20250409-009 Aviation Program Management Services RCA — original pdf

Backup

City of Austin Recommendation for Action File #: 25-0652, Agenda Item #: 5/8/2025(cid:4) Posting Language Authorize seven contracts for capital improvement program management services for the Department of Aviation with Abadjis Systems Ltd.; AECOM Technical Services, Inc.; Geometrics Engineering, P.S., Inc.; Hill International, Inc.; Parson’s Transportation Group Inc.; STV Construction, Inc.; and Sunland Group, Inc., each for an initial term of five years with up to two one-year extension options in amounts not to exceed $35,000,000, divided equally among the contractors or the department may choose any contractor that can provide the required services. Funding: $2,083,333 is available in the Department of Aviation 2024-2025 Capital Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $2,083,333 is available in the Fiscal Year 2024-2025 Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 8100 SMW3031 for these services. The solicitation was issued on November 4, 2024, and closed on December 19, 2024. Of the 13 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141708. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, four of the recommended contractors identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. City of Austin Page 1 of 2 Printed on 3/31/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0652, Agenda Item #: 5/8/2025(cid:4) Council Committee, Boards and Commission Action: April 9, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: These contracts will provide capital improvement program management services in support of Austin- Bergstrom International Airport’s Rolling Capital Improvement Program (End-Of-Life/Replacement projects) and Airport Expansion and Development Program (AEDP). The AEDP addresses the physical infrastructure needed to support the airport’s current needs for airfield infrastructure, gates, and passenger processing capabilities, increasing the capacity of the airport allowing for smart growth, and providing a strong foundation to sustainably support the airport’s forecasted growth through 2030. The Rolling Capital Improvement Program (CIP) is focused on end-of-life projects for systems components, including pavements that can no longer be economically or feasibly maintained and must be replaced. The Airport’s Rolling CIP includes the following areas: airport utilities, airport terminal, landside, and airside facilities. Additional projects in the previously listed areas are within the five-year CIP and will support the Airport overall. These areas are vital to operational efficiency and maintenance to allow for Airport best practices. The Contractor’s staff will provide program management expertise for the AEDP at the airport, including timely expert program, project, and construction management support. The teams will also coordinate with the airport’s Executive Leadership Team, Department of Aviation Staff, City Staff, the Executive Program Manager, and other consultants and contractors to successfully deliver the AEDP. Aviation anticipates the implementation of the overall AEDP to take approximately 5-7 years. This is a new contract for the Department of Aviation and the requested authority is based on estimated future projects needed to fulfill the AEDP. This is a requirements-based contract and will be used only as needed and as budget allows. The recommended contractors include the following city-certified and state-certified small contractors: Abadjis Systems Ltd (MB), Geometrics Engineering, P.S., Inc. (MB), and Sunland Group (WDB, HUB, SBE). An evaluation team with expertise in this area evaluated the offers and scored Abadjis Systems Ltd., AECOM Technical Services, Inc., Geometrics Engineering, P.S., Inc., Hill International, Inc., Parson’s Transportation Group Inc., STV Construction, Inc., and Sunland Group as the best to provide these services based on price, small business preference, project concept and strategy, firm experience and sample work product, personnel experience and qualifications, references, and project management structure.. Without these contracts, Aviation may not be able to timely and effectively implement the AEDP and Rolling CIP airport infrastructure projects that support future passenger growth and operational efficiency. City of Austin Page 2 of 2 Printed on 3/31/2025 powered by Legistar™ 2 (cid:5) (cid:6)  File ID: 25-0652 City of Austin Council Meeting Backup: May 8, 2025 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 5 years 1 year 1 year 7 years Contract Authorization $25,000,000 $5,000,000 $5,000,000 $35,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Page 1 of 1 3 City of Austin Council Meeting Backup: May 8, 2025 File ID: 25-0652 M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although no goals have been established for this solicitation, the contractors were required to comply with the City’s MBE/WBE Procurement Program if areas of subcontracting were identified. The following recommended contractors have complied with the City’s MBE/WBE Procurement Program in subcontracting areas identified and were approved by SMBR. MBE TOTAL - PRIME N/A (MA) Abadjis Systems Ltd., Bonita, CA MBE TOTAL - SUBCONTRACTOR N/A (FB) Eloquence Solutions LLC, Austin, TX Project management services, e-grant project, grant writing services NON MBE/WBE TOTAL - PRIME N/A Hill International, Inc., Austin TX MBE TOTAL - SUBCONTRACTOR N/A (MA) KB Advising LLC, Austin, TX Management consulting NON - MBE/WBE TOTAL - PRIME N/A Parson’s Transportation Group, Inc., Austin, TX WBE TOTAL – SUBCONTRACTOR N/A (FW) Cullen Development Group LLC, Austin, TX (DBE) Project management services NON MBE/WBE TOTAL - SUBCONTRACTORS N/A D’Leon Consulting Engineers Corporation, Long Beach, CA (DBE) Project management services VERSA Infrastructure LLC, Houston, TX (DBE) Project management services Ardurra Group, Inc., Austin, TX Project management services Garver, LLC., Austin, TX Project management services NON - MBE/WBE TOTAL - PRIME N/A STV Construction, Inc., Austin, TX MBE TOTAL - SUBCONTRACTORS N/A (MH) PMG Project Management Group, Austin, TX Page 1 of 2 4 City of Austin Council Meeting Backup: May 8, 2025 File ID: 25-0652 Construction management, project scheduling (FB) J-BJ Marketing, LLC, Dallas, TX Public engagement, equity compliance, government relations, technology design, document controls, project management Page 2 of 2 5