Evaluation Reimagining our funding programs, cultural facilities, and special events through a data-driven approach. PHASE 1: Enhanced Funding Programs Austin Live Music Fund, Heritage Preservation , Nexus, Elevate, Thrive, Creative Space Assistance Program and Art in Public Places (AIPP) 5 Our Foundation: Listen First, Act Second ACME revolutionized our approach to community outreach, resulting in unprecedented participation in only 3 weeks! 1,200+ Survey Responses We gathered a broad spectrum of community perspectives. 70 200 Citywide Attendees Our citywide sessions saw active participation from over 200 individuals, fostering widespread dialogue. 50+ Staff Participants Dedicated staff members actively engaged in the process, ensuring internal alignment and expertise. 100 Targeted Focus Groups Through focused discussions, individuals contributed valuable insights in our targeted focus groups. Personalized One-on-One Sessions We conducted personalized one-on- one sessions, offering tailored opportunities for individual input. 6 What We Heard: Community Voices Shaping Our Path Affordability & Cost Barriers Addressing rising costs and financial barriers to participation. Process & Transparency Streamlining the grant application process and enhancing organizational accountability. Funding & Sustainability Ensuring adequate funding levels, fair distribution, and long-term financial health. 7 Venue Access, Transportation, Parking & Geographic Equity Expanding access to spaces with geographic equity. Equity, Diversity & Inclusion …
Office of Arts, Culture, Music and Entertainment (ACME) Cultural Arts Funding Update July 21, 2025 Agenda 1.Contracts & Payments 2.Grant Funded Activities Contracts & Payments Contracts & Payments (As of 7/17/25) FY23 Elevate FY23 Nexus (Fall/Winter) FY24 Nexus (Spring/ Summer) FY23-24 Thrive (Year 1) FY23-24 Thrive (Year 2) Total Contracts Signed & Processed Contracts Test payments issued & verified Payment 1 Issued Payment 2 Issued Payment 3 Issued 199 199 (100%) 199 (100%) 199 (100%) 198 (99%) 193 (97%) 51 51 (100%) 51 (100%) 51 (100%) 50 (100%) n/a 51 51 (100%) 51 (100%) 51 (100%) 46 (90%) n/a 36 36 (100%) 36 (100%) 36 (100%) 36 (100%) n/a See year 1 N/A N/A 36 (100%) 36 (100%) n/a Total Dist. to date Total Allocation $6,219,250 (99%) $6,250,000 $254,500 (100%) $255,000 $225,500 (88%) $255,000 $3,901,500 (100%) $3,901,500 (100%) $3,901,500 $3,901,500 *Each grant has a different reporting deadline. Final Payments are issued upon successful close out of Final Report. Grant Funded Activities FY 24-25 Cultural Funding Grantee Activities Monthly Thursday Jazz OUTside Series June 19 – August 21 East Austin Creative Coalition (District 1) – Kenny Dorham’s Backyard Nam Joti Kaur Khalsa July 1 – 31 Really Small Museum (District 1) – Ann & Roy Butler Trail Kicking the Bucket Listening Club Wednesdays from July 2 – August 20 Kick the Bucket Podcast (ETJ) – Various Library Branches Guinean Dance Classes July 21 and 28 Lannaya Drum & Dance (District 1) – Tapestry Dance Co. C I T Y O F A U S T I N FY 24-25 Cultural Funding Grantee Activities Summer Stock Austin: Disney & Cameron Mackintosh's Mary Poppins July 24 – 27, August 2, August 7 – 10 Impact Arts (District 7) – McCullough Theatre I Scream Social: ft. Julie Poole, Ari Kelly, Marzetta, & Austen Schreib July 25 Host Publications (District 10) – Alienated Majesty Books Girls Rock Austin July 26 Girls Rock Austin (District 5) – The Austin Beer Garden Brewing Co. Pan African Film Festival 2025 July 31 – August 3 Austin Film Society (District 9) – AFS Cinema & Event Hall C I T Y O F A U S T I N FY 24-25 Cultural Funding Grantee Activities 2-Day Bharatanatyam Dance Workshop August 8 & 10 ICMCA (MSA) – Shirley McPhail School of Dance Stargaze Theater Festival August 14 – 15 and 21 – 23 Star Bandit Foundation (District 5) – Dougherty …
Art in Public Places Resolution Response July 21, 2025 Resolution No. 20250306-029 – Status Update 7/21 Phase 1 (March – May) Resolution + Program Assessment • • • Historical Data Benchmarking Reviewed current polices, contracts, programs Redlined current policies Review program needs • Phase 2 (June – August) Council Status Update Resolution • Establish Cross-Dept WG + action plan for implementation Review draft Ordinance, Guidelines, policies recommendations • Needs assessment plan • UT Landmarks benchmarking • ACME Leadership Updates • Legal coordination Phase 3 (Sept-Dec) Revised Polices Adopted • Ordinance update (Council) • Guidelines and policy updates • • (Panel + Commission) Develop new programs Launch Open Calls w/ changes from Phase 1 + 2 Phase 4 (2026) Announce New Programs Implement new programming • Targeted focus groups AIPP Panel Guidelines WG Targeted focus groups Stakeholder internal + external Community outreach Community outreach • • • • T N E M S S E S S A T N E M E G A G N E S N O I T A D N E M M O C E R + S E M E H T Themes Local artist participation Lack of understand of % for Art program Recommendations • Update policies for clarity + inclusion • Update communications + marketing for transparency + education Explore resources for artists • Themes Lack of understand of % for Art program Artist support Recommendations Transparency of process Process flow chart Resources for artists • • • • • Resolution No. 20250306-029 – Phase 1 (March – May) Engagement • • AIPP Staff AIPP Panel Working Group Recommendations Programmatic Curatorial Services Art Call updates AIPP Panel name change Private Property Public Art support Program needs assessment • • • • • Communication/Marketing • Mentorship, trainings • • Non-AIPP funding resources for Contract review meeting artists Resolution Items P3 Integration Private Developments Flexible funding Art placement Artist barriers to apply Curatorial services Stakeholder engagement Private propertyy resources Contract updates (deaccession) Program Assessment Historical Data Benchmarking Reviewed current polices, contracts, programs Redlined current policies Review program needs • • • • • • • • • • • • • • Themes • • • Local artist participation Lack of understanding % for Art program Artist assistance with permitting, storage, or other delays at no fault of artist/AIP Recommendations Ordinance, Guidelines, Policy Inclusion of P3 requirement Encourage Private Development participation Clarity on …
REGULAR MEETING of the ARTS COMMISSION July 21, 2025, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 The ARTS COMMISSION convened in a REGULAR meeting on 21, July 2025 at Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Commissioner Houston called the ARTS COMMISSION Meeting to order at 6:00 p.m. Board Members/Commissioners in Attendance: Gina Houston, Acia Gray, Heidi Schmalbach, Muna Hussaini, Celina Zisman, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla Board Members/Commissioners in Attendance Remotely: Keyheira Keys Board Members Absent: Felipe Garza CURRENT COMMISSIONERS: Gina Houston - Chair, Acia Gray - Vice Chair, Keyheira Keys, Felipe Garza, Heidi Schmalbach, Muna Hussaini, Celina Zisman, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla MEETING MINUTES CALL TO ORDER PUBLIC COMMUNICATION: GENERAL • Laura Esparza from A3 spoke on their concern including DEI language into the proposed Cultural Funding Grants • Caroline Reck from Glass Half Full Theatre spoke on the proposed changes to the Thrive Guidelines. They voiced their disagreement with the prioritization of the highest level of funding for orgs that operate creative spaces. They felt there should be a reframing to prioritize organizations that provide space to community • Giselda Silva from Glass Half Full Theater spoke on the proposed changes to the Thrive Guidelines and asked that The City reconsider the 50% budget award limit. This lower threshold would cause them to reduce programming. They also feel that the Bonus points section should also be removed from the guidelines • Bonnie Cullum from The Vortex spoke on their concerns for venues and would like CSAP to be open to creative spaces every year. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on June 16, 2025. The minutes from the meeting of June 16, 2025 were approved on Commissioner Zisman’s motion, Commissioner Gray’s second on an 9-0 vote with Commissioner Garza absent. DISCUSSION ITEMS 2. Presentation on the film “Manifest” by Cecilia Garza-Trevino, Producer-Director The presentation was given by Cecilia Garza-Trevino 3. Presentation on the City Audit regarding Cultural Contract code violations by Luís Ordaz Gutiérrez of Proyecto Teatro No Update Given 4. Discussion of City Audit regarding Cultural Contract code violations No Update Given 5. Discussion of ACME Draft guidelines as available at time of meeting The motion to move Item 5 to after Item 6 on Commissioner Houston's …
REGULAR MEETING of the ART IN PUBLIC PLACES PANEL Monday, July 7, 2025, at 6:00 PM Virtual Meeting Members of the ART IN PUBLIC PLACES PANEL may participate by video conference. Public comment will be allowed remotely via video conference or telephone. Speakers may only register to speak on an item remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for participation. To register to speak, call or email AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov, (512) 974-7852. CURRENT BOARD MEMBERS/COMMISSIONERS: Chair – Kristi-Anne Shaer, Andrew Danziger, Taylor Davis, Bernardo Diaz, Monica Maldonado – Arts Commission Liaison. AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve minutes of the Art in Public Places Panel Special Meeting on June 9, 2025 DISCUSSION AND ACTION ITEMS 2. 3. 4. 5. 6. 7. Discussion of Arts Commission Liaison Report on Action Items from June 23, 2025, Arts Commissions Meeting by Arts Commission Liaison Maldonado Discussion of Resolution No. 20250306-029 Update Discussion of TEMPO 2025 Art Call – The Trail Conservancy Discussion of Concept Design for the Martin Luther King Jr Boulevard./FM 969 Corridor Project (C2) – Stanley Studio Discussion of Austin Convention Center Redevelopment (ACCX) Phase 1 Alternate Artists Update Discussion of Corridor Segment B AIPP Project Update STAFF BRIEFINGS 8. Art in Public Places Staff Briefing on Conservation, Current Projects, and Milestones FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact AIPP Program Manager Jaime Castillo at jaime.castillo@austintexas.gov or (512) 974- 7852 for additional information; TTY users' route through Relay Texas at 711.
Arts Commission Community Interest Announcement ACME Listening Session June 17th 6:00 PM – 8:00 PM Permitting and Development Center 6310 Wilhelmina Delco Dr, Austin, TX 78752 A quorum of Commission members may be present. No action will be taken, and no Commission business will occur. Jesus Varela (512) 974-2444
REGULAR MEETING of the ARTS COMMISSION June 16, 2025, at 6:00 PM Austin City Hall, Council Chambers, Room 1001. 301 West 2nd Street, Austin, Texas 78701 Some members of the ARTS COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than Noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Jesús Varela at jesus.varela@austintexas.gov or at 512-974-2444. CURRENT COMMISSIONERS: Gina Houston - Chair, Acia Gray - Vice Chair, Keyheira Keys, Monica Maldonado, Felipe Garza, Heidi Schmalbach, Muna Hussaini, Celina Zisman, Faiza Kracheni, Sharron B Anderson, Nagavalli Medicharla AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Arts Commission Regular Meeting on May 19, 2025. DISCUSSION ITEMS 2. Report of the Art in Public Places Liaison concerning actions taking during the June 2, 2025 meeting of the Art in Public Places Panel by Commissioner Maldonado 3. Discussion on Calder Kamin’s canceled AIPP corridor project 4. Discussion of the City of Austin’s Art Policy goals 5. Discussion on HOT leftovers transparency request for potential emergency funding. 6. Presentation and Discussion of recommendations regarding Austin's support for independent artists and creative workers through its cultural funding programs by Jane Hervey, Founder & Director, Future Front STAFF BRIEFINGS 7. Staff briefing on the Cultural Arts Division contract with The Long Center by Erica Shamaly, Music & Entertainment Division Manager 8. Staff briefing regarding an update on the Hotel Occupancy Tax by Matthew Schmidt, Acting Cultural Arts Division Manager 9. Staff briefing regarding The Creative Reset by Morgan Messick, Assistant Director of ACME 10. Staff briefing regarding update on the Cultural Arts Funding Programs by Jesús Pantel, Cultural Funding Supervisor 11. Staff briefing regarding an update on Art in Public Places by Jaime Castillo, Art in Public Places Manager DISCUSSION AND ACTION ITEMS 12. Approve the Selection Process Recommendations for the Austin-Bergstrom International Airport (AUS) Airport Expansion & Development Program …
Cultural Funding Third Party Administrator Arts Commission Briefing Office of Arts, Culture, Music and Entertainment (ACME) June 16, 2025 Agenda – Cultural Funding Third Party Administrator 1. 2. Purpose Request for Qualifications 3. Master Agreement 4. 5. Roles & Responsibilities – City of Austin Roles & Responsibilities – The Long Center Purpose • City of Austin Purchasing personnel shortages made facilitating over 600 City of Austin contracts with Cultural Funding Grantees untenable • Ongoing Grantee contracting and payment delays were growing to the point that Grantee programs were at risk • Music Commission Recommendation 20201019-2bi stated that “The Fund should be administered by a local nonprofit organization having familiarity with Austin’s music community and demonstrated expertise in managing funding for various music and arts entities.” Request for Qualifications Solicitation No: RFQS 5500 TVN4006 • Purchasing invited 23 City of Austin Pre-Qualified Vendors to respond • Publish Date: 8/1/2022; Closing Date: 8/31/2022 (closing date extended by one week at the request of one of the respondents) • Purchasing received 1 complete response by the extended closing date (The Long Center) • Purchasing conducted a formal evaluation of the response with a panel of six EDD Staff • Response exceeded Purchasing’s requirements for City of Austin contracting Master Agreement • Master Agreement 5500 - NA230000017 was established between City of Austin Purchasing and The Long Center for an up to 5-Year term and $100,000,000 purchasing authority to cover expected admin expenses and grant budgets for FY2023, FY2024, FY2025, FY2026 and FY2027 • The Master Agreement’s scope of work details all potential administrative tasks that could be needed in a Fiscal Year • An annual contract amendment detailing scope updates, fiscal year grant budgets and required Administrator tasks is negotiated each fall based on the approved fiscal year budget just passed by City Council and fiscal year program guidelines • Each Fiscal Year Amendment includes detailed budgets, costs, and required tasks, which are listed in “Exhibit 2 - Cultural Funding Budget & Contractor Administration Fees” Roles & Responsibilities – City of Austin • Determines fiscal year grant award budgets for City Council approval • Creates / updates Cultural Funding program guidelines per fiscal year, including application scoring & evaluation processes and Awardee reporting requirements • Directs The Long Center on application & reporting build-out in Submittable • Applicant assistance lead creator and facilitator related to cultural funding program guidelines • Application evaluation creator …
Hotel Occupancy Tax Update Arts Commission Meeting May 19, 2025 Hotel Occupancy Tax – May 2025 Approved Budget Amended Budget May w/ Encumb Year-to-date w/Encumb Year-End Estimate Total Revenue $169,901,585 $169,901,585 $12,926,793 $117,947,091 $165,125,757 Transfer to Cultural Arts Fund $16,217,879 $16,217,879 $1,234,509 $11,263,947 $15,762,004 • Total HOT Collections May 2025 = $12,926,793 • 69% of FY25 Approved Budget of $169,901,585 • Cultural Arts Fund May 2025 = $1,234,509 C I TY O F A U S T I N Hotel Occupancy Tax Collections – Significant Contributing Events • Besame Mucho Festival – April 5 • Capitol 10K – April 6 • Texas Association of Museums 2025 Annual Conference – April 6-9 • ICRI 2025 Spring Convention – April 13-16 • Moontower Comedy Festival – April 9 – 19 • Austin Blues Festival – April 26-27 • Real Places Conference 2025 – April 23-25 AUS Passenger Totals: 1,875,980 (April 2025) C I TY O F A U S T I N HOT Cultural Arts Fund - FY25 C I TY O F A U S T I N Approved Budget for FY25: $16,217,879 FY25 HOT Cultural Arts Fund to date: $11,263,947 HOT Collections (FY22 – FY25) C I TY O F A U S T I N Questions? C I TY O F A U S T I N
Office of Arts, Culture, Music and Entertainment (ACME) Cultural Arts Funding Update JUNE 16, 2025 The Creative Reset Updates The Creative Reset: Community Engagement The ACME Program Funding evaluation is still underway Community Engagement that has informed the process • Focus Groups • One-on-ones • Meeting-in-a-box • Survey • Listening sessions (next one is tomorrow –June 17, 2025 @ the PDC) • Feedback via active Commission Working Groups ACME staff has been receiving, synthesizing, and incorporating the feedback into updates funding guidelines for FY25. The Creative Reset: Data Informed Additional Data the informs the Process • Historical Community Feedback (2020-2025) • Benchmarking look at peer cities • Information from The Long Center on Applications • Information from Law Department on HOT The Creative Reset Information Dashboard publicinput.com/a88770 The Creative Reset Timeline Goals Road to drafting guideline updates In progress this week First draft of updated guidelines: - - Next steps: Share with commissions and community for review and feedback Integrate feedback, review with Law department Send back to commissions to preview final version ahead of July Commission presentations - - ACME leadership plan to be back at the July meeting to present our final guidelines, requesting your support ahead of going to City Council at the July 24 meeting. AustinTexas.gov/acme/creative-reset Here’s what we’re hearing so far… - Historical feedback (2020- 2025) Focus groups - - One-on-one meetings Survey responses - Listening sessions - Stay in the Loop with ACME AustinTexas.gov/ACME Questions? Arts, Culture, Music and Entertainment (ACME) Thank You For Your Partnership
Office of Arts, Culture, Music and Entertainment (ACME) Cultural Arts Funding Update June 16, 2025 Agenda 1.Contracts & Payments 2.Cultural Arts Funding Updates 3.Grant Funded Activities Contracts & Payments Contracts & Payments (As of 6/12/25) FY23 Elevate FY23 Nexus (Fall/Winter) FY24 Nexus (Spring/ Summer) FY23-24 Thrive (Year 1) FY23-24 Thrive (Year 2) Total Contracts Signed & Processed Contracts Test payments issued & verified Payment 1 Issued Payment 2 Issued Payment 3 Issued 199 199 (100%) 199 (100%) 199 (100%) 198 (99%) 190 (95%) 51 51 (100%) 51 (100%) 51 (100%) 50 (96%) n/a 51 51 (100%) 51 (100%) 51 (100%) 46 (90%) n/a 36 36 (100%) 36 (100%) 36 (100%) 35 (97%) n/a See year 1 N/A N/A 35 (97%) 35 (97%) n/a Total Dist. to date Total Allocation $6,215,000 (99%) $6,250,000 $254,500 (99%) $255,000 $225,500 (88%) $255,000 $3,893,000 (99%) $3,816,500 (98%) $3,901,500 $3,901,500 *Each grant has a different reporting deadline. Final Payments are issued upon successful close out of Final Report. Cultural Arts Funding Updates Final Report Delinquency Process Final Activity • Or end of grant period Final Report due • 30 days after Final Activity, rounded to end of the month Delinquent Letter 1 sent Delinquent Letter 2 sent • 5 business days to • 10 business days to correct correct Delinquent Letter 3 sent • Immediate termination Final Report Delinquency History Out of 6,093 contracts • 0.049% in breach of contract ~$10,000 out of $136,197,269 • 0.0073% of awarded funds 3 terminated contracts in 20+ years Final Report Review Process All Final Reports are reviewed • Completed activities • Required questions • Logo and publicity statement • VisitAustin posting • Miles Partnership tourism videos • Expense Documentation Form 10% are audited • New grantee • New staff • Prior oversight considerations • Random Receipts and Expense Documentation Form Grant Funded Activities FY 24 – 25 Grantee Activities Mery Godigna Daily through June 30 Really Small Museum (District 1) – Ann & Roy Butler Trail 10th Annual Nourishing the Soul Juneteenth Festival June 18 Capitol View Arts (District 3) – The Historic Victory Grill The City We Built: Black Leaders of Austin June 18 Terry Mitchell (District 1) – Black Pearl Books Concerts for Human Harmony/Improvisational Soundscapes June 19 and 21 Cosmic Intuition Productions (District 3) – Monks Jazz Club FY 24 – 25 Grantee Activities Carrying the Torch June 20 Torch Literary Arts (District 7) – African …
Art in Public Places Resolution Response June 16, 2025 update Resolution No. 20250306-029 – Status Update 6/12 Phase 1 (March – May) Resolution + Program Assessment • • • Historical Data Benchmarking Reviewed current polices, contracts, programs Redlined current policies Review program needs Targeted focus groups (AIPP Panel Guidelines WG) Themes Local artist participation Lack of understand of % for Art program • • • • Recommendations • Update policies for clarity + inclusion • Update communications + marketing for transparency + education Explore resources for artists • T N E M S S E S S A T N E M E G A G N E S N O I T A D N E M M O C E R + S E M E H T Phase 3 (Sept-Dec) Phase 4 (2026) • Ordinance update (Council) • Guidelines and policy updates (Panel + Commission) • Launch Open Calls w/ changes from Phase 1 + 2 Announce + Implement new programs Community outreach Community outreach Phase 2 (June – August) Council Status Update Resolution Establish Cross-departmental • WG + action plan for implementation Review draft Ordinance, Guidelines policies recommendations • • Needs assessment plan + feasibility study • UT Landmarks assessment ACME Leadership Updates • Targeted focus groups (Stakeholder internal + external) Themes Lack of understand of % for Art program Artist support Recommendations Transparency of process Process flow chart Resources for artists • • • • • Resolution No. 20250306-029 – Phase 1 (March – May) Engagement • • AIPP Staff AIPP Panel Working Group Recommendations Programmatic Curatorial Services Art Call updates AIPP Panel name change Private Property Public Art support Program needs assessment • • • • • Communication/Marketing • Mentorship, trainings • • Non-AIPP funding resources for Contract review meeting artists Resolution Items P3 Integration Private Developments Flexible funding Art placement Artist barriers to apply Curatorial services Stakeholder engagement Private propertyy resources Contract updates (deaccession) Program Assessment Historical Data Benchmarking Reviewed current polices, contracts, programs Redlined current policies Review program needs • • • • • • • • • • • • • • Themes • • • Local artist participation Lack of understanding % for Art program Artist assistance with permitting, storage, or other delays at no fault of artist/AIP Recommendations Ordinance, Guidelines, Policy Inclusion of P3 requirement Encourage Private Development participation Clarity on total 2% cost Clarity on sponsor dept support …
Selection Process Recommendations for Phase III AUS Airport Expansion & Development Program AIPP Opportunities: Restroom Entries Agenda Item #11 Arts Commission Meeting June 16, 2025 Art In Public Places Austin-Bergstrom International Airport AUS-AIPP AEDP Phase III Artist Selection Panel Recommendations Sponsoring Department: Aviation Project Budget: Total $2,904,000 ➢ Restroom Entries: $80K (x 9 restroom sets) ➢ Amenity Lounges: Mobility Lounge & Sensory Lounge $546K (x 2 lounges) ➢ Spaces for Children: High Energy & Quiet Energy $546K (x 2 spaces) Council District: District 2 Project Manager: Alex Irrera 1 AUS-AIPP AEDP Phase III PROJECT BACKGROUND Commissioning bodies* sponsored an open call for Austin-based artists/artist- led teams to submit qualifications in consideration of collaboration, design, fabrication, and installation of new public art opportunities located throughout the new Concourse B and the new Arrivals and Departures Hall: two spaces for children, a sensory lounge, a mobility lounge and 18 restrooms. *The City of Austin Art in Public Places program (AIPP) of the Cultural Arts Division, Economic Development Department (EDD) and Austin- Bergstrom International Airport (AUS) 2 AUS-AIPP AEDP Phase III: Restroom Entries Restroom Entries (9 sets) • Sites: A/D Hall and Concourse B • Estimated Budget. $80K per restroom set • Project Summary. • This opportunity focuses on creating visually impactful restroom entrances to support intuitive wayfinding in the airport. • Artists should draw inspiration from Austin’s local culture, landmarks, history, flora, fauna, and environment. • Designs should feature harmonious themes and color palettes to enhance the traveler experience. • Up to nine artists will be selected, with one artist assigned to each set of restrooms. 3 AUS-AIPP AEDP Phase III SOLICITATION PROCESS: Open Call to Austin-Based Artists Evaluation Criteria • Professionalism and applicable experience • Technical skills and aesthetic appeal of past work • Consistent quality and production of artwork • Communication of ideas and intentions 4 AUS-AIPP AEDP Phase III: Restroom Entries SELECTION MEMBERS Voting Val Britton, Artist, Portland, OR Rex Hamilton, Artist, Austin, TX Leslie Moody Castro, Curator and Writer, Austin, TX & Mexico City, MX Non-Voting Advisory Robert Mercado, Program Manager / Architect, AUS Nick Garcia, Program Design Manager, AEDP, AUS Monica Maldonado, AIPP Panel Liaison 5 AUS-AIPP AEDP Phase III: Restroom Entries APPLICATION RESULTS 173 87 COMPLETED PHASE III APPLICATIONS ELIGIBLE RESTROOM ENTRY APPLICATIONS SELECTION RESULTS – RESTROOM ENTRIES MAY 22, 2025 Selection Panel Convened/Reviewed Eligible Completed Applications (4 hours) RECOMMNEDED ARTISTS – X1 RESTROOM SET EACH …
Selection Process Recommendations for Phase III AUS Airport Expansion & Development Program AIPP Opportunities: Amenity Lounges & Spaces for Children Agenda Item #12 Arts Commission Meeting June 16, 2025 Art In Public Places Austin-Bergstrom International Airport AUS-AIPP AEDP Phase III Artist Selection Panel Recommendations Sponsoring Department: Aviation Project Budget: Total $2,904,000 ➢ Restroom Entries: $80K (x 9 restroom sets) ➢ Amenity Lounges: Mobility Lounge & Sensory Lounge $546K (x 2 lounges) ➢ Spaces for Children: High Energy & Quiet Energy $546K (x 2 spaces) Council District: District 2 Project Manager: Alex Irrera 1 AUS-AIPP AEDP Phase III PROJECT BACKGROUND Commissioning bodies* sponsored an open call for Austin-based artists/artist- led teams to submit qualifications in consideration of collaboration, design, fabrication, and installation of new public art opportunities located throughout the new Concourse B and the new Arrivals and Departures Hall: two spaces for children, a sensory lounge, a mobility lounge and 18 restrooms. *The City of Austin Art in Public Places program (AIPP) of the Cultural Arts Division, Economic Development Department (EDD) and Austin- Bergstrom International Airport (AUS) 2 AUS-AIPP AEDP Phase III: Amenity Lounges & Spaces for Children Amenity Lounges (x2) • Mobility Assistance Lounge • Site: Departures Ticketing • Estimated Budget. $546K • Sensory Lounge • Site: Concourse B • Estimated Budget. $546K • Project Summaries Spaces for Children (x2) • High Energy • Site: Concourse B • Estimated Budget. $546K • Quiet Energy • Site: Concourse B • Estimated Budget. $546K • Project Summaries • Two signature lounges at AUS aim to enhance Guest Services by supporting passengers needing accessibility assistance. • Artistic interventions should help create welcoming, inclusive, and comforting environments for individuals with special needs and their families. • AUS is seeking to create two dedicated children's spaces that integrate play into the functional components of the artwork. • One space should promote high energy, movement, and exploration, while the other should offer a calming and serene experience. • Artists are encouraged to incorporate contemporary, whimsical concepts • Opportunities may involve collaboration with local subject matter experts using analog and/or simple digital interactivity. and artists with disabilities. • One or two artists or artist-led teams will be selected to design these • Two artists or artist-led teams will be selected—one for each lounge. distinct environments. 3 AUS-AIPP AEDP Phase III SOLICITATION PROCESS: Open Call to Austin-Based Artists Evaluation Criteria • Professionalism and applicable experience • Technical …
• Project: St John Redevelopment Site • Artist(s): Maxwell Emcays, Jessica Bell, & Olaniyi Akindiya • Phase: Artist Selection Process • Sponsoring Department: Financial Services Department • Project Budget: $250,000 • Council District: 4 • Project Manager: Ryan Runcie AIPP PANEL MEETING AGENDA ITEM 7 DATE:06/09/2025 St. John Redevelopment Site The St. John Redevelopment site is located at 7211 and 7309 North Interstate 35 (the former Home Depot & Chrysler Dealership). The improvements on the 19-acre mixed use plot of land include: • • • • • Affordable Housing Retail space Community clubhouse Existing park expanded Increased access to the park from Blackson Ave and St John Blvd. Art In Public Places Request for Qualifications (RFQ) Project Goals • A work of art of redeeming quality that advances public understanding of visual art and enhances the aesthetic quality of public places Honors the St John neighborhood’s history and legacy Conceptualizes a strong overall artwork design approach that integrates with the site and surrounding natural environment Is easily maintained and vandal resistant in an exterior environment Is permanent with an expected life span of at least 20 years • • • • Request for Qualifications 2025 Open to Texas-based artists from 2/03/25 to 3/15/25 Artist Information Meeting 2/17/25 29 eligible applicants Selection of three artists to interviews 4/15/25 Interviews held 5/30/2025 Budget – $250,000 Sponsor Department – Financial Services Department (FSD) 3 Artist Selection Panelists Voting Panelists • Arielle Austin, practicing artist • Damon Moseley, practicing artist • Nailah Sankofa, practicing artist Non-Voting Panelists • Dr. Patricia Alford, Community Member • Raymond Castillo, Community Member Emilie Young, Community Member • Stephanie Lemmo, LA-N-D • • Callie Phillips, Greystar • Carson Chapman, TBG Partners City Staff • Christine Fruendl, FSD Project Manager 4 St John Redevelopment Site R E C O M M E N D E D A R T I S T Maxwell Emcays Selection Panel Comments: “Maxwell Emcays' presentation was the most impressive, thorough, relatable and well- thought out. His vast past public art experience, knowledge and creative technical skills as well as his visit to Austin to personally tour the St. John's Redevelopment project site further emphasized his professionalism, community engagement and ability to design, coordinate/manage, implement, complete and navigate the various complex aspects of this AIPP project. “ “I believe he made a compelling case for what role public art could play …
6/16/25, 2:58 PM Mail - Varela, Jesus - Outlook Outlook Fw: Request to add these questions to the agenda as an item called "HOT leftovers transparency -- > emergency funding?" From Anderson, Sharron - BC <BC-Sharron.Anderson@austintexas.gov> Date Mon 6/16/2025 2:48 PM To Cc Varela, Jesus <Jesus.Varela@austintexas.gov> Houston, Gina - BC <BC-Gina.Houston@austintexas.gov>; Means, Angela <Angela.Means@austintexas.gov> Hi, Jesús. Please add the email below, a seconded request for specific information in Agenda Item number 5, to the official back-up for the meeting. Thank you, Sharron From: Anderson, Sharron - BC Sent: Friday, June 6, 2025 5:48 PM To: Schmidt, Matthew <Matt.Schmidt@austintexas.gov>; Shamaly, Erica <Erica.Shamaly@austintexas.gov>; Varela, Jesus <Jesus.Varela@austintexas.gov>; Pantel, Jesus <Jesus.Pantel@austintexas.gov>; Bobby Garza <bgarza@thelongcenter.org> Cc: Houston, Gina - BC <BC-Gina.Houston@austintexas.gov>; Duchen, Marc <marc.duchen@austintexas.gov>; Grant, William <william.grant@austintexas.gov>; Falgoust, Neal <Neal.Falgoust@austintexas.gov> Subject: Request to add these questions to the agenda as an item called "HOT leftovers transparency --> emergency funding?" Hello, Jesús. Please add this item to the agenda for the Arts Commission meeting on June 16, 2025: "HOT leftovers transparency request for potential emergency funding." I've cced Gina Houston here, who expressed an interest in providing a second. The following questions are posed here to Matthew Schmidt, Erica Shamaly, Jesús Pantel, and third- party Long Center Chief Program Officer, Bobby Garza. NOTE: If thorough answers to these questions require Long Center staff or any other City employees (such as Legal) to appear at the Arts Commission meeting on June 16, we respectfully request that those arrangements be made by City Staff early in the coming week — so that there are no questions on this list for which the answer will be, “We don't know — the Long Center handles that.” We encourage Long Center staff to attend this Arts Commission meeting to ensure the most thorough discussion. We request that the answers to these questions be included in the backup for the June 16 meeting, which means they should be sent in a reply to this thread (ccing Jesús Varela) by Wednesday, June 11. (Please confirm that this timing is correct for inclusion in backup, Jesús.) Thank you so much, everyone. 1. How many total HOT-funded grants (ie, Arts/Culture [Nexus, Elevate, Thrive], Live Music, Heritage, CSAP) from the 2022/2023 cycle (which should have been closed out in calendar year 2024) are incomplete as of today (no final report/last 10% went unpaid)? https://outlook.office365.com/mail/inbox/id/AAQkAGQzZTAxYTc4LTQ4NmQtNDM0Yy05NTNkLTk0ZjJlNzRmNTAzMAAQALpnN7bktEhBjdewY3%2B3p… 1/3 6/16/25, 2:58 PM Mail - Varela, Jesus - Outlook We are …
Questions from the Arts Commission on HOT funded grant contracts Submitted by Commissioner Sharon Anderson, via email on Friday June 6 1. How many total HOT-funded grants (i.e., Arts/Culture [Nexus, Elevate, Thrive], Live Music, Heritage, CSAP) from the 2022/2023 cycle (which should have been closed out in calendar year 2024) are incomplete as of today (no final report/last 10% went unpaid)? [complete tally of programs, divided by grant category] Status of final payments for active contracts for all ACME Funding programs Key terms for this matrix on contracting: 1. Forfeited: Grantee proactively gave up award; Unresponsive 2. Open Contracts: Granted an extension; Still within their new terms 3. Noncompliant: Not submitted Final Report; Noncompliant, Responsive; Noncompliant, Unresponsive; Noncompliant, Extension Expired 2. Leftovers: Those 12 total unsatisfied contracts equal how many total dollars of unclaimed HOT funds (i.e., the 10% left in the funding buckets by all HOT grantees who abandoned their final reports in breach of contract)? - Total cost of leftover funds as of June 9, for awardees who have been marked as “forfeiting” their funds is $100,000 total. (*$70,000 is for Live Music Fund, and cannot be used for Cultural Arts) - Contracts actively being worked with to move towards final report compliance (but currently marked as noncompliant) is $847,500 total (*$550,000 is specific to Live Music Fund, and cannot be used for Cultural Arts) 3. Please clarify where these leftover dollars are located? Some of the funds are with The Long Center, and some are still within the ACME division budgets. We typically send money over as we are getting ready to distribute funds (communicating within Department level finance, City of Austin corporate level budget office, and The Long Center finance team). Funding that is “left over” in one fiscal year is typically incorporated into the following fiscal year for use. For the question of “can we pull the funds together and create a new funding program”: Not if it’s already been encumbered for another use; other funds could possibly be pulled and reassigned in our budget, but it would not be a quick process and would require program development, vetting, and contract development/management to ensure compliance as with all other funding mechanisms. Additionally, we fully expect Final Reports to be successfully submitted. It is an extreme rarity in our funding history that we can’t work with awardees to ensure contract compliance. 4. How is the City …
