Applicant Review Panel Friday, May 10, 2013 6pm City Hall, Boards & Commissions Room 1101 301 W. 2nd Street, Austin, TX 78701 Members: Michelle DeFrance Carol Feller Caroline Limaye CALL TO ORDER 1. CITIZEN COMMUNCIATION: GENERAL (Please limit to 3 minutes per speaker) 2. APPROVAL OF MINUTES – Approve minutes of April 19, 2013 regular meeting. 3. NEW BUSINESS The ARP may discuss and take action on the following agenda items A. Review list of applicants after strikes B. Panel member’s interpretive writing regarding the selection process 4. OLD BUSINESS A. Presentation of the recommended list to City Council B. Finalize format of letters to applicants who were not selected C. Review ARP work plan and future meeting dates 5. FUTURE AGENDA ITEMS Request future agenda items, information, and reports ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Jawana Gutierrez at 512-322-6596 for additional information. TTY users route through Relay Texas at 711. Questions regarding the Applicant Review Panel may be directed to Jawana Gutierrez at 512-322-6596.
Page | 1 Applicant Review Panel Meeting Minutes Friday, May 10, 2013 The Applicant Review Panel convened in a regularly called meeting on Friday, May 10, 2013 6:00 p.m. at City Hall’s Board and Commissioner’s Room #1101, 301 W 2nd St, Austin, TX 78701 Meeting was called to order at 6:00 pm by Jawana JJ Gutierrez, ARP staff liaison. COMMITTEE MEMBERS IN ATTENDANCE: Michelle DeFrance Carol Feller Caroline Limaye 1. CITIZEN COMMUNICATION: Brad Parsons, Steve Bickerstaff, Edwin English 2. APPROVAL OF MINUTES: The draft minutes for the regular ARP meeting on May 3rd were reviewed and approved. Member Limaye motioned to approve the minutes with the proposed amendments, member DeFrance seconded. Motion was passed on a vote of 3-0. 3. NEW BUSINESS: The ARP may discuss and take action on the following agenda items: A. Review list of applicants after strikes Upon review of the list of applicants that were removed, Liaison Gutierrez noted that one of the applicants that was on the removal list had withdrawn, thereby leaving panel members with the task of removing an additional applicant. Member Limaye motioned to remove application #115, member DeFrance seconded. Motion was passed on a vote of 3-0. The list is now down to 58 applicants, but the final list of 58 applicants will not be finalized until the next meeting on May 16th. B. Panel member’s interpretive writing regarding the selection process Panel members discussed and decided to work on a draft of their individual interpretive process regarding their selection process, including recommendations for process improvements and lessons learned. Drafts will be submitted to Liaison Gutierrez who will then combine their drafts into one final document; Liaison Page | 2 Gutierrez will try to get the document back to the panel members before the next meeting. 4. OLD BUSINESS A. Presentation of the recommended list to City Council Review of the recommendation letter to be sent to City Council. Liaison Gutierrez will check with the Legal team to see if the word ‘resolution” rather than “submission” can be used in the letter and will send an email to the panel members letting them know if it can be used and will check what the panel members preference will be. The panel members will vote and decide at the next meeting the terminology they wish to use. The panel members agreed to include the list of applicants in an attachment. This …
Page | 1 Applicant Review Panel Meeting Minutes Friday, May 3, 2013 The Applicant Review Panel convened in a regularly called meeting on Friday, May 3, 2013 6:00 p.m. at City Hall’s Board and Commissioner’s Room #1101, 301 W 2nd St, Austin, TX 78701 Meeting was called to order at 6:00 pm by Jawana JJ Gutierrez, ARP staff liaison. COMMITTEE MEMBERS IN ATTENDANCE: Michelle DeFrance Carol Feller Caroline Limaye 1. CITIZEN COMMUNICATION: Edwin English 2. APPROVAL OF MINUTES: The draft minutes for the regular ARP meeting on April 26th were reviewed and approved. Member Limaye motioned to approve the minutes with the proposed amendments, member DeFrance seconded. Motion was passed on a vote of 3-0. 3. NEW BUSINESS: The ARP may discuss and take action on the following agenda items: A. Summary of Round 2 Scoring-review and preparation for Round 3 Panel members reviewed the remaining list of 73 applicants after two rounds of scoring. Panel members Limaye and DeFrance each selected 5 applicants to strike from the list, bringing the total down to 63. The panel members discussed selecting 58-non student applicants from the list and the top 2 student applicants. Member DeFrance motioned to include 2 students, and 58 non-students in the final list of 60 recommended applicants, member Feller seconded. Motion was passed on a vote of 2-1. It was also agreed that member Feller will choose 5 applicants to strike and will provide her list to Liaison Gutierrez by the next meeting. Page | 2 B. Presentation of the recommended list to City Council Panel members discussed and reviewed a recommendation template to be given to the Board/Commission. The panel members decided to create a draft of their own recommendation letter and will discuss the details/content of the draft further in the next regularly scheduled ARP meeting. 4. OLD BUSINESS A. Finalize format of letters to applicants who were not selected Panel members reviewed the format and content of the draft letter that will be sent to the non-selected applicants. The panel members made suggestions for revisions; Liaison Gutierrez will bring the revised letter to the next meeting for the panel members’ final approval. B. Review ARP work plan and future meeting dates Liaison Gutierrez discussed the ARP meeting schedule for the month of May. A list of final applicant recommendations must be adopted by the panel on May 16th. The list should be submitted to …
