Arts Commission Special Called Meeting of the Arts Commission - This meeting will be held with some members attending in person and others attending remotely
ARTS COMMISSION MEETING December 15, 2021 AT 6:00 PM Austin City Hall, Council Chambers, Room 1001 301 W 2nd Street, Austin, Texas 78701 Some members of the Arts Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live CURRENT BOARD MEMBERS: Michelle Polgar – Chair, Celina Zisman – Vice Chair, Brett Barnes, Jaime Castillo, Lulu Flores, Felipe Garza, Acia Gray, kYmberly Keeton, Amy Mok, Heidi Schmalbach, Rick Van Dyke AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES a. Approve the minutes for the regular Arts Commission meeting on: i. October 18, 2021 ii. November 15, 2021 2. CHAIR’S REPORT a. Updates b. Art in Public Places Liaison Report - Commissioner Barnes c. Downtown Commission Report – Commissioner Keeton d. AEDC/Cultural Trust Advisory Committee Report – Carl Settles 3. STAFF BRIEFINGS Program Manager Department Director Manager a. ARPA and Non-Profit Relief Funding Update – Laura Odegaard, Cultural Investment b. Hotel Occupancy Tax Update – Sylnovia Holt-Rabb, Acting Economic Development c. Cultural Funding Review Process Update – Meghan Wells, Cultural Arts Division d. Art in Public Places Program Update – Sue Lambe, Art in Public Places Program Manager 4. SPECIAL PRESENTATIONS Corporation 5. OLD BUSINESS a. Austin Cultural Trust RFP—Anne Gatling Haynes, Austin Economic Development b. Miriam Conner for Public City - Public City Project Update a. Discussion and Possible Action on Working Groups and Working Group Updates i. Joint Working Group for Joint Cultural Committee with Commission Chair Polgar, Commissioner Castillo (chair) and working group members from the Quality of Life Commissions ii. Joint Music/Arts Commission Working Group to identify additional funding resources and strategies beyond HOT with Commissioner Schmalbach (chair), and Commissioners Castillo, Flores, Zisman and members from the Music Commission iii. Quarterly Arts Community Commission Meet-ups Working Group with Commissioners Barnes, Castillo, Garza and Gray iv. Equity Working Group with Community Arts leaders of the BIPOC/LGBTQIA/Disabilities Community/Women with Commissioners Polgar, Castillo, Keeton, Gray, and community members v. Emergency Funding and Proactive Strategies for Future Funding Working Group with Commissioners Barnes, Flores, Schmalbach, Van Dyke, and Zisman (chair) vi. Art Neighborhoods Working Group with Commissioners Gray, Mok, Zisman, and Van Dyke (chair) vii. Public Private Partnership (P3) working group …
Implementing inclusive and equitable public development services as a non-profit partner to the City of Austin December 15, 2021 Cultural Trust Update Austin Cultural Trust Austin EDC Cultural Trust | 2 ....it’s just the beginning! Austin EDC Cultural Trust | 3 Program Priorities • Facilitating the acquisition and preservation of existing cultural arts and music venues as well as the creation of new cultural arts and music venues that are affordable and available for use by organizations and the public benefit the City's creative and cultural communities. • Achieve diversity, equity and inclusion, including by addressing past inequities experienced by underserved, under-represented, and marginalized individuals and groups. • Provide permanent affordability for cultural and creative purposes. • Create a sustaining pipeline of Cultural Trust infrastructure as funding sources continue to become available. Austin EDC Cultural Trust | 4 Initial Program Summary-Clarification Current Cultural Trust Funding: To advance acquisition, bricks & mortar projects for permanent affordability Creative Facilities Bond 12 M Iconic Venue (HOT) COA Budget Stabilization (HOT-Iconic Venue Fund) 2.4 M 2.5 M Projects that support the preservation, restoration, acquisition, construction, improvement, enlarging, equipping, repairing, operating or maintenance of facilities that support the arts/culture and music Projects that provide a value to tourism, demonstrate need for assistance to avoid loss of venue, interest in serving as an iconic tourist business success. Austin EDC Cultural Trust | 5 ELIGIBLE USES & FUND APPLICABILITY FINALIZED IN PROJECT DUE DILIGENCE RFP Structure Summary Competitive RFP to fund two types of projects EXISTING OPERATOR VENUE ACQUISITION: NEW SHARED SPACE VENUE DEVELOPMENT: Outcome: Acquire venues with associated qualified operators for long-term ownership by the City of Austin for the preservation of existing creative and iconic venues Priority: Financial and Operating Capacity Outcome: Provide affordable multi-use space for cultural organizations with a focus on diversity, equity, and inclusion. Priority: Policy Goal Alignment Anticipated outcome: 1-2 existing venues saved Potential funding source: Iconic Venue Fund ("HOT") & Creative Facilities Bond (“CFB”) Anticipated Outcome: 4-6 organizations sharing 2 AEDC managed spaces Potential funding source: Creative Facilities Bond ("CFB") Austin EDC Cultural Trust | 6 RFP Evaluation Criteria: RFP Existing Venue 70% Business Capacity: Financial Capacity Operating Capacity Respondent Experience/Mgmt Team Site Control Clustering/Visibility 30% Policy Alignment: Diversity Equity & Inclusion Community Impact New Venue 35% Business Capacity: Financial Capacity Operating Capacity Clustering/Visibility 65% Policy Alignment: Diversity Equity & Inclusion Community Impact Austin EDC Cultural Trust | 7 Key …
Hotel Occupancy Tax Update Sylnovia Holt Rabb, Deputy Director Economic Development Department December 15, 2021 C I T Y O F A U S T I N EC ON OMI C D EVEL OP M EN T 1 Hotel Occupancy Tax – October 2021 Hotel Occupancy Tax Fund Month End October 2021 Close II Tfr to Cultural Arts Fund Approved Budget 6,660,189 Amended Budget 6,660,189 November w /Encumb Year-to-date w /Encumb 189,819 189,819 Year-End Estimate 6,660,189 Year-End Variance Fav(Unfav) Year-End % Variance Fav(Unfav) C I T Y O F A U S T I N EC ON OMI C D EVEL OP M EN T 2 Hotel Occupancy Tax – November 2021 Hotel Occupancy Tax Fund Month End November 2021 Close II Tfr to Cultural Arts Fund Approved Budget 6,660,189 Amended Budget 6,660,189 November w /Encumb Year-to-date w /Encumb 1,870,946 2,060,766 Year-End Estimate 6,660,189 Year-End Variance Fav(Unfav) Year-End % Variance Fav(Unfav) C I T Y O F A U S T I N EC ON OMI C D EVEL OP M EN T 3 Hotel Occupancy Tax – November 2020 Hotel Occupancy Tax Fund Month End November 2020 Close II Tfr to Cultural Arts Fund Approved Budget 7,790,403 Amended Budget 7,790,403 November w /Encumb Year-to-date w /Encumb 91,162 793,156 Year-End Estimate 7,790,403 Year-End Variance Fav(Unfav) Year-End % Variance Fav(Unfav) C I T Y O F A U S T I N EC ON OMI C D EVEL OP M EN T 4 Questions? C I T Y O F A U S T I N EC ON OMI C D EVEL OP M EN T 5
Program Update Art in Public Places S U E L A M B E , A I P P P R O G R A M M A N A G E R Program Update 1. AIPP Dashboard 2. LaunchPAD and TEMPO evaluation underway 3. Recently Installed artwork Dashboard for Art in Public Places in progress National Artists Austin-based Artists Artists identifying as "White" Some Data refinement still to do! Artists Identifying as "Black" Artists Identifying as "Hispanic/Latinx" Artists from District 3 Artists from District 1 Searching by Artwork Type Program Update LaunchPAD and TEMPO Reviews LaunchPAD (Public Art Duo) is a professional development opportunity for artists to: • gain expertise needed to compete for larger commission public art projects “Anything is possible if you are committed to your vision.” art project • provide services benefitting a large budget public Starting in 2016 For projects with AIPP budget of $200K+ • • • As approved by AIPP Panel + Arts Commission • Flat fee of $15K What we’ve learned CLARITY NEEDED Exact tasks LP artist performs can become unclear This has been a great program, training five Austin artists. SIMPLIFY Task "assignment" is a bit complicated WHO IS THIS FOR? Perception that artists with no experience should apply PARTNERING Pairing artists can be tricky ROI Are we training enough artists for the cost and staff time of the program? But can we do better? • Program Evaluation • Train more artists? • Is this program serving local underrepresented artists? Interview commissioned artists and LaunchPAD artists to improve • Next step - take what we’ve learned and innovate Conversations with Margie Reese about the TEMPO Program… ensuring that we are consistently inviting underrepresented artists to apply for commissions in all budget ranges. TEMPO Program Cultural Equity Review Color Field by Agustina Rodriguez, TEMPO 2017 Budget $10,000 Everywhen by Agustina Rodriguez, 2020 Budget $90,000 TEMPO Cultural Funding Equity Review Process FOCUS GROUP/ TEMPO Cultural Funding Equity Review Process Veronica Ceci Jacob Villanueva Amy Scofield Tammie Rubin Lucas Aoki Melissa Borrell Jaime Castillo Focus Group was asked: 1. What does TEMPO do well? 2. Where does TEMPO fall short? 3. What do you see as the greatest barriers to change? 4. How can we address opportunities to change these barriers? TEMPO Cultural Funding Equity Review Process SURVEY/ TEMPO Cultural Funding Equity Review Process Survey: 44 Respondents out of +/-110 Invitees Rank the following …
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