Applicant Review Panel Friday, April 26 2013 6pm City Hall, Boards & Commissions Room 1101 301 W. 2nd Street, Austin, TX 78701 Members: Michelle DeFrance Carol Feller Caroline Limaye CALL TO ORDER 1. CITIZEN COMMUNCIATION: GENERAL (Please limit to 3 minutes per speaker) 2. APPROVAL OF MINUTES – Approve minutes of April 19, 2013 regular meeting. 3. NEW BUSINESS The ARP may discuss and take action on the following agenda items A. Review demographic data for Austin area precincts B. Summary of Round 1 application scores and begin Round 2 C. Letters to applicants who were not selected 4. OLD BUSINESS Review ARP work plan and future meeting dates 5. FUTURE AGENDA ITEMS Request future agenda items, information, and reports ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Jawana Gutierrez at 512-322-6596 for additional information. TTY users route through Relay Texas at 711. Questions regarding the Applicant Review Panel may be directed to Jawana Gutierrez at 512-322-6596.
Page | 1 Applicant Review Panel Meeting Minutes Friday, April 26, 2013 The Applicant Review Panel convened in a regularly called meeting on Friday, April 26, 2013 6:00 p.m. at City Hall’s Board and Commissioner’s Room #1101, 301 W 2nd St, Austin, TX 78701 Meeting was called to order at 6:01 pm by Jawana JJ Gutierrez, ARP staff liaison. COMMITTEE MEMBERS IN ATTENDANCE: Carol Feller (Absent) Caroline Limaye Michelle DeFrance 1. CITIZEN COMMUNICATION: Brad Parsons, Edwin English, Peg “Seaufy” Frey 2. APPROVAL OF MINUTES: The draft minutes for the regular ARP meeting on April 19th were reviewed and approved. Member Limaye motioned to approve the minutes, member DeFrance seconded. Motion was passed on a vote of 2-0. 3. NEW BUSINESS: The ARP may discuss and take action on the following agenda items: A. Review demographic data for Austin area precincts The Panel reviewed a map depicting the locations of the top scorers from Round 1. The Panel requested that Liaison Gutierrez obtain current data of Austin’s population. The Panel reviewed the student rankings provided by members Limaye and DeFrance, the rankings show no similarities, therefore it was decided that member Feller’s information is needed to determine the overall student ranking. B. Summary of Round 1 application scores and begin Round 2 Review of Round 2 scores and reconsidered applicant scores from Round 1 by members Limaye and DeFrance. The addition of the “reconsidered” applications created more than 60 chosen applicants, it has been decided that the next round will be the striking round. Each panel member will have list of five to strike in accordance with the criteria set forth in the City charter, panel members will choose their own method of deciding who to strike based on the criteria. Liaison Gutierrez Page | 2 will contact the Auditor’s office to review the policy with regards to alternates if the selected student receives a strike from Council. C. Letters to applicants who were not selected A review of a draft letter written by member Limaye to send to the non-selected applicants; Liaison Gutierrez will work with the City of Austin’s Communication team to draft the letter-head format. Further discussion of the draft letter will be addressed at the next meeting, and a vote will be taken to approve the format. It was determined that the letter will be mailed to the non-selected applicants after the Council work session on May …
Page | 1 Applicant Review Panel Meeting Minutes Friday, April 19, 2013 The Applicant Review Panel convened in a regularly called meeting on Friday, April 19, 2013 6:00 p.m. at City Hall’s Board and Commissioner’s Room #1101, 301 W 2nd St, Austin, TX 78701 Meeting was called to order at 6:02 pm by Jawana JJ Gutierrez, ARP staff liaison. COMMITTEE MEMBERS IN ATTENDANCE: Carol Feller Caroline Limaye Michelle DeFrance (Absent) 1. CITIZEN COMMUNICATION: Roger Borgelt, Brad Parsons, Steve Bickerstaff 2. APPROVAL OF MINUTES: The draft minutes for the regular ARP meeting on April 8th were reviewed and approved. Member Limaye motioned to approve the minutes, member Feller seconded. Motion was passed on a vote of 2-0. 3. NEW BUSINESS: The ARP may discuss and take action on the following agenda items: A. Review demographic data for Austin area precincts Liaison Gutierrez received demographics from the City demographer and is still working on the data, but noted she will provide at the next meeting a data set for each precinct, and will also forward the information before the next meeting to the panel members so that the members can have it for preparation at the next meeting. Page | 2 B. Summary of application scores for precinct 4 and students Liaison Gutierrez reviewed the scores from Precinct 4, students, and the applicants from Williamson County. Liaison Gutierrez said she also included the breakdown of applicants by gender and race as previously requested at the last meeting, and will go back and add this breakdown to the other previous scored precincts as well. Liaison Gutierrez noted that her action item is to provide to member Feller the revised applicant list from the Auditor’s office, which includes the one late applicant. Upon review of the scores, member Limaye proposed to adopt a strategy to promote one student going forward in this round and for one student to go forward in the next round; member Feller agreed on this proposal. Top three students from each precinct will be ranked from 1-3, with 1 being the highest score. Liaison Gutierrez stated will fold in the Williamson county applicants with precinct one and will have that data provided at the next meeting. Per the members’ requests, Liaison Gutierrez will provide a map of all the applicants who have received a score of all 3’s, as well as a percentage of the precincts that are inside the …
CAROLINE'S ROUND 2OCA_ApplIDApplicant NameRes_ZipStudentEthnicityRaceGenderRace_OMBStandardPct10015Pritchett, B 78753NScotch-Irish CaucasianFWhite210053Wassenich, 78703NAngloWhiteMWhite210070Graham, Se 78731NCaucasianWhiteMWhite210071Milam, Ma 78758NAmericanWhiteFWhite210083McCarron, 78731NAmericanWhite/CaucMWhite210085Fulk, Janet 78758NAngloAngloFWhite210092Christianso 78703NWhite (Swe WhiteMWhite210214Hendren, R78731NCaucasianWhiteMWhite210317Costello, TJ78727NCaucasianMWhite210323Harrow, Ha78759NEnglish and CaucasianFWhite210398Blais, Lynn 78705NAmericanCaucasianFWhite210419Stevens, Le 78703NAnglo-SaxoCacausianFWhite210427Takvorian, 78759NUS CitizenWhiteMWhite210476Cullick, Rob 78731NNon-hispanWhiteMWhite210479Pfefferle, L 78758NAmericanCaucasianFWhite210483Everton, Ar 78731NCaucasianWhiteFWhite210507Frey, Peg F 78757NSouthern, C CaucasianFWhite210514Furgeson, J 78703NWhiteWhiteMWhite2OCA_ApplIDApplicant NameRes_ZipStudentEthnicityRaceGenderRace_OMBPrct10116Schaffner, T 78704NAmericanOtherMOther310191Cocco, Cath 78759NTaiwaneseAsianFAsian310243Thayer, Tho 78736NWhiteWhiteMWhite310261Haley, Benj 78726NWhiteCaucasianMWhite310309Johnson, H 78749NWhiteAngloFWhite310339Stansberry, 78739NNon-HispanCaucasianMWhite310354Cheng, Jaso 78749NChinese AsianMAsian310363Clayton, M 78746NCaucasian WhiteFWhite310371Wilcox, Cyn78735NMixedCaucasianFWhite310393Johnson, Ro 78739NNon-HispanCaucasianMWhite310422Shoppa, Dw 78735NWhiteWhiteMWhite310466McNair, An 78735NAll America CaucasianFWhite310478Wiley, Phill 78701NAmericanMultiracial MOther310517Parker, Phi 78701NAngloWhiteMWhite310520Baumel, Le 78736NJewishCaucasion MWhite3OCA_ApplIDApplicant NameRes_ZipStudentEthnicityRaceGenderRace_OMBPrct10012Goldstraw, 78744NCaucasian/White/CaucMWhite410030Burton, Chr 78704NEnglishWestern EuMWhite410032Albert, Dav 78741NWHiteCaucasianMWhite410035Sowards, R 78745NAmerican/FCaucasianMWhite4 10046Weber, Tho 78745NEuropeanWhiteMWhite410096Steinhardt, 78745N3rd generat CaucasianMWhite410162Durbin, Lyle 78741NNon-HispanWhiteMWhite410186Barnes, Jos 78747NWhiteCaucasianMWhite410280Solis, Maria 78745NMexican AmWhiteFHispanic/La410289Weed, Eliza 78704NHispanic an White FWhite410373Parker, Joe 78704NCaucasianWhiteMWhite410400Mathison, P 78702NWhiteCaucasianFWhite410402Farris, Rach 78702NCaucasianCaucasianFWhite4This is to let you know the applications in Pct 1 for reconsideration. This is so you can pass this 10271 Ana Ixchel Rosal10316 Steve Aleman10331 Henry Johnson10381 Magdalena Patricia Blanco10521 Nicole Michelle Lee10540 Zenobia M Orimoloye MICHELLE'S ROUND 2Revised RankThese were individuals that I considered "borderline 2s" and I would not object to the 3OCA_ApplIDApplicant NamePrct210515Diaz-Miranda, Mariano4210343Diggs, Julia Ann4210513Gonzales, Dominic L.4210091Hewitt, Willam Philip4210374Hexsel, Maria Cantu4310025Humar, Pradeep2210459Jeffery, Neil Hyrum4310462Luevanos, Maria Carmen3310275Martinez, Gilbert M3210128Newman, Holly S2210213Reyna, Roy3210292Rhedin, Judith A. 3210432Salvaggio, Natalie Cecile2210189Wheeler, Diana K2310271Ana Ixchel Rosal1310316Steve Aleman1310331Henry Johnson110381Magdalena Patricia Blanco1Rank10521Nicole Michelle Lee1210540Zenobia M Orimoloye1323These individuals were solid "2s." Based on that, I would not suggest that they be add 310313Banks, Christine Lynch4310245Dauster, Nick1210003Hinojosa, Eugenio Rogelio Jr.4210445Huang, Lawrence P2210469Maciel, Anna Marie4222222Rank2232 222232223 along to Michelle. ese individuals being including in the pool. ded to the pool.
Applicant Review Panel April 26, 2013 Top Applicants from Round 1 Scoring Mapped Precinct 1 Precinct 2 Precinct 3 Precinct 4 0% 10% 20% 30% 40% 50% Anglo/White African American Hispanic Other Anglo/White African American Hispanic Other % of P1 Apps 43% 32% 21% 4% % of P1 Pop 31% 20% 42% 7% Precinct 1 0% 20% 40% 60% 80% 100% Anglo/White African American Hispanic Other Anglo/White African American Hispanic Other % of P1 Apps 85% 5% 7% 3% % of P1 Pop 61% 6% 22% 10% Precinct 2 Applicant Review Panel April 26, 2013 Comparison of Precinct Population with Applicants 0% 10% 20% 30% 40% 50% 60% 70% 80% Anglo/White African American Hispanic Other Anglo/White African American Hispanic Other % of P1 Apps 73% 8% 9% 10% % of P1 Pop 74% 3% 14% 9% Precinct 3 0% 10% 20% 30% 40% 50% 60% 70% Anglo/White African American Hispanic Other Anglo/White African American Hispanic Other % of P1 Apps 62% 6% 25% 6% % of P1 Pop 33% 9% 56% 3% Precinct 4 Applicant Review Panel April 26, 2013 Comparison of Precinct Population with Applicants 1 Rafols, Ryan Andrew 2 Poulos, Natalie Shepherd 3 Robles, Samantha Michelle’s Student Ranking Caroline’s Student Ranking #1. Samantha Robles #2. Natalie Shepard Poulos #3. Ryan Andrew Rafols Applicant Review Panel April 26, 2013 Ranking of Student Applicants
[City of Austin letterhead] [Internal Address] RE: Application for Independent Citizens Redistricting Commission Dear [Mr./Ms – determined by gender field in data base] [Last name (will need to be parsed in Excel], Thank you for answering the call for applicants to the Independent Citizens Redistricting Commission. The Applicant Review Panel (ARP) has reviewed your application received [date from data base]. After the City Auditor reviewed the applications for minimum requirements, 450 applications remained to be reviewed by the ARP. We regret that you were not selected for the list of 60 applicants to be recommended to the City Council for the random drawing of Commission members. However, we did note your strong abilities and willingness to serve the City. Because you have much to offer as a volunteer and independent citizen, we urge you to stay involved in the process by attending Commission meetings or reviewing the status of the initiative on the web site at http://www.austintexas.gov/department/10‐one. Another option would be to visit the web site at http://www.austintexas.gov/department/boards‐and‐commissions to determine if there is another board or commission that matches your interests. We wish you the best in your future endeavors. Sincerely, Michelle DeFrance Carol Feller Caroline Limaye
