20260311-005 Materials Testing contracts RCA — original pdf

Backup

City of Austin Recommendation for Action File #: 26-1231, Agenda Item #: 6. 3/26/2026(cid:4) Posting Language Authorize a contract for five contracts for engineering services for Materials Testing for Austin Aviation with Terracon Consultants, Inc.; Kleinfelder, Inc.; HVJ South Central Texas - M&J, Inc.; Raba Kistner, Inc.; and Professional Service Industries, Inc., each for total contract amounts not to exceed $40,000,000, divided among the contractors. Funding: $40,000,000 is available in the Capital Budget of Austin Aviation. Lead Department Austin Financial Services. Managing Department Austin Aviation. Fiscal Note Funding is available in the Capital Budget of Austin Aviation. Procurement Language: Austin Financial Services issued a Request for Qualifications solicitation RFQS 6100 CLMP386A for these services. The solicitation was issued on September 22, 2025, and closed on October 23, 2025. Of the 12 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143275. MBE / WBE: These contracts will be awarded in compliance with the City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the Combined MBE/WBE goal with 3.30% MBE/WBE participation. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: March 11, 2026 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City of Austin Page 1 of 2 Printed on 3/2/2026 powered by Legistar™ (cid:5) (cid:6) File #: 26-1231, Agenda Item #: 6. 3/26/2026(cid:4) City. To accommodate the growing population of Central Texas, Austin-Bergstrom International Airport (AUS) is undergoing an Airport Expansion and Development Program (AEDP). To support the AEDP projects, a Materials Testing Rotation List is needed. The volume of projects and work at the airport warrants the need for rotation lists that are Aviation-specific. Citywide rotation lists lack the specificity of scopes related to Aviation operations and the Airport Expansion and AEDP. This request allows for the development of contracts with each of the five recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. The authorization may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm(s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period. The limits of the Materials Testing Rotation List use are within the boundaries of the airport campus, and no impacts to the surrounding community are anticipated, resulting from this project. This project is located within zip code 78719 (District 2). City of Austin Page 2 of 2 Printed on 3/2/2026 powered by Legistar™ (cid:5) (cid:6)