20260211-009 ROCIP insurance broker services — original pdf

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City of Austin Recommendation for Action File #: 26-1157, Agenda Item #: 3/12/2026(cid:4) Posting Language Authorize a contract for an insurance broker of record and administrative services for Austin-Bergstrom International Airport’s rolling owner-controlled insurance program for Austin Aviation with Marsh & McLennan Companies Inc / Marsh USA LLC / McGriff, A Marsh & McLennan Agency LLC Company, for a term of six years in an amount not to exceed $49,579,000. Funding: $4,131,583 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $4,131,583 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued a Request for Proposals solicitation RFP 5800 SLW3028 for these services. The solicitation was published on June 30, 2025 and closed on July 31, 2025. Of the four offers received, the proposal submitted by the recommended contractor represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142725. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: February 11, 2026 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: City of Austin Page 1 of 2 Printed on 2/6/2026 powered by Legistar™ (cid:5) (cid:6) File #: 26-1157, Agenda Item #: 3/12/2026(cid:4) The contract will provide administration services for Austin-Bergstrom International Airport’s rolling owner- controlled insurance program for Austin Aviation (ROCIP AUS), as well as broker of record services for the purchase of worker’s compensation, general liability, contractor’s pollution liability, and excess liability insurance coverages for contractors of all tiers participating on upcoming Austin Aviation construction projects, including the Austin-Bergstrom International Airport’s (AUS) Expansion and Redevelopment Program. ROCIP AUS administration services include enrollment and closeout of all the construction contractors covered under the ROCIP AUS program and collection and reporting of all program statistics (ROCIP AUS). Major scopes of work include reviewing construction safety manuals and specifications for each project, approving general contractors' on-site safety representatives, and assessing and improving general contractors' onsite safety programs and performance. The contractor’s personnel are required to have advanced qualifications and senior-level construction safety experience, as well as in-depth knowledge of Occupational Safety Health Administration construction safety industry standards. The professional services are in-depth evaluations of construction safety for large, complex aviation construction projects. This is a new contract separating ROCIP AUS from the City’s ROCIP 8 program. SMG Group Parent, LLC / Safety Management Group is not the current provider for ROCIP 8 construction safety management services. The requested authorization amount is based on department estimates, historical spend, and pricing submitted in response to the solicitation. An evaluation team with expertise in this area evaluated the offers and scored SMG Group Parent, LLC / Safety Management Group as the best to provide these services based on offeror experience, construction safety management services, reports and records, contract form compliance, price, small business preference, and local business preference. If a contract is not secured, Austin Aviation construction projects may be delayed due to lack of contractor safety specification review and approvals, and costs to the City will increase. City of Austin Page 2 of 2 Printed on 2/6/2026 powered by Legistar™ (cid:5) (cid:6)