20250514-012 Aviation Passenger Boarding Bridges Parts and Repairs RCA — original pdf

Backup

City of Austin Recommendation for Action File #: 25-0908, Agenda Item #: 6/5/2025(cid:4) Posting Language Authorize a contract for safety inspections, emergency repair services, and replacement parts for passenger boarding bridges and related systems for the Department of Aviation with Oshkosh Aerotech, LLC d/b/a Oshkosh Aerotech, for an initial term of three years with two one-year extension options, in an amount not to exceed $7,500,000. Funding: $500,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $500,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: May 14, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport with parts and services for the passenger boarding bridges and related systems. Oshkosh Aerotech, LLC d/b/a Oshkosh Aerotech is the original equipment manufacturer, which can provide certified maintenance technicians, and the sole supplier of the associated parts of these systems, which includes passenger boarding bridges, ground power units, pre- conditioned air units, and bag lifts. City of Austin Page 1 of 2 Printed on 4/29/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0908, Agenda Item #: 6/5/2025(cid:4) The contract will also provide support for the service and parts for auxiliary passenger boarding bridge equipment, such as 400hz ground power units, pre-conditioned air units, and Semler Potable Water Cabinet systems. The ground power units provide the passenger boarding bridge operations the ability to provide power to aircrafts, pre-conditioned air units are auxiliary equipment that provide climate control to the aircraft and the passenger boarding bridges, and bag lifts are auxiliary equipment used at the passenger boarding bridge to support gate-checked bags. The airport currently operates 28 Oshkosh Aerotech passenger boarding bridges and Semler Potable Water Cabinets that function on a 24-hour schedule during normal airport operations. The passenger boarding bridges are essential to the normal operations of the airport for safely enplaning and deplaning airline customers. Due to the critical nature of the passenger boarding bridge systems and the interrelationship of the auxiliary bridge equipment, it is essential for the City to contract with a single contractor for these parts and services. No other companies can provide services and repair parts for the passenger boarding bridge systems without compromising the safe operation of the passenger boarding bridges. This new contract will replace three contracts which have recently expired or are expiring later this year. The requested authorization amounts for this contract were determined using departmental estimates based on historical spend, with considerations for current airport terminal expansion projects, and allowances for market increases in labor and material costs over the life of the contract. If the City is unable to secure a contract, the Department of Aviation will not be able to safely and efficiently maintain the passenger boarding bridges at the airport to ensure the safety of the traveling public. City of Austin Page 2 of 2 Printed on 4/29/2025 powered by Legistar™ 2 (cid:5) (cid:6) City of Austin Council Meeting Backup: June 5, 2025 File ID: 25-0908 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $4,500,000 $1,500,000 $1,500,000 $7,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Page 1 of 1 3