20251008-007 ITW GSE Inc - onsite emergency service contract - airline boarding auxiliary equipment — original pdf

Backup

City of Austin Recommendation for Action File #: 25-2041, Agenda Item #: 11. 10/23/2025(cid:4) Posting Language Authorize a contract for onsite emergency and routine repairs, parts, and services for airline boarding auxiliary equipment for Austin Aviation with ITW GSE, Inc. for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,250,000. Funding: $250,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $250,000 is available in the Fiscal Year 2025-2026 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide emergency repair services and replacement parts for Ground Power and Preconditioned air equipment for the passenger boarding bridges which are used during passenger pre-flight boarding and un-boarding services. This contract will allow Aviation to purchase the required original equipment manufacturer (OEM) parts for the ongoing in-house maintenance and repair activities while providing OEM maintenance oversight and emergency repairs by ITW GSE, Inc. factory trained and certified technicians. City of Austin Page 1 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2041, Agenda Item #: 11. 10/23/2025(cid:4) ITW GSE, Inc. is the original equipment manufacturer of the Ground Power and Preconditioned units and sole supplier of all associated spare parts. If this contract is not approved, Aviation may not be able to ensure that the passenger boarding bridge equipment is operating in a safe, efficient manner, and is available at all times. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term Contract Authorization 3 years 1 year 1 year 5 years $750,000 $250,000 $250,000 $1,250,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. City of Austin Page 2 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6)