20251008-009 Samuel Leslie Bryson d.b.a. CKS Runway Services LLC - airport markings and rubber removal services — original pdf

Backup

City of Austin Recommendation for Action File #: 25-2043, Agenda Item #: 13. 10/23/2025(cid:4) Posting Language Authorize a contract for airport markings and rubber removal services for Austin Aviation with Samuel Leslie Bryson d/b/a CKS Runway Services, LLC, for an initial term of three years with up to two one-year extension options in an amount not to exceed $4,000,000. Funding: $800,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $800,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 8100 SAR1010 for these services. The solicitation published on July 15, 2025, and closed on August 14, 2025. Of the five offers received, the bid submitted by the recommended contractor was the lowest responsive bid recieved. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142755>. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2043, Agenda Item #: 13. 10/23/2025(cid:4) Additional Backup Information: This contract will provide essential maintenance services for the Austin-Bergstrom International Airport (AUS), including runway rubber removal and airfield markings removal of Airport Markings. Rubber deposits on runways accumulate due to frequent jet aircraft landings, reducing friction and posing safety hazards, especially in rising temperatures. To maintain safe braking performance and directional control, rubber removal must occur at least every six months, as required by the Federal Aviation Administration (FAA) Advisory Circular 150/5320-12C. Additionally, airfield markings on runways, taxiways, aprons, ramps, and nonmovement areas must be routinely managed through removal and reapplication in accordance with FAA regulations, the Airport’s Certification Manual, and Advisory Circulars to enhance visibility and safety. AUS, as a Federal Aviation Regulation Part 139 Certificated airport, must meet stringent FAA standards related to rubber removal operations. This single contract will replace two current contracts which expired on October 3, 2025. The requested authorization amount was determined based on departmental estimates and historical spending, ensuring continued compliance and operational safety. The recommended contractor is not the current provider for these services. If a contract is not approved, the airport will risk noncompliance with FAA regulations, potentially compromising operational safety and regulatory certification. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $2,400,000 $800,000 $800,000 $4,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. City of Austin Page 2 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6)