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Recommended Updates to AIPP Policies Arts, Culture, Music and Entertainment Art in Public Places | 12/15/2025 How’d we get here? Fall 2024 Interest from AIPP Panel to review Guidelines January 13, 2025 AIPP Panel approves Airport Phase I Artist Selections January 14, 2025 Panel Retreat Establish Guidelines Working Group January 30, 2025 City Council approved Convention Center Deaccessions February 2025 Austin Airport Artist Selections RCA pulled from Council agenda February 4, 2025 Past Matters starts Collection Survey February 24, 2025 February 24, 2025 Office of Arts, Culture, Music Office of Arts, Culture, & Entertainment created Music & Entertainment created March 6, 2025 City Council Resolution to assess the AIPP Ordinance & Guidelines April 7, 2025 AIPP Panel approves Airport Phase II Artist Selection March 2025 ACME leadership, City Manager, & City Council explore options to save artworks at Convention Center April 22, 2025 Artworks removed from Convention Center May 21, 2025 ACME Creative Reset launches June 5, 2025 City Council item to approve Airport Phase I and Phase II Artist Selections 2 Resolution No. 20250306-029 Phase 1 (March – May) Resolution + Program Assessment • Historical Data Benchmarking • Reviewed current polices, • contracts, programs Redlined current policies Reviewed program needs • • Targeted focus groups AIPP Panel Guidelines WG Themes Local artist participation Lack of understand of % for Art program Recommendations Update policies for clarity + inclusion Update communications + marketing for transparency + education Explore resources for artists • • • • • T N E M S S E S S A T N E M E G A G N E + S E M E H T S N O I T A D N E M M O C E R Phase 2 (June – August) Council Status Update Resolution • • Establish Cross-departmental WG + action plan for implementation Review draft Ordinance, Guidelines, and policies recommendations • Needs assessment plan + feasibility study UT Landmarks benchmarking ACME Leadership Updates Targeted focus groups Stakeholder internal + external Themes Lack of understand of % for Art program Artist support Recommendations Transparency of process Process flow chart Resources for artists • • • • • • • • Phase 3 (Sept-Dec) Policies Adoption Cross-departmental working group finalizes recommendations LAW Review • CMO + Director Updates • • Ordinance Adoption (Council) • Guidelines and policy updates (Panel + Commission) • • • • • Programmatic Updates Contract changes clarifying artist roles/responsibilities Pilot maintenance annual report Artist + Art Call tiering AIPP Flow Chart Communication Updates Updated webpage with artist resources • Outreach for Open Calls Phase 4 (2026) • • • Launch Open Calls w/ changes from Phase 1 – 3 Announce + implement new programs Evaluate mentorship programs Community outreach 3 Resolution No. 20250306-029 AIPP Ordinance in 1985 to direct inclusion of works of art in construction projects in order to expand the citizens of Austin experience with visual art and to stimulate the vitality and economy of the City while enhancing Austin’s standing as a national leader in the arts 4 Resolution No. 20250306-029 Review Chapter 7-2 (Art in Public Places) and associated program guidelines and present recommended changes to the Arts Commission and the Economic Opportunity Committee of Council, that achieve the following: • • Include public-private partnership capital projects, while exempting affordable housing costs, where applicable, and providing a process for alternative compliance that meets or exceeds City standards; Include a review of public art requirements in other private development regulations and programs, including but not limited to planned unit developments, density bonus programs, and Cultural Districts; • Allow flexibility for the use of funds for maintenance, relocation; conservation, storage, deaccession and re-installation of artwork; 5 Resolution No. 20250306-029 Review Chapter 7-2 (Art in Public Places) and associated program guidelines and present recommended changes to the Arts Commission and the Economic Opportunity Committee of Council, that achieve the following: • Allow greater flexibility for the use of funds in the nearby vicinity of projects, or in any publicly accessible or visible areas of properties owned by the City, if it improves public visibility and engagement. For the purposes of this policy, City-owned property includes sites secured through long term easements or controlled by local government corporations including, but not limited to, the Austin Housing Finance Corporation, Austin Public Facility Corporation, and Austin Housing Public Facility Corporation; • Allow the solicitation of curatorial services as a delivery model for major projects; and • Further address potential obstacles to local participation by artists and fabricators. 6 Resolution No. 20250306-029 Further resolved: • The City Manager is directed to explore opportunities to support funding and other assistance for the creation, maintenance, or preservation of artwork, such as murals, that enhance public spaces but are presented on private property. • The City Manager is directed to engage stakeholders who have experienced the removal, defacement, or destruction of public art, and engage stakeholders whose pieces have been successfully moved, restored, or amicably retired - whether the property is public or privately held but publicly significant. 7 Resolution No. 20250306-029 Ordinance, Guidelines, Policy Updates • Program & Ordinance Review • • Regulatory Alignment • Maintenance, Conservation & Flexibility Integration into Public-Private Partnerships (P3s) Programmatic Updates • Curatorial Services & Project Delivery • Private Property Public Art Support Communication Updates • • Artist Communication & Contract Clarity Increase Local Artist Participation 8 Item 11 Recommended Updates to AIPP Policies Ordinance, Guidelines, & Policy Updates Recommend language updates throughout • AIPP Panel to AIPP Committee • AIPP Administrator to AIPP Program Manager • AIPP spelled out (Art in Public Places) • Update EDD to ACME • Update CAD to AIPP Program • Update Prospectus to Art Call • Update Mid-Design to Concept • Update jury to artist selection panel (selecting artist for commissions) • Update jury to special working group (donations and loans) • Consistent language of Sponsor Department 10 Ordinance Updates Incorporate P3 requirement of 2% allocation (CIPs utilizing alternate delivery models) Incorporate encouragement of private developments to include 2% allocation Revised and/or new language • Updated and added definitions • • • Removal of Austin Water cap ($300k) and alternate compliance language • Pool unused project funds without legal restriction for flexible use • Update budget estimates to art budget • Update construction capital project cost calculation • Art placement expansion • Maintenance and repairs, define responsibilities, pilot annual maintenance report • Update fee waivers to include any fees • Artworks are City property, AIPP are stewards of collection 11 Guidelines Updates (1/2) Revised and/or new language • Definition updates and additions • 2% appropriation = capital project cost, including project increases approved by Council • • • Unused funding w/o legal restrictions may be pooled to support AIPP Program • Future Bond appropriations may pool 2% appropriations within each Proposition to create one or Incorporate P3 requirement for 2% allocation, encourage private developments 2% allocation Incorporate alternate compliance language for Austin Water several projects connected to the Proposition (Public Art as project in each Prop) 12 Guidelines Updates (2/2) Revised and/or new language • AIPP Project inclusion of art in CDs and project manual as applicable • Artist Selection panelist fee increase to $400/day from $250/day • Artist presentation to AIPP Committee during design • Require CIPs to include AIPP project in construction schedule • Encourage departments to collaborate with artist to maximize art investment • Define routing maintenance of sponsor department, pilot annual maintenance report of artwork conditions, require logistical assistance when applicable • Update deaccession language in the case artwork cannot be repaired • 2% allocation eligible monies include AIPP staff, marketing, and communications 13 Acquisition & Deaccession Policy Updates Methods of Acquisitions • Add language stating artworks acquired into the collection are the sole property of the City of Austin and they can manage them according to the policy 14 Loan & Donation Policy Updates II. Definition of Terms • Remove Cultural Arts Division (CAD) • Add Art in Public Places Program III. Guidelines for Artwork Donations • Review Process, Step 6b add language for the life of the artwork V. Artwork Donations and Loans Review Criteria • Subsection 5.a, add language for the life of the artwork 15 Bylaws Art in Public Places Panel Section I Purpose • Recommend updating goals to match goals in Guidelines • Subsection B updates to primary functions/responsibilities • Update item 4, Advise artist selection process, recommend artist selection panelists, and review artist selection panel’s recommendation for all Art in Public Places projects • Add language item 5, ask question related to project design, fabrication, and implementation • Update item 6, report on annual basis vs biannual basis Article VII Committees (change to Working Groups) • Update to special committees to special working groups 16 Item 11 Recommended Updates to AIPP Policies Programmatic Updates Curatorial Services • No change needed, option available under ordinance • Open, roster, invitational, direct select Project Delivery • • • • Contractual requirement recommendations Art Call recommendations AIPP Panel Committee recommendations Provide professional opportunities for local artists and fabricators Private Property Public Art Support Identify budget needs for implementation 18 Communication Updates Address obstacles to local artist and fabricator participation • Marketing, mentorship, trainings, etc. Explain rights/responsibilities of commissioned artists Contract review meeting with commissioned artists • Explore funding and support on private property • Provide resources on website: Neighborhood Partnering Programs, Artbox Program, Cultural Arts Funding, Cultural Districts Engage stakeholders (removal, destruction, relocated artworks) 19 Next Steps Ordinance Adoption • • • AIPP Panel – December 1, 2025 Arts Commission – December 8, 2025 City Council – December 11, 2025 changed to January 22, 2026 Guidelines and Policy Revisions AIPP Panel – February 2, 2026 • Arts Commission – February 23, 2026 • Motion: recommend updates to Chapter 7-2 (AIPP Ordinance) as presented 20