20250910-001 Backup - Item 01_DRAFT 08.13.2025 AAC Meeting Minutes — original pdf

Backup

AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES August 13, 2025, 3:00 PM The Airport Advisory Commission convened in a regular meeting on August 13, 2025, at 6310 Wilhelmina Delco Dr., Room 1406 Austin, Texas 78752 Chair Patrick Rose called the regular meeting to order at 3:05 p.m. Commissioners in Attendance: Patrick Rose, Chair Doyle Valdez, Secretary Cole Wilson Scott Madole Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jeff Eller Mike Trimble Fang Fang Jonathan Coon Susan Turrieta Commissioners Absent: Lyn Hendricks PUBLIC COMMUNICATION: GENERAL Kirk Mixon, Delta Airlines - for Airline Use and Lease Agreement Sherri Hull, Southwest Airlines - for Airline Use and Lease Agreement APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on July 9, 2025. Staff noted for the record a typo in the draft minutes reflected Vice Chair Brock as present in-person, and Secretary Valdez as present virtually, at the July 9 meeting; the draft minutes were corrected to reflect Vice Chair Brock as present virtually and Secretary Valdez as present in-person. A motion to approve was made by Commissioner Valdez; Commissioner Wilson seconded. The motion passed on a 10-0-0-1 vote. Commissioner Hendricks was absent at this vote. STAFF BRIEFINGS 2. Briefing on June 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer Rajeev Thomas provided the briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Jamy Kazanoff provided the briefing. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided the briefing. 5. Briefing on Austin Aviation’s Fiscal Year 2025-2026 Budget presented by Rajeev Thomas, Chief Financial Officer. Rajeev Thomas provided the briefing. DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of Signatory Airline Use and Lease Agreements and Signatory Cargo Agreements with the commercial passenger airlines and commercial cargo carriers or companies for use of the Austin-Bergstrom International Airport, for an initial term starting January 1, 2026, and ending September 30, 2035, with two-year extension option; and authorize negotiation and execution of Non-Signatory Airline Agreements and Non-Signatory Cargo Agreements for a month-to-month term with those carriers or companies that choose not to become signatories under the new signatory agreements. Funding: There is no revenue impact for Fiscal Year 2024-2025 for the Aviation Department’s Operating Budget due to the proposed January 1, 2026, effective date for the Agreements. A motion to approve was made by Commissioner Brock; Commissioner Madole seconded. The motion passed on a 10-0-0-1 vote. Commissioner Hendricks was absent at this vote. 7. Authorize a contract for modernization of an elevator at Austin-Bergstrom International Airport for the Department of Aviation with Schindler Elevator Corp. for a term of fifteen months in an amount not to exceed $724,758. Funding: $724,758 is available in the Capital Budget of the Department of Aviation. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.] A motion to approve was made by Commissioner Valdez; Commissioner Madole seconded. The motion passed on a 10-0-0-1 vote. Commissioner Hendricks was absent at this vote. DISCUSSION ITEMS 8. Review City Council action at the July 24, 2025 meeting-[Item 48] Authorize a contract for airfield marking paint for the Department of Aviation with Crown USA Incorporated, for an initial term of four years with one 1-year extension option in an amount not to exceed $1,300,000. Funding: $65,000 is available in the Operating Budget of the Department of Aviation, and funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. 9. Review City Council action at the July 24, 2025 meeting- [Item 81] Authorize a contract for design and construction services for the Autin-Bergstrom International Airport Integrated Baggage Handling System Project for the Department of Aviation with Beumer Corporation, in an amount not to exceed $320,000,000. Funding: $320,000,000 is available in the Capital Budget of the Department of Aviation. Approved on consent. FUTURE AGENDA ITEMS Commissioner Rose acknowledged that the September meeting would include an item to review and take action on the AAC self-evaluation survey as part of the board and commission review pilot. A copy of the survey would be distributed to the commissioners in advance. NEXT REGULAR MEETING The next regular meeting of the AAC is scheduled for Wednesday, September 10, 2025. ADJOURNMENT Patrick Rose adjourned the meeting at 4:07 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com.