20250514-013 Aviation Brownsfields Remediation RCA — original pdf

Backup

City of Austin Recommendation for Action File #: 25-0917, Agenda Item #: 5/22/2025(cid:4) Posting Language Authorize two contracts for brownfields remediation and impacted soil and water treatment for the Department of Aviation with Clean Harbors Environmental Services, Inc. and Tasman, Inc., each for initial terms of two years with up to three one-year extension options in amounts not to exceed $30,000,000, divided equally between the contractors or the department may choose any contractor that can provide the required services. Funding: $15,000,000 is available in the Capital Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note MBE/WBE: goals were established. For More Information: solicitation. Funding in the amount of $15,000,000 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 8100 MRC3010 for these services. The solicitation was issued on February 3, 2025, and closed on March 12, 2025. Of the 5 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142042. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient or no subcontracting opportunities; therefore, no subcontracting Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the Council Committee, Boards and Commission Action: May 14, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 4/28/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0917, Agenda Item #: 5/22/2025(cid:4) Additional Backup Information: These contracts will provide services needed for immediate, ongoing, and future needs for the Journey with AUS expansion, development, and improvement program to address remedial construction and operational- related activities. The vision of Journey With AUS is to meet the current and future needs of the growing region of Austin while staying true to its roots and elevating the Austin-Bergstrom International Airport (AUS) passenger journey. AUS is classified as a Brownfield Site due to previous operations as a United States Air Force Base and as a commercial airport. Airport development and operational activities occasionally require removal and management of contaminated media (e.g. building material, soil, and groundwater) in accordance with local, state, and federal environmental regulations. These are new contracts for AUS and estimates are based on historical spending and the anticipated amount of contaminated media that will need to be managed during development. The contractors are Occupational Safety and Health Administration Hazardous Waste Operations and Emergency Response-certified and experienced in the handling, management, remediation, and disposal of contaminated media, including building material, soil, and groundwater. AUS’ Environmental Policy Statement states that the Department of Aviation will incorporate sustainable principles, climate resiliency best practices, and environmental stewardship into all aspects of its culture, planning, development, and operations at AUS which will be accomplished by maintaining a program approach to support continued compliance with all applicable environmental regulations. This contract will support AUS’ continued, proactive approach to maintaining environmental compliance. An evaluation team with expertise in this area evaluated the offers and scored Clean Harbors Environmental Services, Inc., and Tasman, Inc., as the best to provide these services based on sample projects concept and strategy, experience, qualifications, and price. This request allows for the development of a contract with a qualified offeror selected by Council. If the City is unsuccessful in negotiating a satisfactory contract with the selected offeror, negotiations will cease with that provider. Staff will return to Council so that another qualified offeror may be selected, authorizing new contract negotiations. This contract is needed to ensure local, state, and federally compliant and efficient handling, management, and removal of contaminated media. If this contract is not approved, AUS will face delays in construction, extended lead times, and possibly expose employees and contractors to chemicals of concern. City of Austin Page 2 of 2 Printed on 4/28/2025 powered by Legistar™ 2 (cid:5) (cid:6) City of Austin Council Meeting Backup: May 22, 2025 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 2 years 1 year 1 year 1 year 5 years File ID: 25-0917 Contract Authorization $15,000,000 $5,000,000 $5,000,000 $5,000,000 $30,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Page 1 of 1 3