20251112-014 BHS Conveyor Parts - Bearing Distributors Inc. and JMR Technolgy Inc. — original pdf

Backup

City of Austin Recommendation for Action File #: 25-2410, Agenda Item #: 12/11/2025 Posting Language Authorize two contracts for baggage handling system and conveyor parts for Austin Aviation with Bearing Distributors Inc. and JMR Technology, Inc., each for an initial term of three years with up to two one-year extension options in amounts not to exceed $2,186,811, divided between the contractors. Funding: $364,468 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $364,468 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 8100 SSC1028 for these goods. The solicitation was published on September 8, 2025, and closed on September 30, 2025. Of the three offers received, the bids submitted by the recommended contractors were the lowest responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143123. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were insufficient subcontracting opportunities, therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: November 12, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 11/4/2025 powered by Legistar™ File #: 25-2410, Agenda Item #: 12/11/2025 Additional Backup Information: These contracts will provide original equipment manufacturer parts for repairs and preventative maintenance activities for scheduled and unscheduled events on the baggage handling and conveyor system (BHS) located at Austin Aviation. This critical system is used for processing, tracking and transporting passenger baggage for inbound and outbound flight activity. The contracts will provide multiple categories of parts, including motors, belts, pulleys, scanners, and carousels, all of which are critical items in the BHS system that are needed to provide smooth and dependable transition of baggage throughout the airport. This contract will replace the previous parts contract which expired on November 14, 2025. JMR Technology, Inc. is one of three existing contractors for these parts. Authorization amounts for this contract are based on department estimates including an anticipated increase due to the airport expansion projects that are underway. If this contract is not approved, Austin Aviation will not be able to effectively maintain the BHS system and meet departmental goals that ensure the airport’s systems are always functioning and available. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term Contract Authorization 3 years 1 year 1 year 5 years $1,312,086 $437,362 $437,362 $2,186,811 Note: Contract Authorization amounts are based on the City’s estimated annual usage. City of Austin Page 2 of 2 Printed on 11/4/2025 powered by Legistar™