20260311-001 February 2026 Draft Minutes — original pdf

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REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) February 11, 2026, 3:00 PM The Airport Advisory Commission convened a Regular Meeting on February 11, 2026, at 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Chair Patrick Rose called the meeting to order at 3:01 p.m. Commissioners in Attendance: Patrick Rose, Chair Doyle Valdez, Secretary Jeff Eller Fang Fang Commissioners in Attendance Remotely: Mike Trimble Jonathan Coon Cole Wilson Susan Turrieta Commissioners Absent: Bakari Brock, Vice Chair Lyn Hendricks VACANT PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on January 14, 2026. A motion to approve was made by Commissioner Valdez; Commissioner Eller seconded. The motion passed on a 6-0-0-4 vote. Commissioners Trimble, Brock, Hendricks and Coon were absent at this vote. STAFF BRIEFINGS 2. Briefing on December 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer Without objection, this item was taken out of order and heard after item 3; Rajeev Thomas provided briefing. 3. Briefing on the issuance and sale of City of Austin Airport System Revenue Bonds in support of the Airport Expansion and Development Program presented by Rajeev Thomas, Chief Financial Officer and Ken Cushine, Principal, Frasca & Associates Without objection, this item was taken out of order and heard after item 5; Rajeev Thomas and Ken Cushine provided the briefing. 4. Briefing on February 2026 Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Without objection, this item was taken out of order and heard first; Jamy Kazanoff provided the briefing. 5. Briefing on International Air Service Development presented by Jamy Kazanoff, AUS Air Service Development and Kevin Schorr, Vice President, Campbell-Hill Aviation Group Without objection, this item was taken out of order and heard second; Jamy Kazanoff and Kevin Schoor provided the briefing. 6. Briefing on Journey with AUS (AUS AEDP/ Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided the briefing. DISCUSSION/ACTION ITEMS 7. Authorize negotiation and execution of an amendment to the Austin-Bergstrom International Airport General Aviation Facility Management Agreement with Signature Flight Support, LLC to add one year to the term, effective March 1, 2026. Funding: $143,255 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. A motion to approve was made by Commissioner Valdez; Commissioner Eller seconded. The motion passed on an 8-0-0-2 vote. Commissioners Brock and Hendricks were absent at this vote. 8. Authorize negotiation and execution of a building and ground lease with Federal Express Corporation for approximately 76,757 square feet of the cargo building at 9301 Cargo Ave., Austin, Texas 78719, 146,033 square feet of the airport cargo apron area, 79,333 square feet of the cargo handling area, 163,465 square feet of parking area, and 11,448 square feet of equipment storage area at Austin- Bergstrom International Airport, for a term of 10 years, commencing on January 1, 2026. Funding: This item is projected to be revenue neutral in the existing contracts related to the lease and use of cargo apron areas and cargo handling areas into a new 10-year agreement. Accordingly, the tenant’s projected total rental revenue is unchanged for Fiscal Year 2025-2026. A motion to approve was made by Commissioner Eller; Commissioner Fang seconded. The motion passed on an 8-0-0-2 vote. Commissioners Brock and Hendricks were absent at this vote. 9. Authorize a contract for an insurance broker of record and administrative services for Austin-Bergstrom International Airport’s rolling owner-controlled insurance program for Austin Aviation with Marsh & McLennan Companies Inc/ Marsh USA LLC/McGriff, A Marsh & McLennan Agency LLC Company, for a term of six years in an amount not to exceed $49,579,000. Funding: $4,131,583 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.] A motion to approve was made by Commissioner Fang; Commissioner Valdez seconded. The motion passed on an 8-0-0-2 vote. Commissioners Brock and Hendricks were absent at this vote. 10. Authorize a contract for construction safety management services for Austin- Bergstrom International Airport’s rolling owner-controlled insurance program for Austin Aviation with SMG Group Parent, LLC/ Safety Management Group, LLC, for a term of six years in an amount not to exceed $800,000. Funding: $66,667 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore no subcontracting goals were established.] A motion to approve was made by Commissioner Turrieta; Commissioner Coon seconded. The motion passed on an 8-0-0-2 vote. Commissioners Brock and Hendricks were absent at this vote. DISCUSSION ITEMS 11. Review City Council action at the January 22, 2026 meeting – [Item 11] Authorize two contracts for deicing materials for Austin Aviation with David-Tehoungue Ltd. Co. and Wilbur Family Holdings Inc./ Nachurs Alpine Solutions, LLC each for an initial term of three years with up to two one-year extension options, in an amount not to exceed $600,000, divided between the contractors. Funding: $120,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. 12. Review City Council action at the January 22, 2026 meeting- [Item 30] Authorize an amendment to the contract for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project for Austin Aviation with HDR Engineering, Inc., in the amount of $18,000,000 for a revised total contract amount not to exceed $28,000,000. Funding:$18,000,000 is available in the Capital Budget of Austin Aviation. Approved on consent. 13. Review City Council action at the February 5, 2026 meeting-[Item 10] Authorize a comprehensive service agreement for the public address system for Austin Aviation with Ford Audio-Video Systems, LLC for an initial term of three years with up to two 1-year extension options in an amount not to exceed $614,940. Funding: $81,992 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. 14. Review City Council action at the February 5, 2026 meeting- [Item 11] Authorize a contract for a shared-use passenger processing system for Austin Aviation with Amadeus Airport IT Americas, Inc., for an initial term of five years with up to five one- year extension options in an amount not to exceed $18,000,000. Funding: $2,259,048 is available in the Fiscal Year 2025-2026 Operating Budget and $2,616,396 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. 15. Review City Council action at the February 5, 2026 meeting- [Item 12] Authorize three contracts for plumbing fixtures and parts for Austin Aviation with David- Tehoungue Ltd. Co., Equiparts Corp., and Winston Water Cooler of Austin Ltd., each for an initial term of three years with up to two one-year extension options in amounts not to exceed $1,525,000, divided among the contractors. Funding: $150,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. FUTURE AGENDA ITEMS None NEXT REGULAR MEETING The next regular meeting of the AAC is currently scheduled for Wednesday, March 11, 2026. ADJOURNMENT Patrick Rose adjourned the meeting at 4:20 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com.